Volunteer Management System RFPs

provide a comprehensive, integrated academic course scheduling, event/room scheduling, and faculty workload management system.

The Florida Department of Environmental Protection (DEP) is issuing a Request for Information (RFI-16399) to gather market input for an enterprise-wide Volunteer Management System that will consolidate its currently fragmented volunteer processes, supporting approximately 31,000 volunteers. The system is expected to provide volunteer profile and opportunity management, time tracking and milestone recognition, scheduling, mass communications (email/SMS), reporting and data exports, event/group volunteer management, data sharing and integrations, background checks/credential verification, and technical features such as browser-based access, accessibility compliance, bilingual support, role-based access control, and secure hosting. Responses are due by August 4, 2026, and the contract will be performed within the state of Florida.

The Rhode Island Department of Environmental Management (DEM) is seeking proposals from qualified vendors to provide a software solution to manage reservation and registration systems across the Department. The procurement covers software packages and solutions specific to business functions and public administration, including assistance with implementation. Bid documents are available for download from the State's Proactis eProcurement portal, with responses due by August 13, 2026.

Event Space Scheduling System

Savannah State University, a public historically Black university in Savannah, Georgia, has issued Request for Proposal #54800-eRFP-001792-2026 seeking a vendor to provide an enterprise academic scheduling and resource management software solution, including implementation, configuration, training, and ongoing support. The contract has a one-year base term with up to four optional renewal years and will be awarded to the single supplier with the highest overall combined technical and cost evaluation score (NAICS 511210). Proposals must be submitted through the Georgia Procurement Registry by the close date of July 24, 2026; the buyer point of contact is Jessi Travis at travisj@savannahstate.edu or (912) 358-3330.

Registration and payment management system (non-credit programs and events)

Savannah State University, a public historically Black university in Savannah, Georgia, has issued Request for Proposal #54800-eRFP-001792-2026 seeking a vendor to provide an enterprise academic scheduling and resource management software solution, including implementation, configuration, training, and ongoing support. The contract has a one-year base term with up to four optional renewal years and will be awarded to the single supplier with the highest overall combined technical and cost evaluation score (NAICS 511210). Proposals must be submitted through the Georgia Procurement Registry by the close date of July 24, 2026; the buyer point of contact is Jessi Travis at travisj@savannahstate.edu or (912) 358-3330.

The New York State Department of Corrections and Community Supervision (DOCCS) is seeking proposals for Correction Officer Scheduling Support and a Workforce Management Assessment. The RFP relates to providing services that will support scheduling functions and workforce management analysis for correction officer staff. Proposals were due July 27, 2026, with the RFP issued on July 12, 2026, as documented in the New York State Contract Reporter posting (document 03-6984996).

Provide volunteer enrollment assistance and system navigation to oregon families and individuals applying for health coverage through oha or healthcare.gov.

Cambrian College is soliciting proposals for a Continuing Education Registration System that automates student validation, eligibility and approval workflows, supports credit/non-credit/certificate and post-secondary course logic, and applies differentiated pricing, residency and fee-waiver rules. The required solution must integrate bi-directionally with Ellucian Banner as the system of record, perform automated Banner duplicate checks, and provide a searchable consumer-style course discovery and checkout experience. Eligibility is limited to onshore Canadian organizations; submissions are accepted digitally and the buyer’s Bonfire portal lists the closing date as 2026-07-31 at 14:00 EDT.

North County Transit District (NCTD) is soliciting proposals for a Learning Management System (LMS), specifically seeking Genius/Blackboard or equivalent solutions tailored for transit agencies to support multi-platform training. The LMS must provide administrative tracking, reporting, and compliance features to satisfy regulatory training documentation requirements, and vendors should have experience working with transit agencies. The solicitation was posted on 2026-07-06 and includes a pre-bid meeting and Q&A deadlines, with proposals due 2026-08-10.

This solicitation requests a vendor to provide a comprehensive data management system including a multi-tiered system of supports (MTSS) dashboard, community-school partner integration with closed-loop referral and service tracking, and a public-facing interactive data dashboard. The platform must integrate academic, attendance, behavioral, school climate, and social-emotional learning data, support assignment of teachers and service specialists to student support profiles, and enable intervention/progress monitoring and reporting on frequency/duration/impact of services. Questions are due by July 2, 2026; a pre-bid (pre-proposal) meeting is scheduled for July 16, 2026; and the proposal expiry/closing date is July 22, 2026.

The U.S. Tri‑Mission Vienna (U.S. Department of State) is soliciting proposals for a key management system to accommodate 800–1,000 keys with capability for future expansion. The system must provide restricted access for authorized personnel, operate locally without relying on cloud or an outside network connection, and the price must include delivery, installation, and customer training. Place of performance is Vienna, Austria and the SAM.gov posting lists Zahid Raja as the primary point of contact.

The City of San José is soliciting responses from qualified vendors for an Agenda Management System (Solicitation No. PUR-RFQ2026.06.10046). The solicitation is published on the City’s Biddingo procurement portal, was posted on 2026-07-08, and requires online submission with a question/intent deadline of 2026-07-22. The solicitation closes 2026-08-05 at 12:00 PM PT and includes administrative requirements such as FOB Destination prepaid shipping, exclusion of sales tax from proposals, and applicability of the City’s Local and Small Business Enterprise preference.

The Texas Department of Criminal Justice (TDCJ) is seeking a contractor to provide and support a cloud-based Learning Management System (LMS) to serve as the agency's primary platform for training delivery and training data management. The selected vendor will be responsible for providing personnel, software, training services, licensing, implementation, storage solutions, and necessary materials and supplies. The LMS will primarily serve TDCJ facilities located throughout Texas and must manage training data effectively while providing a user-friendly interface for trainers and trainees.

The city requires a secure, supported, and sustainable solution to manage assets, work orders, inspections, inventory, and related operational data.

New Braunfels Utilities (NBU) is soliciting proposals for Qualified Scheduling Entity (QSE) services to register NBU as a Subordinate QSE and provide scheduling, settlement, CRR account management, ancillary services bidding, and communication with ERCOT. The selected QSE will handle scheduling of energy, capacity and ancillary service trades, manage NBU’s Congestion Revenue Rights account, and perform associated settlement and market-information duties. The contract is expected to be one year with up to four additional one-year renewal terms and proposals are due July 17, 2026 (see submission deadline below).

Bow Valley College is soliciting proposals for an Educational Space Scheduling Solution to modernize planning, scheduling, and management of instructional and non-instructional spaces. The college seeks experienced suppliers and implementation partners for a three-year contract with an optional two-year renewal and an estimated contract start date of November 30, 2026. Questions are due July 24, 2026 and proposals must be submitted electronically to purchasing@bowvalleycollege.ca by August 7, 2026 at 14:00 MST.

Enhance the overall user experience for residents registering for programs and facilities, while simultaneously streamlining administrative tasks, improving data accuracy, and ensuring financial transparency for department staff.

The City of North Vancouver ('CNV') is issuing this Request for Proposal (RFP) to procure an experienced System Implementation partner and a modern Software Solution that supports CNV's Information Technology Service Management (ITSM) operations. CNV is seeking a SaaS-based ITSM solution to replace its existing Cherwell platform and establish ITIL-aligned service management capabilities for its Information Technology Department, with potential future expansion to other internal shared-service areas. The opportunity is posted as Solicitation BC231336 on BC Bid (the BC Government procurement portal) and mirrored on the federal CanadaBuys aggregator.