Records Management System RFPs

Close: Mar 5, 2026

Providing, installing, implementing, and supporting a Record Management System (RMS).

Close: Mar 5, 2026

Providing, installing, implementing, and supporting a Record Management System (RMS).

Close: Mar 6, 2026

Requires a strong, specialized records management system to replace its current, inadequate documentation methods. The new software solution must facilitate real-time entry, provide comprehensive change tracking for all documentation, and offer the ability to generate reports based on specific data fields.

Close: Mar 27, 2026

Provide commercial-off-the-shelf (cots) computer aided dispatch (cad)/mobile data client (mobile), law enforcement records management system (rms) and jail management system (jms).

Close: Mar 12, 2026

The City of Irving is seeking proposals from qualified consultants to assist the Police Department and City staff with a fully integrated Computer Aided Dispatch, Records Management System, and Jail Management System. The consultant will evaluate potential solutions and vendor offerings to ensure the systems meet the City's requirements. Additionally, the selected consultant will provide negotiation support to secure favorable contract terms for the City.

Close: Mar 6, 2026

The Wicomico County Board of Education seeks proposals to implement a secure, scalable Student Records Management System, including migration of paper records to digital and integration with existing district systems. The solicitation (RFP 20888-262) was posted on February 6, 2026, and requires the contractor to provide training and support for staff. Proposals are due by March 6, 2026, for services to be performed within Wicomico County schools.

Close: Mar 7, 2026

The Department of Energy (DOE) issued a Sources Sought RFI (RFI-2026027810) seeking a records management and/or security management system to replace current inadequate documentation methods at the National Laboratory of the Rockies. The RFI requests capabilities including real-time data entry, comprehensive change tracking, report generation by data fields, and streamlined referencing of unit activity and incidents. Responses are due March 6, 2026 at 7:00 PM EST; the opportunity is a Sources Sought RFI (not a grant) and is listed as open.

Close: Feb 28, 2026

Gadsden Independent Schools issued a sole-source procurement to contract Cyrun to implement and integrate a Computer Aided Dispatch (CAD) and Records Management System (RMS) to replace paper incident reporting. The contract requires the contractor to establish a comprehensive Incident Management System to improve data capturing for student code violations and criminal behaviors. The period of performance is scheduled from March 2, 2026, through March 2, 2027.

Close: Feb 27, 2026

Vendor service contract for electronic records management system design study and needs assessment.

Close: Mar 5, 2026

The Dallas County Sheriff's Office is soliciting proposals for a Records Management System to support sheriff’s office operations, including software and implementation services. The solicitation was published on 2026-01-22 and bids are due 2026-03-05 at 02:00 PM CST. The official posting is on BidNetDirect (Dallas County’s procurement portal), but procurement documents and contact details require vendor registration to view.

Close: Mar 10, 2026

Procurement of a cloud-based, SaaS Records Management System (RMS) and Computer Aided Dispatch (CAD) software solution with implementation services.

Close: Mar 12, 2026

Los Alamos County is soliciting proposals for a fully integrated, single-vendor Computer Aided Dispatch (CAD), Mobile Data System (MDS), Law Enforcement Records Management System (LERMS), and Jail Management System (JMS). The project includes associated interfaces such as Fire RMS and ePCR to create a consolidated public safety system for the Police Department. The solicitation was posted on January 29, 2026, and remains open for bidding until March 12, 2026.

Close: Mar 2, 2026

Region 5 Education Service Center issued RFP No. 20260207 seeking Records Retention & Management Services including software, supplies, and management services for a contract term from May 1, 2025, to April 30, 2027. The solicitation requests vendors provide records repository software and supplies for housing records to be utilized by Southeast Texas Purchasing Cooperative members. The RFP is currently open with proposals and questions due by March 2, 2026.

Close: Mar 9, 2026

The School Board of Broward County, FL is soliciting proposals for Public Records Management Services including case management, records and document management, and technology integration. A non-mandatory pre-bid conference is scheduled for 2026-02-12 and proposals are due by 2026-03-09 at 2:00 PM Eastern. The procurement is a competitive Request for Proposals (Solicitation ID RFP-RFP26-137-0-2026/TM) and is NOT a grant program.

Close: Feb 23, 2026

Granbury Independent School District is soliciting proposals for comprehensive records management services including secure storage, digitization, retention compliance, and secure destruction of district records. The solicitation (Opportunity ID 2026-43) was posted on 2026-02-03 and has a response deadline of 2026-02-23. Estimated contract value is listed in the range $50,000 - $250,000 and the procurement is a Request for Proposals (not a grant).

Close: Mar 2, 2026

Operation, management, and support of FDA onsite document records and information management related activities.

Close: Mar 6, 2026

Furnishing and Delivery of an Electronic Veterinary Medical Records System.

Close: Mar 5, 2026

The Education Service Center, Region 2 (GoodBuy Purchasing Cooperative) issued an Invitation for Bid for records management services including scanning, document storage, cloud storage, shredding, and courier services for a 12-month contract (May 1, 2026–April 30, 2027). Bidders must provide a catalog/price list with a discount percentage, submit monthly sales reports, and the successful vendor will pay a 2% participation fee. The solicitation is open for submission with an open date of 2026-01-12 and a close date of 2026-03-05; the aggregator page directs users to the official bid source for full documentation and submission instructions.

Close: Mar 4, 2026

Spokane County (WA) is soliciting proposals for comprehensive records management services including consolidation of off-site records, secure off-site storage, retrieval/delivery, indexing, certified destruction, and on-site shredding. The award will be an indefinite-quantity, non-exclusive unit price term contract with provisions for multi-year extensions. The solicitation is a reissue (Version 2.0) clarifying storage facility location and submittal form requirements; proposals are due March 4, 2026.

Close: Mar 2, 2026

The FDA Office of Acquisition and Grant Services issued a Sources Sought Notice to perform market research for an anticipated On-Site Records Information Management (RIM) IDIQ to support records/materials processing, records management, relocations, data stewardship, and privacy program support. This notice seeks feedback and capability statements from interested vendors (including 8(a) firms) and provides a draft Statement of Work for review; it is explicitly a market-research sources-sought and not a solicitation or request for proposals. Responses were due by March 2, 2026 and must be submitted via email to the contracting points of contact; the notice does not obligate the government to award a contract.