Records Management System RFPs

The City of Kerrville is soliciting competitive sealed proposals for the procurement and implementation of a Computer-Aided Dispatch (CAD), Records Management System (RMS), Mobile Data Solution (MDS), and related public safety software and services. Proposals must be submitted to the Office of the City Secretary at City Hall and will be received until June 26, 2026 at 3:00 PM (local). Written questions are due June 13, 2026 at 5:00 PM.

Provide and support a cloud-based law enforcement records management system (rms) designed for multi-jurisdictional use, real-time data access and sharing, evidence management, and report creation and management. Services will include personnel, hardware, software, training, licensing, implementation, storage, materials, and supplies.

The State of South Carolina is soliciting proposals for a DRE Records Management System. The solicitation is posted on the state’s SCEIS/SCBO portal by the Materials Management Office and includes one primary attachment titled Solicitation.pdf. Proposals are due June 10, 2026, at 11:00 AM Eastern Time.

Provide a subscription license for a commercial off-theshelf (COTS) Software-as-a-Service (SaaS) solution, including configuration, implementation, training, hosting, maintenance, and to support statewide capture, retention, and oversight of Drug Recognition Expert (DRE) evaluation information in a manner that supports program accountability and reporting needs across participating agencies.

Records management and jail management system - journey partner.

The U.S. Department of Energy (DOE), Office of Headquarters Procurement Services, on behalf of the Office of General Counsel, issued an RFI seeking market research for a commercial-off-the-shelf (COTS) electronic records management (ERM) system to identify potential sources and capabilities. Responses are requested to support future procurement planning and this RFI is not a solicitation; it may result in a future limited competition at the DOE's discretion. Interested vendors must submit responses via email to the Contract Specialist and Contracting Officer with 'RFI 89303026NGC000016' in the subject line by the stated deadline.

McHenry County is soliciting a cloud-based Fire Records Management System to serve fourteen Fire Protection Districts in McHenry County, Illinois, with required modules including NEIRS/NFIRS reporting, preplans, and equipment tracking. The contract requires implementation and administrative training completed by December 1, 2026, with a system go-live scheduled for January 1, 2027. Submissions must be electronic and include the importation of up to ten years of historical NEIRS and NFIRS 5.0 data.

Guilford County is seeking a qualified firm to provide advisory and oversight services to select and implement a modern cloud-based Records Management System (RMS) and Jail Management System (JMS) to replace an on-premises platform. The selected firm will lead strategy, prepare the RMS/JMS RFP, evaluate vendors, oversee implementation, manage risks, and ensure benefits realization through stabilization. The contract period begins at award and continues through implementation and stabilization; services will be performed in Guilford County, NC.

This is a Massachusetts Operational Services Division statewide solicitation (Blanket) for records management, digitization, and archiving services including storage and document scanning. The solicitation is open and establishes a statewide contract vehicle covering related services through the contract end date.

Provide comprehensive services that support and supplement the database including thorough quality assurance, bill auditing services, review of regulated utility tariffs and rate structure on an as needed basis, user technical support, and training. Contract duration: ten(10) year base period.

The County of Los Angeles Internal Services Department issued an RFSQ to establish Master Agreements for records management services across Los Angeles County, including secure physical storage, climate-controlled vault storage, high-volume document scanning/OCR, and certified records destruction. The Master Agreement initial term is five years with options totaling up to approximately 11.5 years. The solicitation (ID: GCS-10637-S) was posted at the end of March 2026, but an explicit submission deadline was not visible in accessible sources due to portal verification requirements.

Seeking the services of a qualified records management contractor to operate the agency's central file room (cfr) and provide records management support.

This emergency procurement is for the maintenance and operational support of the existing Illinois Vital Records System (IVRS-NX) and its related modules. The contract covers services required to ensure the continued functionality of the state's proprietary vital records management infrastructure. Proposals are being managed through the Illinois Department of Public Health via the BidBuy procurement system.

The Department of Homeland Security (DHS) Office of Health Security (OHS) is conducting market research for a commercial, configurable Occupational/Employee Health Electronic Health Record / Management Information System (Occ Health EHR/MIS). This RFI aims to inform industry of DHS-wide requirements, understand current commercial capabilities, and obtain feedback for future acquisition planning. Responses are submitted via an online form and are due by June 3, 2026.

The Department of Homeland Security (DHS) Office of Health Security issued a Pre-Solicitation RFI seeking market information for a commercial, configurable Occupational/Employee Health Electronic Health Record/Management Information System to serve roughly 200,000+ DHS civilian personnel. The system must be deployed in the DHS cloud with a minimum FedRAMP Moderate authorization and support standards-based interoperability including HL7 FHIR R4 and USCDI. This notice is for market research purposes only to inform acquisition strategy, and responses are due by June 3, 2026.

The DHS Occ Health EHR/MIS shall: Support occupational health activities for approximately 200,000 DHS civilian employees across all DHS Components (excluding U.S. Coast Guard uniformed personnel), with headroom for growth. Provide a unified platform that: Allows Component-specific configuration of workflows, encounter types, medical standards, and business rules; Maintains a common enterprise data model to enable cross-Component reporting, longitudinal surveillance, and analytics.

SUNY Buffalo issued a Notice of Single Source Exemption to extend its existing contract with Point and Click Solutions Inc. for an Electronic Health Records System through June 30, 2027. The exemption was granted by the Office of the State Comptroller to maintain continuity of the current system used by the university. The notice was officially posted on February 27, 2026, and remains active as the closing date is currently listed as to be determined.

The UN is looking for a solution that addresses, but is not limited to, the following processes: Demographics records, Scheduling and Appointments, Clinic Visits, Clinical Testing, Clearances (employment and travel), Medical Charts, Imaging, Medical documents and Letters, Medications and Immunizations (including inventory management), Surveillance groups, Audiometric testing, Questionnaires, Absences, Case Management, Safety incident reporting, Incident management, Training management, Billing capabilities. The solution should allow for the creation of workflows to manage the above mentioned processes. The solution should provide reporting tools and mechanisms, such as the creation and management of custom reports as well as the ability to create dashboards within the application.

Seeking vendors to support the acquisition of software, hardware, and implementation services for an Energy Management System (EMS), Supervisory Control Data Acquisition (SCADA) System and Outage Management System (OMS). See attached files.

Seeking qualified vendors for evidence management system for the state fire marshal's office (sfmo).