Records Management System RFPs

The City of Mauldin Police Department (MPD) issued a Request for Proposals for a comprehensive, cloud-based Records Management System (RMS) to modernize the department’s ability to manage, store, and report law enforcement data. Key requirements include full incident reporting capabilities, 24-hour technical support, and strict compliance with SCIBRS, NIBRS, and CJIS standards. The procurement is being managed through the South Carolina Business Opportunities (SCBO) portal and responses are due October 4, 2026.

Provide software, implementation services, training and maintenance services for a le-rms system.

The City of Kerrville is soliciting competitive sealed proposals to procure and implement a Computer-Aided Dispatch (CAD), Records Management System (RMS), Mobile Data Solution (MDS), and related public-safety software and services. Proposals must be submitted to the Office of the City Secretary at City Hall, 701 Main Street, Kerrville, TX, and the posted proposal due date was extended to July 29, 2026 at 3:00 PM. Questions are directed to Jerel Haley, Assistant Police Chief; related documents and addenda are listed on the City’s bid posting page.

Provide five (5) rms screen captures of the proposed records management system (rms). MNPD Key RMS Details (numbers are approximate): • RMS Implemented in: 2009 • Active MNPD RMS Users (past year): 1,027 • Total RMS Users: 3000 • External RMS Users: 184 • Total Partner Agencies: 16 • Annual User Connections: 149,756 • Average Daily RMS Connections: 4,831 • Database Size: 6.8 TB (predominantly documents and images) • Database Platform: Oracle 19.19.0.0.0 on Oracle Server Release 7.

Arlington County Government is seeking a qualified contractor to resell Hyland's Electronic Records Management (ERM) products and services, support implemented software, provide skilled staffing for ongoing support and enhancements, and deliver additional projects when requested by the County. The awarded vendor will supply Hyland licenses, annual maintenance renewals, subscriptions, and related services, while advising the County quarterly on product updates. The RFP includes review of OnBase upgrade delta reports, performing annual license inventory to identify cost-saving opportunities, and maintaining authorized Hyland partner status throughout the contract period.

Arlington County Government is seeking a qualified contractor to resell Hyland's Electronic Records Management (ERM) products and services, support implemented software, provide skilled staffing for ongoing support and enhancements, and deliver additional projects when requested by the County. The awarded vendor will supply Hyland licenses, annual maintenance renewals, subscriptions, and related services, while advising the County quarterly on product updates. The RFP includes review of OnBase upgrade delta reports, performing annual license inventory to identify cost-saving opportunities, and maintaining authorized Hyland partner status throughout the contract period.

This is a Massachusetts Operational Services Division statewide solicitation (Blanket) for records management, digitization, and archiving services including storage and document scanning. The solicitation is open and establishes a statewide contract vehicle covering related services through the contract end date.

Provide modern, scalable, and secure solutions that collectively support the district's transition to an all-electronic student cumulative record environment.

Procurement Shared Services on behalf of the Government of the Northwest Territories Department of Health and Social Services is requesting proposals for an Electronic Health Records System under solicitation EV7124, for services applying to all communities. The RFP was published on 2026-05-01 and is posted with documents and addenda on the GNWT contracts portal; multiple addenda were issued through July 2026. Proposals are due August 24, 2026 at 17:00 EDT and the procurement contact is Procurement Shared Services (psstenders@gov.nt.ca).

The County of Los Angeles Internal Services Department issued an RFSQ to establish Master Agreements for records management services across Los Angeles County, including secure physical storage, climate-controlled vault storage, high-volume document scanning/OCR, and certified records destruction. The Master Agreement initial term is five years with options totaling up to approximately 11.5 years. The solicitation (ID: GCS-10637-S) was posted at the end of March 2026, but an explicit submission deadline was not visible in accessible sources due to portal verification requirements.

