Event Management RFPs

The Massachusetts Emergency Management Agency (MEMA) is soliciting vendors to provide event and emergency field catering services, temporary tent rentals (including temperature control, flooring, lighting, dividers, and barriers), and temporary sanitation rentals and services (portable toilets, sinks, shower trailers, and hand-wash/sanitization stations). These services must be available on short notice, potentially 24/7 for extended periods, and scalable to serve roughly 10 to 500 individuals per event.

The U.S. Embassy Rome (Department of State) issued a presolicitation for Event Professional Decoration Services covering the design, provision, and installation of decorations for an outdoor summer event. The solicitation is not yet posted as a solicitation document on SAM.gov; the Government may award based on initial offers without discussion and plans a pre-quotation conference and site visit. The opportunity was posted as a presolicitation on 2026-03-20 and is set to become inactive on 2027-03-20.

The Department of Defense issued Solicitation W50S7126QA002 for services at the Iowa Events Center in Des Moines, IA to furnish and deliver services as specified in the Performance Work Statement. The place of performance is 3100 McKinley Ave, Des Moines, IA, with a period of performance from August 1, 2026 to July 31, 2027 and options for two additional one-year periods. The procurement is NAICS 541850 / PSC R701, estimated at roughly $50,000–$250,000, and proposals are due July 24, 2026 at 2:00 p.m. EDT (see official posting).

The State of South Carolina is soliciting bids for event rental equipment and supplies for the Governor's School for Science and Math. The contract is for two years with an option to renew and requires bidders to provide pricing (including a maximum percentage discount) for items such as tents, tables, chairs, and dinnerware.

The Division of Marine Fisheries is seeking a vendor to provide event and meeting space rentals for stakeholder meetings, public hearings, and public body meetings throughout Massachusetts. The contract is for four years with an option to renew and requires meeting rooms with audio-visual support for 25–200 people and environmentally preferable products.

INL Industry Days Event.

Georgetown Independent School District is soliciting proposals for Special Event & DJ Services to provide event and DJ services in accordance with the solicitation's instructions, terms, and conditions. The solicitation was issued on 2025-04-02 and the close date is 2030-04-01; the buyer prefers electronic submissions via its eBid/IonWave system.

Event Space Scheduling System

The Pennsylvania Department of General Services issued an Invitation to Qualify (ITQ) for statewide conference and event planning services to support Commonwealth agencies and eligible public procurement units. Contractors that qualify will be eligible to receive Request for Quotes and task orders under the solicitation, which lists a close/submission deadline of January 31, 2028.

The California Department of General Services (DGS), via the state's Cal eProcure portal, is soliciting bids for Event and Program Rental Services to support state events and programs. The award will be a leveraged procurement agreement (LPA) covering a multi-year term, with annual renewal pricing adjusted by the percentage change in the Consumer Price Index (CPI) for All Urban Consumers in the San Francisco-Oakland-San Jose, CA area. The bidding window opens immediately after issuance on July 15, 2026, with vendor responses due by July 28, 2026.

The City of Philadelphia (department: Citizens Police Oversight Commission, CPOC) is soliciting vendors to supply outreach/event items for CPOC-organized events. This is a micro-purchase informal bid that will be awarded as a whole or by line item to the lowest responsive and responsible bidder; sellers must quote all items to be eligible. The contact listed is Daniel Guy (daniel.guy@phila.gov, (215) 685-0891) and the bid opening is scheduled for July 20, 2026.

Project management/ construction management services.

The city requires a secure, supported, and sustainable solution to manage assets, work orders, inspections, inventory, and related operational data.

The State of Utah is seeking a Talent Management Suite to support applicant tracking, onboarding, and performance management functions. The solicitation was issued on July 15, 2026, with responses due by August 5, 2026. The procurement is being conducted through Utah's public procurement system to identify a qualified vendor to deliver an integrated talent management solution.

Seeks submittals from qualified professional service firms for as-needed electrical engineering services.

The City of Detroit issued an RFQ titled "DSS #9 - ENGINEERING, CONSTRUCTION MANAGEMENT, AND PROGRAM MANAGEMENT SERVICES" seeking qualified firms to provide engineering, construction management, and program management services. All proposals must be submitted through the City of Detroit Oracle Supplier Portal; the opportunity opened on 2024-12-13 and closes on 2029-12-31.

This is a Request for Information (RFI) issued by the City of Saskatoon to gather information from the marketplace regarding SAP SuccessFactors Performance & Goals Management (PMGM). The City is seeking high-level information from vendors, including consulting firms and implementation partners, about their experience with performance management and job architecture frameworks (competency, skills, and goal frameworks) and SAP SuccessFactors PMGM. The responses will help the City of Saskatoon understand available approaches, capabilities, and key considerations for a potential future initiative.

Request for proposals from nonprofit organizations seeking event sponsorships from CenCal Health for events aligning with CenCal Health's mission and focus areas.

Fort Bend County's Parks & Recreation Department issued construction solicitation B26-047, titled 'Construction of Fort Bend Event Center,' to build a new ~16,497-square-foot event center at 5875 Sienna Springs Way in Missouri City, Texas. The project has an estimated $9.5 million construction cost and is funded through Fort Bend County's bond program. Sealed bids are due via Fort Bend County's Bonfire e-procurement portal by 2:00 PM CDT on July 21, 2026.

Convert interview into a Premium Space; Convert Locker rooms 36 and 34 into Post-Game Interview Room; Create Premium Parking along side sidewalk.