Meeting Management Software RFPs, Pre-RFP Signals and Bid Opportunities
See emerging pre-RFP opportunities from public-sector buyers this week based on contract renewal timing, meetings and job changes, and paired with verified contact info.
This document is an Order Form from Salesforce, Inc. for Marketing Cloud and related services provided to the University of Maryland, Baltimore County - Undergrad Admissions. The contract is effective from September 1, 2026, to August 31, 2027, with a total value of USD 183,821.29. Services include Marketing Cloud Engagement, SMS/MMS, Additional Business Units, Contacts, SSL Certificates, Advertising Professional, and a Premier Success Plan. The agreement references an existing Master Services Agreement and details product-specific terms and usage.
This Order Form from Salesforce, Inc. outlines a subscription for 'Service Cloud - Unlimited Edition' and 'Customer Community - Unlimited Edition - Logins' to the University of Maryland, Baltimore County. The contract is effective from August 16, 2026, to August 15, 2027, with a total value of USD 11,040.00. It references an existing Master Services Agreement dated 2020-11-11 and mentions previous contract number 04366012 in the context of renewals.
This Salesforce Order Form, valid through July 31, 2026, details the purchase of Tableau software services (Explorer, Creator, Viewer) by the University of Maryland, Baltimore County. The contract begins on August 2, 2026, and ends on August 1, 2027, with an annual billing frequency and Net 30 payment terms. The total cost for the services is USD 61,020.00, excluding taxes. The document references an existing Master Service Agreement and supplemental terms for educational institutions, and notes the customer's tax-exempt status. It also mentions a related contract number '120-2027-2114' to be referenced in invoices, and replaces previous…
- Parks-related discussion raised Open Meetings Act concerns about agendas not being posted since September 18, 2025.
- Council comments described insufficient committee minutes and difficulty knowing meeting times, chairs, and actions.
- Consent agenda approved June 8, 2026 regular meeting minutes by a recorded council vote.
This document represents a Purchase Order (P0014585) and Order Form (Q-11687110) between College of the Mainland and Salesforce, Inc. for the renewal of Tableau Creator and Viewer Licenses. The contract is effective from June 20, 2026, to June 19, 2027, for a total amount of $18,900.00.
This document comprises an Order Form (Q-11572251) and two invoices from Salesforce, Inc. to Southeast Community College. The Order Form details a subscription for Marketing Cloud Engagement and Additional Contacts for USD 8,997.60, with service dates from 2026-06-18 to 2027-06-17, and is corroborated by Invoice 38174459. This Order Form also indicates an early renewal, replacing a previous contract (Contract Number 02547834) detailed in Invoice 34087101 for USD 7,500.00, covering services from 2025-06-18 to 2026-06-17.
This document is an Order Form from Salesforce, Inc. for Marketing Cloud and related services provided to the University of Maryland, Baltimore County - Undergrad Admissions. The contract is effective from September 1, 2026, to August 31, 2027, with a total value of USD 183,821.29. Services include Marketing Cloud Engagement, SMS/MMS, Additional Business Units, Contacts, SSL Certificates, Advertising Professional, and a Premier Success Plan. The agreement references an existing Master Services Agreement and details product-specific terms and usage.
How to use pre-RFP signals
1. Shape the requirement
When you see a budget allocation or strategic plan mention, the agency is just beginning to define their need. Engage now to help write the specs before the RFP goes public.
2. Time your outreach
Don't cold call into the void. Use contract expiration signals to reach out to buyers exactly when they are unhappy with their incumbent or preparing to renew.
3. Arm your SDRs
Replace generic "checking in" emails with hyper-specific context. Reach out referencing their exact meeting minutes, named decision-makers, and approved budget line items.
FAQs
What is a pre-RFP signal for meeting management software?
A pre-RFP signal is a public-record indicator that a buyer is moving toward a meeting management software purchase before they've issued an RFP. Starbridge tracks six categories: meeting mentions, budget allocations, contract expirations, grant awards, leadership changes, and strategic plans.