This Request for Proposal (W8470-TSPS2026-03) is issued by the Department of National Defence (DND) to obtain the services of one Intermediate Information/Records Management/Recordkeeping Specialist to support the Project Management Office for the Maritime Helicopter Project (PMO-MHP) during the implementation and close-out phases. It is a restricted competition limited to suppliers who are pre-qualified under the Task and Solutions Professional Services (TSPS) Supply Arrangement (E60ZT-18TSPS), with the work to be performed at 455 Boulevard de la Carrière, Gatineau, Quebec, in the National Capital Region. RFP documents are not posted on the public government electronic tendering system and are emailed directly by the DND Point of Contact to invited Supply Arrangement holders; Supplier Security Clearance at the Secret level is required.

This emergency procurement is for the maintenance and operational support of the existing Illinois Vital Records System (IVRS-NX) and its related modules. The contract covers services required to ensure the continued functionality of the state's proprietary vital records management infrastructure. Proposals are being managed through the Illinois Department of Public Health via the BidBuy procurement system.

EMS Records Management Software.

North County Transit District (NCTD) is soliciting proposals for a Learning Management System (LMS), specifically seeking Genius/Blackboard or equivalent solutions tailored for transit agencies to support multi-platform training. The LMS must provide administrative tracking, reporting, and compliance features to satisfy regulatory training documentation requirements, and vendors should have experience working with transit agencies. The solicitation was posted on 2026-07-06 and includes a pre-bid meeting and Q&A deadlines, with proposals due 2026-08-10.

This solicitation requests a vendor to provide a comprehensive data management system including a multi-tiered system of supports (MTSS) dashboard, community-school partner integration with closed-loop referral and service tracking, and a public-facing interactive data dashboard. The platform must integrate academic, attendance, behavioral, school climate, and social-emotional learning data, support assignment of teachers and service specialists to student support profiles, and enable intervention/progress monitoring and reporting on frequency/duration/impact of services. Questions are due by July 2, 2026; a pre-bid (pre-proposal) meeting is scheduled for July 16, 2026; and the proposal expiry/closing date is July 22, 2026.

The U.S. Tri‑Mission Vienna (U.S. Department of State) is soliciting proposals for a key management system to accommodate 800–1,000 keys with capability for future expansion. The system must provide restricted access for authorized personnel, operate locally without relying on cloud or an outside network connection, and the price must include delivery, installation, and customer training. Place of performance is Vienna, Austria and the SAM.gov posting lists Zahid Raja as the primary point of contact.

The City of San José is soliciting responses from qualified vendors for an Agenda Management System (Solicitation No. PUR-RFQ2026.06.10046). The solicitation is published on the City’s Biddingo procurement portal, was posted on 2026-07-08, and requires online submission with a question/intent deadline of 2026-07-22. The solicitation closes 2026-08-05 at 12:00 PM PT and includes administrative requirements such as FOB Destination prepaid shipping, exclusion of sales tax from proposals, and applicability of the City’s Local and Small Business Enterprise preference.

The Texas Department of Criminal Justice (TDCJ) is seeking a contractor to provide and support a cloud-based Learning Management System (LMS) to serve as the agency's primary platform for training delivery and training data management. The selected vendor will be responsible for providing personnel, software, training services, licensing, implementation, storage solutions, and necessary materials and supplies. The LMS will primarily serve TDCJ facilities located throughout Texas and must manage training data effectively while providing a user-friendly interface for trainers and trainees.

The city requires a secure, supported, and sustainable solution to manage assets, work orders, inspections, inventory, and related operational data.

The City of North Vancouver ('CNV') is issuing this Request for Proposal (RFP) to procure an experienced System Implementation partner and a modern Software Solution that supports CNV's Information Technology Service Management (ITSM) operations. CNV is seeking a SaaS-based ITSM solution to replace its existing Cherwell platform and establish ITIL-aligned service management capabilities for its Information Technology Department, with potential future expansion to other internal shared-service areas. The opportunity is posted as Solicitation BC231336 on BC Bid (the BC Government procurement portal) and mirrored on the federal CanadaBuys aggregator.