Event Management RFPs

The Naval Surface Warfare Center, Dahlgren Division (NSWCDD) intends to establish a Blanket Purchase Agreement (BPA) for event support and venue rental services. Interested companies must submit documentation including a Request for Quotations and Statement of Work to the designated point of contact. The performance of these services will take place in Dahlgren, Virginia, with a final submission deadline in June 2026.

Provide special event rental services on an as-needed basis.

The contractor shall provide one (1) entrance area to accommodate a registration (8-foot covered/skirted) table with 2 chairs; The Contractor shall provide two (2-4) rooms for smaller break-out meetings or working area; The Contractor shall provide a display area with up to twenty-four (24) covered/skirted 8-foot tables; The Contractor shall have capability to support audio visual; The Contractor shall have adequate parking for attendees. See attached file.

The Pennsylvania Department of General Services issued an Invitation to Qualify (ITQ) for statewide conference and event planning services to support Commonwealth agencies and eligible public procurement units. Contractors that qualify will be eligible to receive Request for Quotes and task orders under the solicitation, which lists a close/submission deadline of January 31, 2028.

Georgetown Independent School District is soliciting proposals for Special Event & DJ Services to provide event and DJ services in accordance with the solicitation's instructions, terms, and conditions. The solicitation was issued on 2025-04-02 and the close date is 2030-04-01; the buyer prefers electronic submissions via its eBid/IonWave system.

The Division of Marine Fisheries is seeking a vendor to provide event and meeting space rentals for stakeholder meetings, public hearings, and public body meetings throughout Massachusetts. The contract is for four years with an option to renew and requires meeting rooms with audio-visual support for 25–200 people and environmentally preferable products.

Provide various rentals and services for events- such as photo booths, DJs, Inflatables. This contract is for campuses and departments to purchase on an as-needed basis.

The State of South Carolina is soliciting bids for event rental equipment and supplies for the Governor's School for Science and Math. The contract is for two years with an option to renew and requires bidders to provide pricing (including a maximum percentage discount) for items such as tents, tables, chairs, and dinnerware.

The Plano Independent School District issued RFP 2023-033-S5 to add supplemental vendors for event-related supplies and services including decorations, DJs, event security staffing, event planning, rentals (tables/chairs/tents), photo booths, and sound/lighting. The RFP is intended for purchase or rental and may be used with local, state, federal, and grant-funded programs; estimated annual expenditure is approximately $250,000 with potential for 25% overrun. The contract term is one year with up to four one-year extensions, and vendors are encouraged to submit proposals to be placed on Plano ISD's approved vendor list.

Event Space Scheduling System

INL Industry Days Event.

The City of Coral Gables issued an Invitation for Bid (IFB) titled “Event Staffing and Cleaning Services” to provide professional event staffing and cleaning at the Coral Gables Golf & Country Club for City-hosted and private events. The solicitation opens on May 1, 2026, and bids are due by June 1, 2026, at 6:00 PM ET. The selected vendor will be responsible for delivering reliable personnel to support various events scheduled throughout the year.

Procurement of a Special Event Permit for organized events on City of Moses Lake property.

The Massachusetts Emergency Management Agency (MEMA) is soliciting vendors to provide event and emergency field catering services, temporary tent rentals (including temperature control, flooring, lighting, dividers, and barriers), and temporary sanitation rentals and services (portable toilets, sinks, shower trailers, and hand-wash/sanitization stations). These services must be available on short notice, potentially 24/7 for extended periods, and scalable to serve roughly 10 to 500 individuals per event.

The Division of Marine Fisheries holds stakeholder meetings, public hearings, and public body meetings throughout Massachusetts, and also hosts public hearings of the Atlantic States Marine Fisheries Commission. This requires the occasional use of large meeting rooms in discrete locations, as such rooms may not be available at state facilities.

The Department of Energy (Idaho National Laboratory) issued a Sources Sought notice for an in-person INL Industry Days event to be held November 11–12, 2026, in Idaho Falls, ID. The event will feature guided lab tours, leadership presentations, and an exhibitor hall to engage with industry partners. This market research notice is active with a response deadline of November 10, 2026.

The U.S. Embassy Rome (Department of State) issued a presolicitation for Event Professional Decoration Services covering the design, provision, and installation of decorations for an outdoor summer event. The solicitation is not yet posted as a solicitation document on SAM.gov; the Government may award based on initial offers without discussion and plans a pre-quotation conference and site visit. The opportunity was posted as a presolicitation on 2026-03-20 and is set to become inactive on 2027-03-20.

The U.S. Embassy in Nassau is seeking media services to support its annual American Independence Day event scheduled for June 26, 2026. Required services include photography, videography, livestreaming, social media content creation, and live event displays. Proposals must be submitted by June 4, 2026, and must adhere to specific Department of State branding and quality standards.

Project management/ construction management services.

The City of Detroit issued an RFQ titled "DSS #9 - ENGINEERING, CONSTRUCTION MANAGEMENT, AND PROGRAM MANAGEMENT SERVICES" seeking qualified firms to provide engineering, construction management, and program management services. All proposals must be submitted through the City of Detroit Oracle Supplier Portal; the opportunity opened on 2024-12-13 and closes on 2029-12-31.