Event Management RFPs

Procure and implement a comprehensive, enterprise-grade guest, venue, and commerce management platform (the "platform") to serve as the central technology foundation for guest identity, transactions, entitlements, and operational coordination across all olympic authority-managed venues, programs, and events.

Ector County is soliciting proposals for MARKETING, VENUE DEVELOPMENT, EVENT RECRUITMENT, AND BRAND COORDINATION SERVICES to support the Ector County Coliseum & Exhibition Center (Project ID 2026-RFP-124). The county expects a one-year contract (with options to renew) and requires sealed or electronic proposals by August 20, 2026, with a non-mandatory pre-proposal meeting on July 29, 2026. Proposers must provide detailed narratives, references, pricing, and required forms/certifications; the county will evaluate best value based on experience, qualifications, and the stated evaluation criteria.

To obtain information from and enter into a contract with a qualified firm to provide comprehensive management and operations services cwi anticipates that the facility manager may be incentivized, through the commission or fee structure, to make voluntary capital or operational improvements that enhance the performance of the ford idaho center. Such investments, if made, shall be at the facility manager s sole discretion and financial risk, and shall not create a partnership, joint venture, or shared risk arrangement with cwi.

Ector County is soliciting proposals for MARKETING, VENUE DEVELOPMENT, EVENT RECRUITMENT, AND BRAND COORDINATION SERVICES to support the Ector County Coliseum & Exhibition Center (Project ID 2026-RFP-124). The county expects a one-year contract (with options to renew) and requires sealed or electronic proposals by August 20, 2026, with a non-mandatory pre-proposal meeting on July 29, 2026. Proposers must provide detailed narratives, references, pricing, and required forms/certifications; the county will evaluate best value based on experience, qualifications, and the stated evaluation criteria.

The Henry B. Gonzalez Convention Center (HBGCC), a facility of the City of San Antonio, is soliciting proposals from qualified contractors to provide Event Staffing and Management Services for events held at the convention center. The contractor will be responsible for supplying personnel to serve as parking lot attendants, badge and bag checkers, handheld metal detecting operators, ticket scanners, ushers, elevator operators, wayfinding/greeters, and event safety control staff, with staffing levels determined by venue requirements, ticket sales, security considerations, attendance, and customer needs. Proposals must be submitted through the City's SAePS portal, and the estimated contract value is approximately $815,000, with responses due by 11:00 AM on July 31, 2026.

The Henry B. Gonzalez Convention Center (HBGCC), a facility of the City of San Antonio, is soliciting proposals from qualified contractors to provide Event Staffing and Management Services for events held at the convention center. The contractor will be responsible for supplying personnel to serve as parking lot attendants, badge and bag checkers, handheld metal detecting operators, ticket scanners, ushers, elevator operators, wayfinding/greeters, and event safety control staff, with staffing levels determined by venue requirements, ticket sales, security considerations, attendance, and customer needs. Proposals must be submitted through the City's SAePS portal, and the estimated contract value is approximately $815,000, with responses due by 11:00 AM on July 31, 2026.

The California Department of Parks and Recreation (California State Parks) is seeking a qualified contractor to provide Seasonal Event Planning and Management Services for units of the California State Park System. Services include event conceptualization, event design, vendor and entertainment coordination, marketing support and outreach, event setup/teardown, and on-site management for holiday-themed events (such as Halloween, Christmas, and similar holiday or cultural celebrations) as well as large-scale public events. The contract term is anticipated to begin on the date of contract execution and continue through June 30, 2027, with the option to renew for two additional one-year terms.

The City of Palmdale is soliciting proposals for Seasonal Event Planning and Management Services to plan, staff, and operate a series of community-focused events (e.g., pumpkin patches, Christmas tree lots, Easter celebrations, food-truck festivals, and farmers markets). The contract is a firm-fixed-price one-year term with two optional one-year extensions and requires the vendor to provide concept development, vendor coordination, site setup and breakdown, staffing, operations, safety, permits, temporary infrastructure, and compliance with applicable California labor and environmental requirements. Proposal submission is electronic through the City’s PlanetBids vendor portal and the buyer contact listed is Elizabeth Johnson.

