Records Management System RFPs

The State of Utah, through its Division of Purchasing (Ref # TJ26-12), is soliciting proposals on behalf of the Utah Division of Archives and Records Service to acquire a new Digital Asset Management System that will support the Division's archival and records-management operations. The procurement uses a four-phase evaluation consisting of Mandatory Minimum Requirements, a 750-point Criteria Evaluation with a 525-point pass-through threshold, a 200-point Demonstration evaluation with a 130-point threshold, and a 175-point Cost evaluation, for a maximum total of 1,125 points, with the contract awarded to the highest-scored responsive and responsible vendor. The resulting contract has a five-year term, vendor questions are due by 2:00 PM MDT on July 23, 2026, and proposals must be submitted through the Utah Bonfire (U3P) procurement portal by 2:00 PM MDT on July 30, 2026.

Procurement of a comprehensive Learning Management System (LMS) to support online, hybrid, and face-to-face instruction for a higher education institution.

Provide preventive maintenance of building management system (bms)

Acquisition, implementation, and support of a cloud-based, GIS-centric Enterprise Asset Management (EAM) software system.

Furnish all labor, equipment, tools, materials, and transportation to perform all operations in connection with furnishing a computerized maintenance management system (CMMS).

The City of Murrieta is soliciting proposals to provide a centralized cloud-based Fleet Management Information System to manage municipal fleet assets, inspections, maintenance, and total cost of ownership, with required integrations to existing telematics and fuel provider systems. The solicitation requires professional services for migration, implementation, data conversion, and staff training, and mandates response to Exhibits A, B, C, and D (with Exhibits B and C provided as Excel files for completion). Proposals must meet the technical and security requirements outlined in the RFP, including applicable data protection standards and potential CJIS considerations for public-safety fleet data.

The Department of Veterans Affairs (VA) is procuring the implementation of a commercial off-the-shelf (COTS) Warehouse Management System (WMS) for the VA San Juan VAMC (VA Caribbean Healthcare System) in Puerto Rico to optimize warehouse operations, processes, and distribution efficiency. The procurement is being managed by the VA Technology Acquisition Center in Eatontown, NJ, with an estimated contract value of $2.1M to $5M. The estimated solicitation release date is July 14, 2026, with performance expected through August 31, 2026 and ultimate completion by September 29, 2026.

Replacement of CCTV cameras along the H-3 Freeway and within the tunnel, installation and replacement of the corridor wide fiber optic trunk communications cable, installation of new CCTV cameras on H-3 Freeway and operator equipment upgrades.

The solicitation requests proposals for a Video Management System to provide video capture, storage, monitoring, and associated implementation and support services for a Colorado public agency. Full solicitation documentation and response instructions are hosted on the Rocky Mountain E‑Purchasing (BidNet) portal and must be accessed via that posting. Proposals are due by 11:00 AM MDT on 2026-07-28.

Centralized digital shoreline permitting management system to support permit applications, reviews, inspections, and compliance activities across Tacoma powers shorelines. The solution will replace fragmented manual processes through automated workflows and a public-facing online permit portal.

Provide iep software and case management system.

The State of Georgia is soliciting proposals for the modernization of its Integrated Justice Information and Management System (IJIS), a statewide platform that serves as a single point of entry for county justice agencies and records judicial case information. The RFP is for technology services to upgrade and modernize this shared criminal-justice platform, which currently supports modules across law enforcement, courts, corrections, and jail management. The contract will include ongoing support and renewal-year pricing provisions, and bidders have approximately one month to respond from the late-June 2026 publication date.

Provide iep software and case management system.

The City of Garland (GP&L) is soliciting proposals to provide, implement, configure, and support a modern Outage Management System (OMS) that meets GP&L functional requirements and becomes the trusted system of record for outage data. The OMS must provide a shared operational view for control personnel and field crews, ensure high availability and redundant failover during storm events, and integrate with existing systems such as GIS, CIS, SCADA, and SMS. Functional requirements include high-volume call processing, network modeling for distribution, automated switch-order execution, detailed reporting, and vendor-led training; implementation is expected to complete within 12–18 months with place of performance at GP&L facilities in Garland, Texas.

Provide downtown parking management system.

Provide a scalable digital asset management system to replace sobekcm.

Clayton County, Georgia issued RFP #26-24 to modernize its Integrated Justice Information and Management System. The procurement is a county-led system modernization effort for the county’s justice/case management information systems (the county has pursued CMS modernization planning and the existing system was implemented in 2009). The solicitation was posted on the county’s BidNet portal (published 2026-06-23) and the solicitation documents are hosted on the BidNet listing and require vendor registration to download.

The County of Sonoma Department of Health Services is issuing this RFP on behalf of the Sonoma County Homeless Coalition (the designated administrative body for the Santa Rosa/Petaluma/Sonoma County Continuum of Care, HUD CoC code CA-504) to procure a HUD- and State of California-compliant web-based Software as a Service (SaaS) Homeless Management Information System (HMIS). The selected vendor will provide software that delivers comprehensive insight into collaborative efforts and effectiveness in combating homelessness across the Continuum of Care. Proposals must meet the requirements specified in the RFP, and qualified proposers must be ready to begin work on the project initiation date.

The State of Montana, through its State Procurement Services Division on behalf of the Department of Corrections, is soliciting proposals for an Inventory Management System for the Montana State Prison in Helena. The procurement seeks a contractor to provide software and services that track, manage, and report on inventory within the correctional facility to improve operational accuracy and efficiency. Proposals must be submitted through the Montana eMACS procurement portal.

Soliciting proposals from qualified vendors for the procurement, implementation, and ongoing support of a laboratory information management system (lims) for its laboratory (the laboratory).