Board Meeting Management Software RFPs

Provide agenda, meeting, and document management software service.

Seeks an agenda management software solution to streamline operations and increase transparency for several boards and commissions.

The Town of Middleburg (Virginia) issued an RFP seeking an electronic agenda and meeting management system to support agenda creation, distribution, public access, and administrative workflows. The solicitation was posted in mid-June 2026 with proposals due July 20, 2026. The procurement requests a turnkey solution including software, implementation services, training, and ongoing support/integration with town systems.

Sturgeon County posted Reference 2026-088 on the Alberta Purchasing Connection as a Notice of Award to publicly announce a one-year renewal of its Meeting Management Software services contract, with delivery scheduled from July 16, 2026 to July 15, 2027. The contract was awarded to eScribe Software Ltd. of Markham, Ontario for $205,935.55 (effective award date June 18, 2026), representing an increment of $35,444.61 over the existing contract, processed as a Direct Award under the New West Partnership Trade Agreement (NWPTA) and Canadian Free Trade Agreement (CFTA) exceptions. This renewal bridges Sturgeon County to its planned Financial System Modernization program, after which an open competitive RFx process is intended in 2027.

The City of San José is soliciting responses from qualified vendors for an Agenda Management System (Solicitation No. PUR-RFQ2026.06.10046). The solicitation is published on the City’s Biddingo procurement portal, was posted on 2026-07-08, and requires online submission with a question/intent deadline of 2026-07-22. The solicitation closes 2026-08-05 at 12:00 PM PT and includes administrative requirements such as FOB Destination prepaid shipping, exclusion of sales tax from proposals, and applicability of the City’s Local and Small Business Enterprise preference.

The City of San José is soliciting responses from qualified vendors for an Agenda Management System (Solicitation No. PUR-RFQ2026.06.10046). The solicitation is published on the City’s Biddingo procurement portal, was posted on 2026-07-08, and requires online submission with a question/intent deadline of 2026-07-22. The solicitation closes 2026-08-05 at 12:00 PM PT and includes administrative requirements such as FOB Destination prepaid shipping, exclusion of sales tax from proposals, and applicability of the City’s Local and Small Business Enterprise preference.

Procurement of Agenda Management Software for the City of Federal Way to manage city council, committee, and advisory body meetings.

The State Fiscal Accountability Authority is soliciting proposals for a grants management software solution on behalf of South Carolina State University. The procurement aims to establish a contract starting in October 2026 for a five-year period. A pre-proposal conference is scheduled for June 2026 to discuss the requirements.

The Universities of Wisconsin are soliciting proposal bids for a cloud-based Energy Management Software solution (Solicitation 2026-UW-01377-RFP). The RFP was issued on June 30, 2026 with responses due by August 11, 2026 at 3:00 PM through the ShopUW+ portal. The procurement seeks a solution to monitor, control, and optimize energy usage across the Universities of Wisconsin system.

Provide software implementation project for an audit management system. Involves system configuration, data migration, user training, and integration with ms365.

Empire State Development (ESD) issued an RFP for an asset management software platform to support statewide asset oversight and integrate with existing workflows. The solicitation seeks the provision, implementation, and potential ongoing support of an asset management system that complies with New York State regulations. The notice was posted June 15, 2026 and proposals are due July 17, 2026.

The City of Rancho Palos Verdes is soliciting proposals for a cloud-based Recreation Management Software Platform to provide assessment, system configuration, training, outreach, and launch services; the solicitation was posted 2026-06-15 with a response deadline of July 17, 2026 at 4:30 PM local time. The City’s Bid and Proposal Opportunities guidance directs vendors to submit and view solicitations via the City’s PlanetBids vendor portal, which is the posting channel for this opportunity. A buyer-hosted PDF or publicly viewable attachments for this 2026 posting were not discoverable on the City website during research; attachments appear to be available from the PlanetBids detail page (which may require vendor login), so no public file URL could be located.

The County of Grande Prairie No. 1 has issued a Request for Proposals for an IT Service Management (ITSM) Software solution, with APC Reference # AB-2026-04833 and Internal Reference # PS-2026-0058. The procurement covers licensing or subscription, implementation, configuration, data migration from the County's current on-premises Ivanti Service Manager environment, integration with existing systems, testing, documentation, knowledge transfer, training, and ongoing support and maintenance. Proposals must be submitted electronically through the County's bidding system at countygp.bidsandtenders.ca, where vendors must register as plan takers.

Provide a grants management software solution.

Qualified vendors to provide a comprehensive Recreation Management Software solution that supports the operational, administrative, and financial functions of the Department. The District seeks a secure, cloud-based, and scalable platform that enables staff to efficiently manage recreation programs, facility reservations, memberships, events, customer accounts, communications, and financial transactions while providing a convenient and user-friendly experience for customers accessing services both in person and online.

Broward County, through its Purchasing Division (FASD - Purchasing), is soliciting bids via Invitation to Bid (ITB) TCH2132330B1 for Lost and Found Management Software. The open-end contract is intended primarily for the Broward County Aviation Division and various other Broward County agencies that need lost-and-found item tracking and management software. Vendors must submit responses electronically through the County's BPRO Bonfire procurement portal by the stated close date, including a fixed-price bid table, vendor questionnaire, implementation timeline, and required compliance documents.

Seeking a cloud-based energy management software. The goal is to provide a cloud-based, interactive computer program to assist with managing energy usage.

MetroHealth (buyer) is soliciting proposals to procure an IS Service Management Software System to replace its current service management tooling. The solicitation was posted to MetroHealth’s supplier portal and is listed as an open competitive sourcing event; supporting documents are available from the MetroHealth supplier portal (registration/login may be required). The event opened on 2026-06-26 and closes on 2026-07-17, with a procurement-type (CSP) listing on the buyer portal.

Procurement of a comprehensive Grants Management Software (GMS) to manage the full lifecycle of grant administration, including application, award, claims, monitoring, and reporting.

This Quebec-government-issued solicitation seeks a Document Management and Archiving Software Solution (also titled in French: Solution de gestion documentaire et d'archivage) for organizations across the Quebec public sector. The contract was posted on July 8, 2026 through Quebec's electronic tendering system SEAO under reference number 20158314. Bidders have until August 7, 2026 to submit proposals for the document management and archiving software solution.