The City of Palmdale is soliciting proposals for Seasonal Event Planning and Management Services to plan, staff, and operate a series of community-focused events (e.g., pumpkin patches, Christmas tree lots, Easter celebrations, food-truck festivals, and farmers markets). The contract is a firm-fixed-price one-year term with two optional one-year extensions and requires the vendor to provide concept development, vendor coordination, site setup and breakdown, staffing, operations, safety, permits, temporary infrastructure, and compliance with applicable California labor and environmental requirements. Proposal submission is electronic through the City’s PlanetBids vendor portal and the buyer contact listed is Elizabeth Johnson.

The City of Pasadena, California (Project ID 2026-Informal-0392) is soliciting proposals from qualified consultants to plan, manage, and deliver the Walktober 2026 community walking events in October 2026. Walktober is an annual international promotion to encourage walking, featuring guided walks, tours, and community events throughout the month. The solicitation is open with submissions due by July 23, 2026, on the City's eProcurement portal.

The Department of Defense Education Activity (DODEA) issued a Sources Sought / Request for Information notice (Notice ID HE125426QESPORTS) to conduct market research for vendors capable of providing comprehensive Esports Program Management and Event Support Services for the DoDEA Pacific Region schools across the Indo-Pacific. The scope covers annual esports program planning, league administration, competition scheduling, tournament and match operations, live broadcasting, esports coaching, technical advisory, platform support, digital citizenship training, collegiate recruiting support, and championship event support (virtual and in-person, including travel to Japan) with an anticipated contract start date of October 1, 2026. Interested vendors must submit a Statement of Interest, a 5-page Capability Statement with UEI and CAGE code, a non-binding ROM cost estimate, and responses to ten specific questions to Mileska.Rodriguez@dodea.edu by 12:00 PM JST on July 22, 2026.

A Texas state government authority is seeking a third-party vendor to provide comprehensive event planning and conference management services, including conference logistics support, venue/hotel/catering/AV coordination, registration management, speaker/agenda coordination, sponsor/exhibitor coordination, budget tracking, and on-site event management. The work supports large research conferences, academic meetings, healthcare and medical conferences, scientific symposia, professional education programs, stakeholder meetings, and other institutional events. A pre-submittal conference will be held on July 23, 2026, questions must be submitted by August 4, 2026, and the contract term will be two years with performance restricted to onshore (USA) organizations.

The City of Pasadena, California (Project ID 2026-Informal-0392) is soliciting proposals from qualified consultants to plan, manage, and deliver the Walktober 2026 community walking events in October 2026. Walktober is an annual international promotion to encourage walking, featuring guided walks, tours, and community events throughout the month. The solicitation is open with submissions due by July 23, 2026, on the City's eProcurement portal.

The U.S. Embassy Jakarta, acting on behalf of the U.S. Department of State and the Department of Justice's International Criminal Investigative Training Assistance Program (DOJ/ICITAP), has issued Request for Quotes Solicitation 191D3226Q0005 seeking qualified vendors to provide hotel event and venue services. The procurement supports DOJ/ICITAP's 'Interview Fundamental Batch 5-6' training sessions scheduled in Tangerang Selatan, Banten, Indonesia, in August 2026, and the selected contractor will provide hotel rooms, meeting spaces, and associated hospitality services. Quotations must be submitted electronically in English to JakartaPCUBidding@state.gov by July 23, 2026, at 4:00 PM WIB, accompanied by a signed SF-1449, Section 1 pricing, and Section 5 representations and certifications.

Provide catering and/or venue services that fill a diverse set of needs for county hosted community meetings and events.

Event crowd management services.

Seeks a qualified operator capable of assuming primary responsibility for the operation, maintenance, management, marketing, staffing, and financial performance of golf & event center. The scope of operations may include, without limitation, golf course operations, course maintenance, irrigation management, clubhouse and pro shop operations, tournament and event management, food and beverage operations, event facility rentals, landscaping, staffing, customer service, and related activities necessary for successful operation of the Facility.

Provide professional services for the signals - downtown special event transportation management plan.

Provide third-party event planning and conference management services for large research, academic, healthcare, medical, scientific, professional education, and institutional conferences and events on an as-needed basis.

The Government of Nunavut is seeking hotel and venue booking services in Iqaluit, NU for a multi-day event. The procurement includes accommodations and meeting venue requirements for approximately 20 participants. This solicitation was posted through MERX, Canada's electronic tendering service used by federal, provincial, and territorial governments.