What products and services does the City of Waukesha procure?

The City of Waukesha Department of Public Works—Engineering Division commonly procures public‑works construction and infrastructure services, including streets, utilities, parks, and related engineering projects; consult Project Bidding pages for typical project categories and active bid notices.

What procurement requirements does the City of Waukesha publish for vendors?

The City of Waukesha requires vendors to access plans and submit bids via Quest CDN; individual solicitation documents hosted on Quest specify required insurance, bonding, licensing and submittal forms, so vendors must review each posted solicitation for compliance requirements.

How does the City of Waukesha approve procurement contracts and awards?

Project and developer‑agreement items are reviewed by the Board of Public Works and receive final action by the Common Council under City of Waukesha council rules and meeting procedures; vendors can track reviews and approvals on Legistar agendas and the Common Council rules document.

Where can vendors find procurement policies and standard terms for the City of Waukesha?

The Waukesha Municipal Code (Municode) and the City of Waukesha’s procurement/RFI‑RFP references on the City website are the authoritative public locations for procurement rules, standard terms, and RFI/RFP guidance; consult Municode and city procurement pages for ordinance language.

City of Waukesha

Track open bid opportunities, contracts, public meetings, and key contacts for City of Waukesha.

Buyer type:: City
Location:: Waukesha, WI
Country:: US

City of Waukesha RFPs

Active opportunities open for bidding

Polymer - City of Waukesha RFP
Posted
Oct 23, 2026
Closes
Nov 6, 2026
Supplying polymer to the Clean Water Plant (CWP) during 2027, for use in centrifuge sludge dewatering operations. Because of the extensive research and testing involved in approving a polymer, only polymers that have been tested and pre-approved by our facility are acceptable for quoting at this time.
Phosphorus Removal Chemical: Ferric Chloride or Ferric Sulfate Alternative RFP
Posted
Oct 23, 2026
Closes
Nov 6, 2026
Supplying Liquid Ferric Chloride, Water Treatment Grade for its use in its phosphorus removal operations to the Waukesha Clean Water Plant during 2027. Polyaluminum Chloride is being bid as an alternative chemical to Ferric Chloride. Ferric Sulfate is also being bid as an alternative chemical to Ferric Chloride. Choice of chemical will be at the sole discretion of the City.
City of Waukesha Request for Proposal: Meeting Management Solutions
Posted
-
Closes
Dec 11, 2026
The City of Waukesha is procuring meeting management solutions.

Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
184097
Employee FTE
Full-time equivalent employees.
556.1
Population
Population size to gauge opportunity scale.
70,872
Procurement Difficulty Score
How easy their procurement process is to navigate. Lower is better.
55 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
Higher is better Unlock
Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
Higher is better Unlock
Latest Budget Year
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Operating Budget
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How to Sell to City of Waukesha

Procurement guidance and navigation tips.

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These purchasing programs appear in City of Waukesha's records. Starbridge can help check which contracts cover your product.

Sourcewell

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Procurement Difficulty Score
Lower scores indicate easier procurement. Created by Starbridge.
55 / 100
EasyLower is betterHard
Quick Decision Flow
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- Sole Source: Deprioritize—rarely approved. Pivot to coops immediately.
- Coops: Frequently procures through Sourcewell and OMNIA Partners; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Sole Source
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- City of Waukesha, WI shows a strong aversion to sole source awards; use above any threshold is rare to non-existent. Expect high justification friction and low approval likelihood. Practical move: pivot to a cooperative contract instead of pursuing sole source.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- City of Waukesha actively uses cooperative purchasing (notably Sourcewell and OMNIA Partners).
- Reach out to your Starbridge contact to get onboarded through the Starbridge reseller & contract-vehicle platform.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.

