What products and services does City of Tacoma procure?

The City of Tacoma routinely procures supplies, services, public works, and technology/software, including recurring software licenses and maintenance, as reflected in its Purchasing Policy; specific scopes are defined in individual solicitations.

Does City of Tacoma use cooperative purchasing or piggyback contracts?

City of Tacoma authorizes interlocal agreements and participation in cooperative purchasing programs under RCW 39.34, its Standard Terms permit other public agencies to purchase from City contracts when parties agree, and the City references allowable use of GSA federal purchasing where applicable.

What procurement requirements does City of Tacoma publish for vendors?

City of Tacoma’s Standard Terms & Conditions and Purchasing Policy require suppliers to maintain applicable licenses and permits, carry insurance per the City of Tacoma Insurance Requirements, and comply with indemnification and bonding requirements where required; solicitation-specific forms and terms must be followed.

How does City of Tacoma approve procurement contracts and awards?

Procurement authority is delegated to the Finance Director and the Procurement & Payables Division Manager; governing-body approval and the Board of Contracts and Awards are required for specified awards, including citywide/coordinated competitive awards exceeding $500,000, with additional approvals for certain technology purchases.

Where can vendors find procurement policies and standard terms for City of Tacoma?

City of Tacoma publishes its Purchasing Policy (FIN 2.1), Standard Terms & Conditions, and the Competitive Solicitation Protest Policy on the City Purchasing web pages as downloadable PDFs; vendors should review these documents for policy, protest procedures, and contractual terms before bidding.

What supplier diversity or local vendor preference programs does City of Tacoma use?

City of Tacoma references Equity in Contracting, the Local Employment and Apprenticeship Program (LEAP), and the Office of Minority & Women’s Business Enterprises to support equitable contracting; the Purchasing pages also provide vendor resource guides and sustainable procurement guidance.

City of Tacoma

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Buyer type:: City
Location:: Tacoma, WA
Country:: US

City of Tacoma RFPs

Active opportunities open for bidding

Husky Terminal 115KV BABA Transformer RFP
Posted
-
Closes
Dec 8, 2026
Purchase of one BABA-compliant 115/14.4kV power transformer, rated 24/32/40MVA, with associated accessories and spare parts.
Keith Walking Floor Repairs and Parts RFP
Posted
Oct 29, 2026
Closes
Nov 17, 2026
Keith manufacturing co walking floors repairs and parts.
Fasteners RFP
Posted
Oct 27, 2026
Closes
Nov 6, 2026
Provide fasteners on an as-needed basis f

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
176868
Employee FTE
Full-time equivalent employees.
4,290.2
Population
Population size to gauge opportunity scale.
229,816
Procurement Difficulty Score
How easy their procurement process is to navigate. Lower is better.
35 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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Includes fiscal year calendars, procurement complexity scores, and strategic insights.

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How to Sell to City of Tacoma

Procurement guidance and navigation tips.

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These purchasing programs appear in City of Tacoma's records. Starbridge can help check which contracts cover your product.

Sourcewell

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Procurement Difficulty Score
Lower scores indicate easier procurement. Created by Starbridge.
35 / 100
EasyLower is betterHard
Quick Decision Flow
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- Sole Source: If sale is less than $200,000, use sole source only if the solution is truly unique/proprietary; coordinate a formal justification if over $200,
- Coops: Frequently procures through Sourcewell or OMNIA Partners; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Sole Source
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- City of Tacoma (WA) occasionally awards sole source for highly specialized IT or proprietary technology. Validate uniqueness (e.g., system compatibility or singular expertise). For any contract over $200,000, work with the relevant department to build the formal justification. If your offer doesn’t meet these strict criteria, pivot to a cooperative purchasing path.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- City of Tacoma actively uses cooperative purchasing to streamline buys. Reach out to your Starbridge contact to gain access through the Starbridge reseller & contract-vehicle platform.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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City of Tacoma Contracts

