Records Management System RFPs

Close: Jun 10, 2026

The State of South Carolina is soliciting proposals for a DRE Records Management System. The solicitation is posted on the state’s SCEIS/SCBO portal by the Materials Management Office and includes one primary attachment titled Solicitation.pdf. Proposals are due June 10, 2026, at 11:00 AM Eastern Time.

Close: Jun 10, 2026

The State of South Carolina is soliciting proposals for a DRE Records Management System to provide records management functionality for the issuing agency. A pre-proposal web conference is scheduled for April 14, 2026, and the official solicitation documents were released on March 25, 2026. Proposals must be submitted through the South Carolina eProcurement portal by the deadline of June 10, 2026.

Close: May 4, 2026

Provide a comprehensive, secure, web-based, off-the-shelf cloud-based records management software solution to replace the current storage system with a solution with enhanced search capability, real-time analytics, and streamlined access to both digital and physical records. The ideal solution will support organizational efficiency, enable quick search and retrieval, and maintain high standards of security and compliance.

Close: May 4, 2026

The Maine State Archives is seeking a comprehensive, secure, web-based, cloud-based records management software system to manage state records. Bidders must meet specific eligibility requirements including geographically disparate US data storage, data encryption, and compliance with Maine records management laws. Proposals must be submitted through the State of Maine Vendor Self Service (VSS) system by the specified deadline in May 2026.

Close: Apr 15, 2026

The Colorado Department of Public Safety — Colorado State Patrol is soliciting a proprietary Records Management System interfacing software via a sole-source procurement to integrate with existing systems and provide ongoing support. The opportunity is identified as NPSS1-RBAA-2026000177-1 and was posted on April 10, 2026. The response deadline is April 15, 2026, and the estimated value range is between $500,000 and $2,000,000.

Close: Apr 15, 2026

The Colorado State Patrol is soliciting sole-source maintenance and support services for its customized Niche Records Management System (RMS) for a 24-month period, citing that Niche Technology USA Limited is the proprietary vendor capable of providing required maintenance and legislative updates. The solicitation (NPSS1-RBAA-2026000177-1) justifies sole-source procurement to avoid severe operational downtime and the high costs of rebuilding interfaces and retraining over 800 users. The opportunity opened on 2026-04-10 and closes on 2026-04-15; full solicitation documents are available on the Colorado procurement portal at the buyer-managed URL above.

Close: Apr 14, 2026

The State of Illinois is soliciting a Participation Agreement to implement the SmartCOP OLE Records Management System via a Sourcewell cooperative contract. The estimated contract value is $1,400,000 with a period of performance extending through July 17, 2026. SmartCOP, Inc. is the proposed solution provider for this law enforcement records management initiative.

Close: Apr 24, 2026

Purchase of an electronic healthcare records and management system. See attached file.

Close: May 4, 2026

Cumberland County, Maine is seeking written proposals for an all-inclusive records management system for its Registry of Deeds. The procurement process aims to select a system that meets the specific requirements and scope of services outlined in the RFP document. Sealed proposals must be submitted to the Cumberland County Office in Portland by the specified deadline in May 2026.

Close: May 5, 2026

The City of Fresno Fire Department is soliciting proposals for a web-based, cloud-hosted records management system that includes ePCR and NERIS-compliant fire incident reporting, resource/response modules, and fire prevention/inspections functionality with GIS-indexed building and occupancy records. The contract is a three-year requirements contract with two one-year extension options and is intended to improve incident reporting, resource management, and inspection workflows. Electronic proposals are due by May 5, 2026, following a remote pre-bid meeting scheduled for mid-April.

Close: Feb 28, 2030

This is a Massachusetts Operational Services Division statewide solicitation (Blanket) for records management, digitization, and archiving services including storage and document scanning. The solicitation is open and establishes a statewide contract vehicle covering related services through the contract end date.

Close: Dec 31, 2026

The County of Los Angeles Internal Services Department issued an RFSQ to establish Master Agreements for records management services across Los Angeles County, including secure physical storage, climate-controlled vault storage, high-volume document scanning/OCR, and certified records destruction. The Master Agreement initial term is five years with options totaling up to approximately 11.5 years. The solicitation (ID: GCS-10637-S) was posted at the end of March 2026, but an explicit submission deadline was not visible in accessible sources due to portal verification requirements.

Close: Apr 14, 2026

Seeking proposals for an electronic health records (EHR) system, including implementation.

Close: Apr 27, 2026

Provide an electronic medical records (EMR) software replacement to reduce duplication, streamline reporting, and eliminate workarounds. The system should offer tailored forms/templates for staff, enabling efficient data collection during patient interactions and provide patients with a portal to manage appointments and view results. It must support reporting, trend analysis, and integrate with e-prescribing, laboratory information management system, StarLIMS, and lmmTrac2, while complying with Texas DSHS reporting standards and HIPAA.

Close: May 6, 2026

The Unified Government of Athens-Clarke County is soliciting proposals for offsite records storage, retrieval, and certified destruction management services to support its Central Services, Internal Support Division. The selected vendor must provide secure, climate-controlled storage within 50 miles of the Athens-Clarke County Courthouse, transportation with chain-of-custody tracking, and an online inventory portal. The contract term is an initial one-year period with four one-year renewal options and includes specific insurance and E-Verify requirements.

Close: Jun 30, 2026

SUNY Buffalo issued a Notice of Single Source Exemption to extend its existing contract with Point and Click Solutions Inc. for an Electronic Health Records System through June 30, 2027. The exemption was granted by the Office of the State Comptroller to maintain continuity of the current system used by the university. The notice was officially posted on February 27, 2026, and remains active as the closing date is currently listed as to be determined.

Close: May 31, 2026

The UN is looking for a solution that addresses, but is not limited to, the following processes: Demographics records, Scheduling and Appointments, Clinic Visits, Clinical Testing, Clearances (employment and travel), Medical Charts, Imaging, Medical documents and Letters, Medications and Immunizations (including inventory management), Surveillance groups, Audiometric testing, Questionnaires, Absences, Case Management, Safety incident reporting, Incident management, Training management, Billing capabilities. The solution should allow for the creation of workflows to manage the above mentioned processes. The solution should provide reporting tools and mechanisms, such as the creation and management of custom reports as well as the ability to create dashboards within the application.

Close: Apr 30, 2026

SUNY Upstate Medical University is seeking a qualified vendor to provide, implement, and support an integrated Competency Management System including software, data migration, and training. The selected contractor will be responsible for tracking and assessing staff competencies to ensure compliance with healthcare regulations and internal protocols. Full requirements for RFP S-1545 are available through the university's public bid portal where interested vendors must register to download documents.

Close: Apr 16, 2026

Laramie County Community College is soliciting proposals for an enterprise Document Management System to centralize document storage, retrieval, collaboration, and records management. The solution should provide robust workflow automation, support integrations (including Ellucian Colleague), and meet regulatory, privacy, and records retention requirements such as FERPA. The project includes migrating existing documents and workflows and delivering a secure, scalable, and user-friendly platform for campus-wide use.

Close: Apr 13, 2026

The House of Commons requires a cloud-based Learning Management System (LMS) delivered as a managed service, supporting a flexible subscription/licensing model to support, track, and enhance the learning experience in a hybrid, accessible, and inclusive work environment. The procurement covers a base duration of 4 years with options totalling up to 2 additional years (1+1), and responses must be submitted electronically. The solicitation is an RFP (Solicitation Number 2025125, Reference Number 0000316404) with a closing date of 2026-04-13.