Event Management RFPs

Close: Jan 9, 2026

The City of Hutchinson seeks proposals from experienced venue management companies to provide comprehensive management and full operations, including event scheduling, promotion, marketing, ticketing, food service, and maintenance, for Memorial Hall.

Close: Feb 3, 2026

The University of Washington is soliciting proposals for an Events and Venue Management System that integrates with Tessitura to manage event data, invoicing, pricing, payments, calendar functionality, and resource management. The selected vendor must import existing data, provide user training for Burke users, and offer technical support for the system integration. The estimated budget is $100,000–$500,000 and the solicitation includes a pre-bid meeting and a questions deadline prior to the close date.

Close: Jan 9, 2026

The City of Hutchinson seeks a venue management company to operate Memorial Hall, a historic downtown facility, providing comprehensive management including scheduling, promotions, ticketing, food service, and building maintenance. The selected firm will also participate in the building’s renovation design process expected to start in early 2027 and must demonstrate experience managing comparable venues, financial capacity, and provide a business plan and market assessment. Proposals should include information on comparable venues and the city reserves the right to reject proposals or waive minor irregularities.

Close: Jan 23, 2026

Seeking proposals from qualified and eligible entities to provide event and production management services.

Close: Jan 28, 2026

Provide event management and support services for the successful hosting of New York state GOVBUY events ("GOVBUY"). The Contractor must provide event planning, logistic, and scheduling support services, event execution, and post-event services for the annual GOVBUY events.

Close: Jan 26, 2026

The U.S. Consulate General Jeddah (U.S. Department of State) seeks an event management contractor to plan, organize, and execute a U.S. Independence Day commemorative event on April 6, 2026 for up to 400 guests. Required services include event design and decoration, catering, entertainment (DJ), photography/videography, logistics, and coordination with consulate security protocols. The procurement includes a mandatory pre-bid meeting (1/8/2026) and has an estimated budget of $40,000–$45,000.

Close: Jan 28, 2026

This RFP is for event management and support services for the annual New York State GOVBUY Events, including event planning, logistics, registration services, mobile application development, branding, marketing, and post-event activities.

Close: Jan 30, 2026

Services includes identify potential provider(s) capable of delivering comprehensive event sponsorship management services in alignment with ICANN's objectives and industry best practices. The provider selected after the follow-on RFP will support ICANN in the planning, development, execution, and evaluation of sponsorship activities for ICANN public meetings and related events. These services will contribute to ICANN's commitment to transparency, accountability, and operational excellence across its event portfolio.

Close: Mar 31, 2028

Amusement & Entertainment Services and Venue Rentals.

Close: Jan 14, 2026

Provide event staffing, security, and parking management services for home university.

Close: Jan 22, 2026

The City of Lee's Summit is soliciting proposals for a comprehensive Security Information and Event Management (SIEM) platform to provide security monitoring and event management for city operations. The solicitation (RFP #2026-021) was released December 5, 2025 and requires inquiries by January 14, 2026; final proposals are due January 22, 2026 at 3:00 PM local time. The procurement officer is DeeDee Tschirhart (deedee.tschirhart@cityofls.net, 816-969-1087) and the city may conduct oral interviews and target a March 2026 award/start.

Close: Jan 15, 2026

The U.S. Embassy Singapore (posted by the U.S. Department of State) seeks venue and catering support for an official representational event to commemorate the 250th anniversary of the United States and the 60th anniversary of diplomatic relations with Singapore. This is a sources-sought and notice of intent to issue a sole source award requesting licensed hospitality establishments capable of providing in-house catering, appropriate indoor/outdoor representational spaces, and security arrangements suitable for a formal diplomatic reception. The opportunity is listed on Bid Banana with an estimated budget of $100,000–$500,000 and links to the original SAM.gov posting for full documentation.

Close: Jan 6, 2026

The Ohio Attorney General’s Office seeks quotes for a venue and related services to host the 2026 Law Enforcement Training Symposium (LETS) in Ohio. The solicitation requires a facility that can accommodate approximately 500‑600 attendees, multiple breakout spaces, exhibitor area, lodging, AV support, catering, and full ADA compliance, with the event spanning up to four days between August 16 and the last week of October 2026. Responses are due by January 6 2026.

Close: Jan 16, 2026

South Dakota State University (SDSU) solicits Statements of Interest for A&E professional architectural and engineering design services to design a new soccer competition venue including field, grandstands, concessions, ticketing, locker rooms, press box and support spaces. The solicitation is a Request for Qualifications focusing on technical competence, relevant experience, resources, project management approach, and local availability; an estimated project budget range is $5,000,000$15,000,000. The event was published on 2025-12-19 and is open for responses through 2026-01-16, with questions cutoff on 2025-12-19.

Close: Jan 14, 2026

Opportunity Home San Antonio (formerly the Housing Authority of the City of San Antonio) is soliciting proposals for comprehensive event planning and management services—covering pre-event planning, vendor management, logistics, operations, and onsite management for events ranging from small to 500+ attendees. The RFQ was posted on Dec 19, 2025 and proposals are due Jan 14, 2026 at 2:00 PM CST; submissions and document downloads are handled through the Bonfire e-procurement portal (a Bonfire account is required to download solicitation files). The solicitation contains HUD/Section 3 compliance requirements, insurance minimums, SWMBE utilization goals, and an evaluation rubric that weights Price heavily (40 points) along with qualifications, staff, QA, and SWMBE utilization.

Close: Jan 9, 2026

Work includes musi venue, early site package.

Close: Jan 19, 2026

The City of Menifee is soliciting proposals to provide non-exclusive special event management and production services for four to six large-scale, revenue-generating special events annually at the Central Park Amphitheater (30268 Civic Plaza Dr, Menifee, CA 92586). The contract is intended to be a one-year term with four optional one-year renewals and will be awarded to a qualified firm capable of producing and managing large-scale events to generate revenue and ensure successful execution. The solicitation is an RFP (not a grant) and is currently in the bidding stage; proposers must register on the City’s vendor portal to access full solicitation documents and submission instructions.

Close: Jan 22, 2026

Cobb County Procurement Services is soliciting proposals from qualified firms to provide security personnel and crowd management services at the Mable House Barnes Amphitheatre and, as needed, for County special events at other Cobb County facilities. Proposals must be submitted via the County’s eProcurement Portal and are due by 12:00 PM (noon) Eastern on January 22, 2026; questions are due by January 13, 2026 at 5:00 PM Eastern. There is no pre-proposal meeting; the solicitation is a sealed RFP for services (not a grant).

Close: Jan 14, 2026

The University at Albany (State University of New York) is soliciting proposals to provide event staffing, security, and parking management services for home athletics events under a one-year base term with four one-year renewal options. The contract includes subcontracting goals for minority-, women-, and service-disabled veteran-owned businesses and the incumbent is DDcues LLC.

Close: Jan 6, 2026

The Delaware Department of Health and Social Services seeks proposals for venues and related services for hosting conferences, trainings, community forums, and other events throughout the state. The RFP aims to establish a pool of approved vendors based on event size, scope, and location.