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SAP Public Services, Inc. at City of Tacoma
Effective: Mar 20, 2026Expires: Expiration date locked.
This document is an Amendment (SAP Reference No. 3063386486) to an existing Order Form (SAP Reference No. 3062619671) between SAP Public Services Inc. and the City of Tacoma. It adds new SAP Cloud Services, specifically S/4 Cloud non-production tiers and SAP Cloud memory extensions, for a subscription term from March 20, 2026, to March 19, 2027. The total net fee for these additional services is 272,425.78 USD. The amendment outlines payment terms by referencing the original Order Form and lists authorized administrators. The customer signed the amendment on February 27, 2026.
SAP Public Services, Inc. at City of Tacoma
Effective: Mar 15, 2024Expires: Expiration date locked.
This Order Form for SAP Cloud Services details a comprehensive agreement between SAP Public Services, Inc. and City of Tacoma for various SAP cloud solutions and professional services. The services include SAP Sales and Service, S/4HANA, Enable Now, Payroll, Core HCM, Time Track, U.S. Payroll Tax, and memory extensions, alongside enablement services. The contract specifies a total net fee of $10,782,424.50 for Cloud Services and $45,540.00 for Professional Services. The agreement becomes effective on December 20, 2023, with services commencing on March 15, 2024, and extending through December 14, 2030. It incorporates detailed terms for support, service levels, data processing, and general conditions.
Adaptive Insights LLC at City of Tacoma
Effective: Sep 1, 2019Expires: Expiration date locked.
This contract outlines an agreement between Adaptive Insights LLC and Tacoma Power for implementation services, software subscriptions, and related professional services. The agreement includes a Statement of Work detailing project scope and deliverables for planning, reporting, and data integration, along with a Professional Services Addendum. An Order Form specifies a subscription for Adaptive Insights' Planning & Analytics products, OfficeConnect, and integration framework, running from September 1, 2019, to August 31, 2021. The total value of the subscription is $197,000, and the total for professional services is $108,720, leading to a grand total of $305,720. The overarching Master Subscription Agreement governs the terms of service.
Workday, Inc. at City of Tacoma
Effective: Sep 1, 2025Expires: Expiration date locked.
This document is Order Form 00512260.0 between Workday, Inc. and Tacoma Power for Adaptive Planning services. The contract term is from September 1, 2025, to August 31, 2027, with a total subscription fee of 280,335 USD. The order form outlines payment schedules, subscription rights, and terms for future growth, expansion, and renewal. Supporting documents include certificates of liability insurance and e-signature disclosures.
SAP Public Services, Inc. at City of Tacoma
Effective: Aug 4, 2025Expires: Expiration date locked.
This document is an Amendment to an existing Order Form between SAP Public Services Inc. and the City of Tacoma, adding new SAP Cloud Services. The amendment becomes effective upon customer signature on July 18, 2025. It details three specific cloud services: "SAP Server Linux Cld Prv Ed, add prd," "SAP Server Linux Cld Prv Ed, non-prd," and "SAP S/4HANA Cld, disaster rec, priv ed," with a total net fee of $36,759.49 for a subscription term from August 4, 2025, to March 15, 2026. The document also includes a comprehensive service description guide (Schedule A) outlining various SAP ERP private cloud edition services.

Early Buyer Signals

Board meetings and strategic plans from City of Tacoma

City of Tacoma City Council Voting Record
Date: Oct 27, 2026Type: Meeting mention
The council accepted multiple grants, including funds from the Department of Housing and Urban Development for shelter expansion and economic development, the Department of Justice for violence intervention, and the Washington State Department of Commerce for home electrification. The council awarded a contract for an HVAC system installation at the Fire Training Center, authorized a labor agreement with the International Brotherhood of Electrical Workers, and approved the transfer of surplus water properties for affordable housing. Legislative actions included passing amendments to the municipal code regarding property maintenance and nuisance regulations, as well as conducting a public hearing for the upcoming biennial operating and capital budgets. Additionally, the council advanced various ordinances related to telecommunications franchise agreements and property tax levies.
City of Tacoma City Council Voting Record
Date: Oct 20, 2026Type: Meeting mention
The City Council conducted several legislative and administrative actions, including the final reading of an ordinance to vacate portions of the Lemons Beach Road right-of-way. Approval was granted for an increased contract with Kirkpatrick Psychology Svcs Inc for police counseling services and a major contract with Regence BlueShield for administrative services regarding self-funded health plans. Additionally, the Council authorized the use of contingency funds for a community event, initiated a first reading of a new property maintenance and nuisance code ordinance, and held public hearings regarding the transfer of water properties to Pierce County and the proposed Ad Valorem levies for 2027.

Key Contacts

Public-sector contacts connected to City of Tacoma.

Christopher KarlAssistant Chief, Administrative Services Bureau

*******@************

+1 (***) ***-****

Crystal Young-HaskinsAssistant Chief, Investigations Bureau

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Frequently asked questions

Who manages procurement and purchasing for City of Tacoma?

Procurement is managed by the City of Tacoma Finance Department’s Procurement & Payables Division, with the Procurement & Payables Division Manager designated as the delegated procurement authority. Division and contact information are published on the City Purchasing policy and web pages.

Where does City of Tacoma post bids and RFPs?

City of Tacoma posts solicitations and bid results on its Purchasing/Contracting Opportunities web pages and uses SAP Ariba for posting, electronic bid submission, contract management, and supplier notifications; formal sealed solicitations are also advertised in the Tacoma Daily Index.

How do vendors complete vendor registration with City of Tacoma?

Vendors register as City of Tacoma suppliers through SAP Ariba to receive solicitation notifications and transact with the City; for individual solicitations, vendors may also sign the Planholder/Bid Holder register linked on the contracting-opportunities page.

City of Tacoma

City of Tacoma RFPs

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City of Tacoma Contracts

SAP Public Services, Inc. at City of Tacoma

SAP Public Services, Inc. at City of Tacoma

Adaptive Insights LLC at City of Tacoma

Workday, Inc. at City of Tacoma

SAP Public Services, Inc. at City of Tacoma

Early Buyer Signals

City of Tacoma City Council Voting Record

City of Tacoma City Council Voting Record

Key Contacts

Frequently asked questions

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City of Tacoma RFPs

Buyer Attributes

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How to Sell to City of Tacoma

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City of Tacoma Contracts

SAP Public Services, Inc. at City of Tacoma

SAP Public Services, Inc. at City of Tacoma

Adaptive Insights LLC at City of Tacoma

Workday, Inc. at City of Tacoma

SAP Public Services, Inc. at City of Tacoma

Early Buyer Signals

City of Tacoma City Council Voting Record

City of Tacoma City Council Voting Record

Key Contacts

Frequently asked questions

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Tacoma Roadmap To Recovery 2026-2030

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