Event Management RFPs

Close: May 6, 2026

Provide venues to host its annual employee training conference, a two day professional development event.

Close: Apr 30, 2026

The U.S. Embassy in Podgorica issued a Request for Quotations to procure venue and catering services for an Independence Day event accommodating up to 500 guests. Interested parties must submit quotations electronically to PodgoricaSolicitations@state.gov by April 30, 2026, including a completed SF-18 form. The contract performance is scheduled to lead up to and include the event date on June 25, 2026.

Close: May 11, 2026

The U.S. Embassy in Mexico City seeks to procure event venue rental services for an official function scheduled for May 11–14, 2026. The required venue must be located in the Reforma avenue area of Mexico City to accommodate a multi-day event. This is currently a pre-solicitation notice, and the full solicitation will be posted to SAM.gov once it is ready for release.

Close: Apr 30, 2026

The U.S. Embassy in Mexico City is soliciting quotations to rent an event venue in the Reforma avenue area for an official event anticipated May 11–14, 2026. The solicitation (Request for Quotation 19MX5326Q0031) may be awarded as a firm-fixed-price contract based on initial offers without discussions. Quoters must be registered in SAM and may submit electronic responses to the provided contact, Morgan Osborne.

Close: Apr 19, 2026

The U.S. Embassy in Kuala Lumpur is soliciting quotations for event management services to conduct a series of American Flag Football clinics and tournaments across multiple locations in Malaysia. The project involves organizing events in regions such as Kuala Lumpur, Penang, and Sabah between June and December 2026. Interested vendors must be registered in SAM.gov for contracts exceeding $40,000 and submit electronic quotations by the April 2026 deadline.

Close: Apr 17, 2026

Provide comprehensive event management services.

Close: Apr 30, 2026

Trinity Metro is seeking contractors to provide crowd management and event staffing services at various train stations in the Fort Worth area during special events. The contract focuses on ensuring public safety, managing crowd control, and enhancing the guest experience during a one-year period with specific events scheduled in mid-2026. Proposals are due by April 30, 2026, and bidders must meet specific insurance and training requirements.

Close: May 22, 2026

The U.S. Embassy Kuala Lumpur is soliciting quotations to rent a venue and provide related services for the Asia Pacific Round Table Conference in Malaysia. Required services include venue rental, backdrop design, AV support, and conference materials with a proposed budget not exceeding MYR100,000. Quotations must be submitted electronically to the Contracting Officer by May 22, 2026.

Close: Apr 16, 2026

Provide a qualified contractor who specializes in technical and logistical support for presenters to ensure a smooth and confident delivery of their content while speaking on stage at various locations. Provide a team of trained professionals, including but not limited to, a presentation operator(s), teleprompter operator(s), and a speaker ready room technician(s) along with all equipment necessary to perform the duties required.

Close: Apr 21, 2026

The City of Newburgh seeks an experienced entertainment and event management firm to organize, promote, and manage the 2026 Newburgh Festival. The selected contractor will provide comprehensive services such as talent acquisition/booking, production and logistics, vendor coordination, permitting support, and day‑of onsite management in coordination with the City. Proposals are to be submitted through BidNet Direct by April 21, 2026, at 11:00 AM EDT.

Close: Apr 16, 2026

This is an award notice for solicitation N32253-26-P-0021 for the rental of a venue to host an apprentice graduation ceremony. The contract was awarded to GLOBAL LODGING MANAGEMENT CORPORATION on April 1, 2026 for $42,790.60 with place of performance at Joint Base Pearl Harbor Hickam, HI. The original posting date is April 2, 2026 and the opportunity was set to become inactive on April 16, 2026; no attachments were provided on the posting.

Close: Apr 22, 2026

ServeOhio is soliciting proposals for a meeting venue in Columbus, Ohio to host the 'Starting Strong Meeting' for approximately 40 participants on July 27–28, 2026. The required venue must provide a room with tables and chairs, allow for outside food delivery, and include a projector screen or suitable wall for projection. Proposals must be submitted by April 22, 2026, and include the total cost for both days of the event.

Close: May 8, 2026

The Parks and Recreation Department of the City of Des Moines is requesting sealed proposals to provide event management and concessionaire services at the Simon Estes Riverfront Amphitheater, including managing 8–12 concerts annually and providing ticketing, food, beverage, and liquor sales and services. The contractor will have exclusive rights to provide these services during the contract term and must maintain required licenses and insurance, including liquor liability and crime insurance. The initial contract period runs from November 1, 2026, through October 31, 2028, at the amphitheater located in Des Moines, IA.

Close: May 5, 2026

Dorchester County is soliciting proposals for pre-event disaster debris removal, management, and disposal services to establish standby contracts for use after natural or man-made disasters. The scope includes emergency roadway clearance, debris hauling, and the management of temporary debris staging and reduction sites. This solicitation is for professional services to ensure FEMA-compliant documentation and efficient recovery operations following events like hurricanes.

Close: Apr 17, 2026

NASA Shared Services Center (NSSC) is seeking venue rentals for the Fermi Summer School to provide meeting rooms, breakout spaces, and field demonstration areas at NASA/GSFC. The government intends to issue a sole-source contract to the University of Delaware under FAR 12.102(a) for the period of May 25 to June 5, 2026. Responses regarding capabilities and qualifications were due by April 17, 2026, for this procurement-based solicitation.

Close: Mar 31, 2028

Amusement & Entertainment Services and Venue Rentals.

Close: Apr 16, 2026

Provide air show event parking management services.

Close: Apr 17, 2026

Provide venue outfitting and entertainment integration solution.

Close: Apr 30, 2026

Licensing of a Asian Inspired Branded Venue.

Close: Apr 16, 2026

Provide complete custodial and cleaning services at various facilities and parking areas. See attached files.