How early does Starbridge detect meeting management software demand?
Six to eighteen months before a formal RFP, on average. The earliest signals are usually board meeting mentions or budget line items.
What sources does Starbridge monitor?
Contract ExpiringPre-RFPDetected: Aug 16
Key Contacts · Verified by Starbridge
Tiffany E Shorter
Academic Affairs Manager
Ed Devine
Admissions Coordinator
Contract ExpiringPre-RFPDetected: Aug 2
Key Contacts · Verified by Starbridge
Tiffany E Shorter
Academic Affairs Manager
Ed Devine
Admissions Coordinator
Meeting Mention
Pre-RFP
Detected: Jul 14
Key Contacts · Verified by Starbridge
Cesalie Caldwell
Building Department Coordinator
Tim Cromie
Chief of Police
Contract Expiring
Pre-RFP
Detected: Jun 20
Key Contacts · Verified by Starbridge
Jenn Denison
Administrative Officer
Michael Bell
Assistant Professor, Criminal Justice
Contract ExpiringPre-RFPDetected: Jun 18
Key Contacts · Verified by Starbridge
Jill Sand
Admin Dean, Health Sciences
Katherine Kreikemeier
Administrative Director Admissions & Career Services
Unlock the full why-now insight
Contract ExpiringPre-RFPDetected: Apr 26
Key Contacts · Verified by Starbridge
Tiffany E Shorter
Academic Affairs Manager
Ed Devine
Admissions Coordinator
Meeting MentionPre-RFPDetected: Aug 17
Key Contacts · Verified by Starbridge
Tammy Marciel
Administrative Assistant to the City Council
Quinn Jaquins
Assistant City Clerk, Local Conflict of Interest Administrator
This Order Form from Salesforce, Inc. outlines a subscription for 'Service Cloud - Unlimited Edition' and 'Customer Community - Unlimited Edition - Logins' to the University of Maryland, Baltimore County. The contract is effective from August 16, 2026, to August 15, 2027, with a total value of USD 11,040.00. It references an existing Master Services Agreement dated 2020-11-11 and mentions previous contract number 04366012 in the context of renewals.
- Parks-related discussion raised Open Meetings Act concerns about agendas not being posted since September 18, 2025.
- Council comments described insufficient committee minutes and difficulty knowing meeting times, chairs, and actions.
- Consent agenda approved June 8, 2026 regular meeting minutes by a recorded council vote.
This document represents a Purchase Order (P0014585) and Order Form (Q-11687110) between College of the Mainland and Salesforce, Inc. for the renewal of Tableau Creator and Viewer Licenses. The contract is effective from June 20, 2026, to June 19, 2027, for a total amount of $18,900.00.
This document comprises an Order Form (Q-11572251) and two invoices from Salesforce, Inc. to Southeast Community College. The Order Form details a subscription for Marketing Cloud Engagement and Additional Contacts for USD 8,997.60, with service dates from 2026-06-18 to 2027-06-17, and is corroborated by Invoice 38174459. This Order Form also indicates an early renewal, replacing a previous contract (Contract Number 02547834) detailed in Invoice 34087101 for USD 7,500.00, covering services from 2025-06-18 to 2026-06-17.
Public meeting minutes, board agendas, budget documents, contract expiration data, grant awards, public job postings, and leadership announcements across all 50 states.
Do I have to talk to sales to get the meeting management software report?
No. Enter your work email and the report is sent within minutes. A demo is optional.
What's in the free meeting management software report?
Ranked buyers with active meeting management software demand in your scope, open RFPs closing soon, expiring contracts with incumbent names, and verified buyer contacts.
How accurate are Starbridge's buyer contacts?
Validated against a 14,000-email test, Starbridge runs a 2% bounce rate. Comparable tools self-report 15 to 25%.
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