Records Management System RFPs

Procurement of Agenda Management Software for the City of Federal Way to manage city council, committee, and advisory body meetings.

Requesting proposals from highly qualified respondents to: implement an automated fuel management system to monitor, control, and optimize fuel, electric vehicle charging and motor oil/fluids usage across operations, ensuring accuracy, accountability, and cost efficiency. Perform system design and planning with site assessment and requirements gathering. Integration planning using api setup for data exchange with existing external systems, such as the district s enterprise resource planning system. Perform hardware installations, consisting of fuel dispensers, sensors, flow meters, tank gauges, etc; etc, see outside link.

Provide: a digital asset managment system.

Data Management and Assessment System.

Design, development, implementation, and ongoing hosting and support of a Medicaid Provider Enrollment and Management System (PEMS).

The City of Garland (Garland Power & Light) requests proposals to implement a GP&L Outage Management System (OMS) that supports high-volume call processing, high availability, redundant failover, single sign-on, and integration with systems such as Esri Utility Network, SCADA, CIS, and IVR. The RFP requires a detailed cost proposal, implementation plan, and technical approach and is evaluated on a Best Value basis; questions must be submitted via the IonWave Q&A by July 6, 2026 and proposals are due July 28, 2026. Attachment listings on the buyer site include terms & conditions, the RFP document (docx), and appendices for conformance and pricing worksheets.

The Town of Middleburg (Virginia) issued an RFP seeking an electronic agenda and meeting management system to support agenda creation, distribution, public access, and administrative workflows. The solicitation was posted in mid-June 2026 with proposals due July 20, 2026. The procurement requests a turnkey solution including software, implementation services, training, and ongoing support/integration with town systems.

The State of Colorado is soliciting proposals for a Video Management System. The solicitation requests vendors to propose a comprehensive video management solution and related services; the full solicitation and attachments are posted on the State of Colorado Vendor Self Service (AdvantageVSS) portal. Proposals are due on 2026-07-28 at 11:00 AM MDT.

Soliciting proposals from qualified vendors for the procurement, implementation, and ongoing support of a laboratory information management system (lims) for its laboratory (the laboratory).

Procure a cloud-based Computerized Maintenance Management System ("CMMS Solution"). The initial term of the Contract is anticipated to include implementation services and 5 years of Operations and Maintenance Services.

Baltimore County, Maryland is seeking proposals through Solicitation P-10000531 for a Jail Management System, software, and maintenance support to replace an outdated system that has served the Department of Corrections for 20 years. The new system must meet current correctional standards, ensure secure and seamless integration with supporting systems (Police, medical, commissary vendor, etc.), consolidate incarcerated individual data into a single view, and provide alerting technology to notify Corrections officials of issues such as scheduling conflicts or missing information. Proposals must be submitted through the county's procurement portal no later than 3:00 pm (Eastern Time) on Friday, August 28, 2026.

Shelby County, Alabama is requesting proposals from qualified, responsible vendors to provide a Jail Management System (JMS) for its Juvenile Detention Facility in Columbiana, Alabama. The facility is designed for 34 beds with an average daily population of around 15 juveniles, and the new system will serve approximately 25 staff users. Proposals are due by 3:00 p.m. CT on July 30, 2026, with public opening on July 31, 2026, and anticipated selection on August 24, 2026.

Provide a comprehensive response management software platform, along with supplemental dispatch support services, to enhance the County Utility Department ability to intake, manage, dispatch, track, and analyze incident responses from County citizens regarding water and/or sewer issues.

Provide public works asset management system.

Provide a native cloud software-as-a-service (SaaS) lease and revenue management system solution.

The California Department of General Services (DGS), Facilities Management Division (FMD) is soliciting bids for a one-time service to upgrade the existing Niagara Tridium R2 Energy Management System (EMS) at the Hugh Burns State Building #701 located at 2550 Mariposa Mall, Fresno, CA 93721. The scope of work includes providing and installing all required equipment, repairs, technical support (up to eight hours per year via telephone), and training, all in accordance with the manufacturer's standards and California Code of Regulations Title 24. Bidders must hold a valid C-20 (Warm-Air Heating, Ventilating and Air Conditioning) and/or C-10 (Electrical Contractor) license, and technicians must be Tridium AX and N4 certified; the contract term is one year from execution with a small business preference available.

The State of Utah, through its Division of Purchasing (Ref # TJ26-12), is soliciting proposals on behalf of the Utah Division of Archives and Records Service to acquire a new Digital Asset Management System that will support the Division's archival and records-management operations. The procurement uses a four-phase evaluation consisting of Mandatory Minimum Requirements, a 750-point Criteria Evaluation with a 525-point pass-through threshold, a 200-point Demonstration evaluation with a 130-point threshold, and a 175-point Cost evaluation, for a maximum total of 1,125 points, with the contract awarded to the highest-scored responsive and responsible vendor. The resulting contract has a five-year term, vendor questions are due by 2:00 PM MDT on July 23, 2026, and proposals must be submitted through the Utah Bonfire (U3P) procurement portal by 2:00 PM MDT on July 30, 2026.

Procurement of a comprehensive Learning Management System (LMS) to support online, hybrid, and face-to-face instruction for a higher education institution.

Provide preventive maintenance of building management system (bms)

Acquisition, implementation, and support of a cloud-based, GIS-centric Enterprise Asset Management (EAM) software system.