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Early Buyer Signals

Board meetings and strategic plans from City of Waukesha

City of Waukesha Parks, Recreation and Forestry Board Meeting Minutes
Date: Aug 31, 2026Type: Meeting mention
The Board reviewed and approved the recommendation to the Finance Committee regarding the proposed 2027-2031 Executive Community Investment Program (CIP) budget for the Parks, Recreation and Forestry Department.
Waukesha Water Commission Meeting Minutes
Date: Sep 17, 2026Type: Meeting mention
The board held closed sessions to discuss cybersecurity strategies for the utility's I.T. infrastructure and to evaluate the performance and employment of the General Manager. Key agenda items included the approval of payments from the General and Improvement Funds, a review of the 2027 Capital Improvement Plan, and the presentation of information regarding the new operations center, utility performance, and financial reports. Additionally, the commission approved the re-appointment of the Senior Manager to serve as the acting General Manager.
City Council of the City of Waukesha Meeting Minutes
Date: Oct 6, 2026Type: Meeting mention
The council meeting covered several key items, including approval of a certified survey map for a residential development and final site plans for a manufacturing facility project. Financial matters discussed included the EMS balance billing policy and a resolution setting 2027 fees for residential garbage and recycling services. Other actions involved approving a contract for the use of the police range facility by outside agencies and authorizing an application for a Wisconsin Economic Development Corporation small business development grant. Additionally, the council approved a liquor license extension and bartender applications, and conducted a closed session regarding the sale of city-owned property.

Key Contacts

Public-sector contacts connected to City of Waukesha.

Kailey AndersonAssistant Director of Human Resources

*******@************

+1 (***) ***-****

Anthony W. BrownCity Administrator

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Frequently asked questions

Who manages procurement and purchasing for the City of Waukesha?

The City of Waukesha Department of Public Works — Engineering Division manages bidding for infrastructure projects; the Board of Public Works reviews project items and the Common Council takes final action on ordinances and contract approvals. See DPW project pages and council rules for governance and agendas.

Where does the City of Waukesha post bids and RFPs?

The City of Waukesha posts Public Works bid and RFP notices on its Current Official Notices and Project Bidding Information pages and distributes plans/specifications and digital bid submission via Quest CDN; vendors should monitor those city pages and register on Quest to access solicitations.

How do vendors complete vendor registration with the City of Waukesha?

Vendors register on Quest CDN to access City of Waukesha plans/specifications and submit digital bids for Public Works solicitations; the City’s Current Official Notices page links to and instructs bidders to register for Quest’s electronic system.

City of Waukesha

City of Waukesha RFPs

Polymer - City of Waukesha RFP

Phosphorus Removal Chemical: Ferric Chloride or Ferric Sulfate Alternative RFP

City of Waukesha Request for Proposal: Meeting Management Solutions

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Early Buyer Signals

City of Waukesha Parks, Recreation and Forestry Board Meeting Minutes

Waukesha Water Commission Meeting Minutes

City Council of the City of Waukesha Meeting Minutes

Key Contacts

Frequently asked questions

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City of Waukesha RFPs

Polymer - City of Waukesha RFP

Phosphorus Removal Chemical: Ferric Chloride or Ferric Sulfate Alternative RFP

City of Waukesha Request for Proposal: Meeting Management Solutions

Buyer Attributes

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How to Sell to City of Waukesha

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Early Buyer Signals

City of Waukesha Parks, Recreation and Forestry Board Meeting Minutes

Waukesha Water Commission Meeting Minutes

City Council of the City of Waukesha Meeting Minutes

Key Contacts

Frequently asked questions

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City of Waukesha

City of Waukesha RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Waukesha

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Early Buyer Signals

City of Waukesha Parks, Recreation and Forestry Board Meeting Minutes

Waukesha Water Commission Meeting Minutes

City Council of the City of Waukesha Meeting Minutes

Key Contacts

Frequently asked questions

Get your 10 highest-intent accounts

City of Waukesha RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Waukesha

Find a faster way to sell to City of Waukesha

Early Buyer Signals

City of Waukesha Parks, Recreation and Forestry Board Meeting Minutes

Waukesha Water Commission Meeting Minutes

City Council of the City of Waukesha Meeting Minutes

Key Contacts

Frequently asked questions

Know what buyers discuss before RFPs drop

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