Records Management System RFPs

Close: Jan 27, 2026

The State of Hawaii Department of Accounting and General Services (DAGS) issued a solicitation to furnish and implement a Computerized Maintenance Management System (CMMS) across its Capitol District, Oahu, and Neighbor Islands portfolios in three phases. The contract term is 30 months with options to extend for up to five additional 12-month periods; services include labor, equipment, training, asset logging assistance, and additional modules as needed. Bidders must provide detailed, line-item pricing and clarify assumptions and exclusions.

Close: Jan 16, 2026

For vermont professional licensing application and enforcement case management system.

Close: Jan 8, 2026

Procurement of a comprehensive Queuing and Virtual Line Management System, including hardware, software, installation, and ongoing maintenance, for Driver Services Centers.

Close: Feb 18, 2026

The State of Missouri seeks a web-based SaaS/COTS Case Management System to support 1915(c) HCBS waiver and state plan programs, replacing manual/paper processes with automated workflows, consolidated records, and enhanced analytics. The system must support roughly 47,800 users, integrate with systems like the Missouri Medicaid Enterprise System, and include fraud/waste/abuse detection and person-centered care planning. The procurement requires vendor registration in MissouriBUYS (MOVERS) and anticipates a project duration of seven years with an estimated budget of $5M–$20M.

Close: Jan 12, 2026

Learning Management System (LMS) solution that provides fully functioning cloud-hosted course delivery to include all standard components of an LMS. The solution should offer robust version control, advanced workflow and notification capabilities, an easy to use interface for staff to access and complete assigned courses, integration with credentialing software while enforcing strict security protocols.

Close: Jan 26, 2026

To select a vendor to design, implement, and maintain an advanced traffic management system.

Close: Jan 23, 2026

The City University of New York (CUNY) is soliciting interest for a cloud-based citation and research management system to serve over 250,000 students, faculty, and staff across more than 30 libraries. The system must integrate with library discovery systems and word processors, support extensive citation styles, collaboration, mobile access, full-text storage, and export capabilities, and bidders must demonstrate at least five years of use and similar institutional implementations. The solicitation was posted in early January 2026 with a response deadline of January 23, 2026.

Close: Jan 30, 2026

Tri-County Technical College is soliciting proposals for a single, all-encompassing Human Capital Management (HCM) System delivered via a Software-as-a-Service (SaaS) model, including implementation, integration, and support services. The solicitation was posted to the South Carolina Business Opportunities site on 2025-12-23 with a response deadline of 2026-01-30 at 2:00 PM ET. The purchasing contact is Matt Whitten (mwhitten@tctc.edu; 864-646-1633) and full details are referenced on the College's Purchasing/Solicitation Postings page.

Close: Mar 18, 2026

Seeking a new Case Management System (CMS) that enhances the Office of Administrative Hearings (OAH) operations by streamlining case processing, improving workflow automation, enabling electronic case filing, and ensuring compliance with security, privacy, and accessibility standards. The selected system should be scalable, user-friendly, and capable of integrating with existing government systems to support seamless adjudication and case management.

Close: Feb 24, 2026

The California Department of Industrial Relations (DIR) issued an RFP to procure and modernize an Electronic Adjudication Management System (EAMS) to support court-related workers' compensation case management. The work includes data migration, integration with the State Enterprise Document Management System on Google Cloud Platform, development of scheduling/document intake/case management features, user access for internal and external users, and an Agile delivery/testing approach with a coordinated cutover. The contract has a four-year base with up to three one-year extensions and an estimated value range of $5,000,000–$20,000,000; proposals are due Feb 24, 2026.

Close: Jan 12, 2026

The University of Missouri System requests proposals for the furnishing and delivery of an Electronic Veterinary Medical Records System to support the College of Veterinary Medicine, including the Veterinary Health Center and Veterinary Medical Diagnostic Laboratory. The system must provide capabilities such as AI-driven clinical decision support, standardized data entry, appointment management, client portal and billing, reporting, inventory and pharmacy modules, 24/7 support and comprehensive training; respondents must meet mandatory functionality and reference requirements. The contract period is three years with two additional one-year renewal options and performance will be at the University of Missouri facilities in Columbia, MO; proposals must be submitted via the University of Missouri System electronic bidding platform.

Close: Jan 15, 2026

Seeking a qualified vendor to initiate a comprehensive project to replace their existing Laboratory Information Management Systems (LIMS) with a single modern, scalable, and user-centric solution.

Close: Jan 26, 2026

Design, implement, and maintain an advanced traffic management system.

Close: Feb 12, 2026

Inland Empire Utilities Agency issued RFP RFP-VC-25-014 to procure an Enterprise Asset Management (EAM) system and implementation services. The solicitation is an RFP (not a grant) with proposals due February 12, 2026 and includes a non-mandatory pre-bid meeting on December 18, 2025 and an online Q&A deadline on January 12, 2026. The official posting is on IEUAs PlanetBids portal and interested vendors must register on PlanetBids to access solicitation documents.

Close: Jan 30, 2026

The University of Maryland, Baltimore intends to contract for a qualified Project Management Information System (PMIS) implementation partner. This partner will assist with data migration, integration, and implementation of a new PMIS platform, Kahua. A pre-proposal conference is scheduled for January 7th, 2026.

Close: Jan 12, 2026

The Ohio Attorney General's Office, Bureau of Criminal Investigation (BCI), issued an RFP seeking a comprehensive Offender Management System to track and monitor individuals convicted of arson, violent, child victim, and sex crimes, requiring integration with multiple criminal justice systems and compliance with federal/state laws. Technical proposals are weighted at 80% and cost at 20%, and vendors must provide references, case studies, and demonstrate CJIS/LEADS compliance. Proposals must be submitted via Ohio Buys by January 12, 2026 at 11:00 AM Eastern Time; the contract term is expected to start in early 2026 through June 30, 2027 with up to three two-year renewals through June 30, 2033.

Close: Feb 5, 2026

The Virginia Information Technologies Agency (VITA), on behalf of the Commonwealth of Virginia, issued an RFI to gather market insight for a potential procurement of a new, cloud-based (SaaS) Learning Management System to automate and streamline training across state agencies. The RFI seeks information on comprehensive LMS functionality including course creation and management, instructor-led and self-paced learning, certification paths, reporting/analytics, mobile support, integrations with existing systems, accessibility, and security. The notice was posted Dec 17, 2025 and responses are due Feb 5, 2026, and it is an RFI (informational) not a grant.

Close: Jan 9, 2026

The Sacramento Police Department (SPD), via the City of Sacramento, issued an RFI to gather information from qualified consulting/auditing firms about industry practices, methodologies, cost ranges, and relevant experience to conduct a comprehensive operational assessment of the SPD Records Division. The RFI lists scope areas including staffing/workload analysis, workflows and efficiency (including Public Records Act request processing), policy/legal adherence, technology/RMS integration (e.g., CAD and Axon), training and oversight, and physical environment assessment. The RFI was posted on 2025-12-15 on the City of Sacramento PlanetBids portal with a submission due date of 2026-01-08 and is not a grant program.

Close: Jan 8, 2026

The University of Mississippi requests sealed proposals for a Learning Management System (LMS) and associated support services for ICN. Specifications are available for download at the provided procurement URL; proposals must be submitted to the Office of Procurement Services. Procurement contact: Cindy Bass (662-915-7448, bids@olemiss.edu).

Close: Jan 26, 2026

Procurement of services to design, implement, and maintain an Advanced Traffic Management System.