Does City of Madison use cooperative purchasing or piggyback contracts?

The City of Madison uses available state, university, federal, and national cooperative contracts and may piggyback on existing agreements at its discretion; vendors should confirm cooperative-use eligibility in each solicitation or by contacting Purchasing Services.

What procurement requirements does City of Madison publish for vendors?

City of Madison requires most contracts, permits, licenses, and leases to carry insurance and publishes Standard Terms & Conditions; public-works bidders must pre-qualify. Vendors must review each solicitation for exact insurance, bonding, licensing, and solicitation-specific compliance requirements.

How does City of Madison approve procurement contracts and awards?

Purchasing Services in the City of Madison Finance Department manages solicitations; the City uses Requests for Proposals and evaluation panels to review proposals and make award recommendations. Specific approval steps or signature thresholds are described in individual solicitations or Purchasing guidance.

Where can vendors find procurement policies and standard terms for City of Madison?

City of Madison Purchasing Services publishes procurement policies and the City's Standard Terms & Conditions on the Finance Purchasing and Vendor Resources pages; the STC PDF is linked there for vendor review before bidding.

What supplier diversity or local vendor preference programs does City of Madison use?

The City of Madison Civil Rights Contract Compliance office administers Targeted Business Enterprise programs, including Minority Business Enterprises (MBE), Women Business Enterprises (WBE), and Disadvantaged Business Enterprises (DBE); certification and program details are on the City's Contract Compliance Targeted Business Enterprise Programs page.

City of Madison

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Buyer type:: City
Location:: Madison, WI
Country:: US

City of Madison RFPs

Active opportunities open for bidding

Capital City Path Phases 5 and 6 Tree Removal
Posted
Aug 27, 2026
Closes
Sep 10, 2026
Work under this contract shall include, but is not limited to, cutting down and leaving trees.
9818 - Cypress Spray Park Redevelopment RFP
Posted
-
Closes
Sep 10, 2026
The City of Madison Engineering is soliciting bids under 9818 - Cypress Spray Park Redevelopment for a construction contract, not a grant program. The work consists of installing a splash pad and playground at Cypress Spray Park, 902 Magnolia Ln., with bidders required to inspect the site and coordinate with existing utilities. The solicitation is open as of 2026-08-21, has an estimated project cost of $1.0 million funded through Munis #13508, and closes on September 10, 2026, at 7:00 PM UTC.
RFB-15066-0-2026/TLJ - Normal Hall Wood Floor Removal
Posted
Aug 21, 2026
Closes
Sep 10, 2026
Normal Hall wood floor removal.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
209777
Employee FTE
Full-time equivalent employees.
3,745
Population
Population size to gauge opportunity scale.
286,233
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
48 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Madison

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
48 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than $50,000, use sole source.
- Coops: Frequently procures through Sourcewell and BuyBoard; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- Entity: City of Madison, WI
- When to use: Position your product as proprietary technology, specialized consulting, or unique equipment essential for continuity of service to align with city justification patterns.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- City of Madison actively uses cooperative purchasing, and you can gain access to the recommended path through the Starbridge reseller & contract-vehicle platform by reaching out to your Starbridge contact.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Early Buyer Signals

Board meetings and strategic plans from City of Madison

Madison Food Policy Council Meeting Minutes
Date: Aug 19, 2026Type: Meeting mention
The Council discussed updates regarding regional food system planning, the ongoing urban agriculture policy development, and the Double Dollars Program. School district representatives highlighted challenges families are facing regarding hunger and the need for updated income verification forms for meal programs. Staff reports provided updates on the opening of the Madison Public Market, the FoodShed Partnership, and public health monitoring regarding foodborne illnesses and regional measles cases. Announcements included upcoming community events such as the Farm to School Aid Festival and a Harvest Celebration fundraiser.
Board Of Review Meeting Minutes
Date: Aug 12, 2026Type: Meeting mention
The Board of Review convened to deliberate on objections to the 2026 Board of Assessor values. Key activities included the review and subsequent sustaining of property assessment values for four specific parcels located at 2332 Trevor Way, 9720 Tawny Acorn Dr, 1101 Painted Post Dr, and 1014 Hillside Ave.
City of Madison Board of Review Meeting Minutes

Key Contacts

Public-sector contacts connected to City of Madison.

Lisa LaschingerActing Parks Superintendent

*******@************

+1 (***) ***-****

Brent SloatAdministrative Services Manager

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Frequently asked questions

Who manages procurement and purchasing for City of Madison?

Purchasing Services within the City of Madison Finance Department manages procurement and purchasing for the City of Madison. The Finance Purchasing page lists office responsibilities, contacts, and vendor resources to support solicitations, contracts, and procurement inquiries.

Where does City of Madison post bids and RFPs?

The City of Madison posts bids and RFPs on its Finance Purchasing 'Bid Opportunities & Competition' page, the City Public Works bidding page, and through vendor portals such as BidExpress. Vendors should monitor those pages and register on portal sites to receive solicitation notices.

How do vendors complete vendor registration with City of Madison?

Vendors register with the City of Madison via the Finance Purchasing Vendor Resources and 'Register Your Business' / Vendor Access pages; instructions include contacting vendorsupport@cityofmadison.com and providing a Federal ID to set up accounts and local business listings.

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City of Madison

City of Madison RFPs

Buyer Attributes

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How to Sell to City of Madison

Early Buyer Signals

Madison Food Policy Council Meeting Minutes

Board Of Review Meeting Minutes

City of Madison Board of Review Meeting Minutes

Key Contacts

Frequently asked questions

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City of Madison RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Madison

Early Buyer Signals

Madison Food Policy Council Meeting Minutes

Board Of Review Meeting Minutes

City of Madison Board of Review Meeting Minutes

Key Contacts

Frequently asked questions

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