The City of Fairfax is soliciting bids to establish as-needed term contracts for grounds maintenance, mowing, landscaping, and snow removal at municipal properties. Work includes routine lawn care and seasonal mowing, landscape upkeep, and emergency snow clearance; the City may make multiple awards, especially for snow-removal work. Bidders must submit pricing using the required forms, and bids are due November 6, 2026.
The City of Fairfax seeks a term contract with a mobile welding-services provider for repairs, fabrication, and inspection services for the City’s fleet department. The contract is intended to provide those services as needed. Bidders must submit pricing using Attachment 2, QQ 129620 Bid Submission Form.
Conduct Phase 1 of a comprehensive Americans with Disabilities Act (ADA) Title II self-evaluation of the City's public-facing infrastructure (facilities, parks, parking facilities, and public rights-of-way) to include development of a prioritized ADA Transition Plan identifying corrective actions, an implementation schedule, and cost estimates for remediation.
Buyer Attributes
Key metrics and characteristics
Census ID
Government ID for mapping buyers across datasets.
136055
Employee FTE
Full-time equivalent employees.
412
Population
Population size to gauge opportunity scale.
26,772
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
48 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
Higher is better Unlock
Startup Friendliness
How often this buyer champions startups and early adoption.
Sole Source:Deprioritize; policy exists but not used. Compete via Virginia eVA for anything over $7,500—register, set alerts, and respond to solicitations. Expect to be directed back to eVA competition.
Coops:OMNIA Partners and NASPO ValuePoint are accessible; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
City of Fairfax (VA):Sole source policy exists, but there’s no evidence it is used. Deprioritize this path; the city mandates competitive procurement via Virginia eVA for requirements over $7,500.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
You can get onboarded to the recommended cooperative vehicles by reaching out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform.
There is no evidence that City of Fairfax uses cooperative purchasing today.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
Early Buyer Signals
Board meetings and strategic plans from City of Fairfax
City of Fairfax Planning Commission Regular Meeting and Work Session
Date: Oct 12, 2026Type: Meeting mention
The commission initiated amendments to the city's subdivision ordinance to allow for new lots on private streets in specific districts. Additionally, a public hearing was held regarding zoning text amendments to Chapter 110, specifically focusing on aligning the city code with new state legislation (Senate Bill 388) that requires by-right residential development on property owned by religious institutions and other 501(c)(3) nonprofits. This included a discussion on dimensional standards for affordable housing, parking requirements, and non-residential use allowances, as well as a review of properties within the city that would be affected by these changes.
Board Of Architectural Review Regular Meeting
Date: Sep 16, 2026Type: Meeting mention
The board discussed a resolution of appreciation for James Schroeder. Public hearings were held regarding a request for building painting at 9865 Fairfax Blvd, which was approved. Additionally, a request for a mixed-use redevelopment at 10300 Willard Way and 3922 Blenheim Boulevard was reviewed, with the board recommending approval to the City Council for both the Major Certificate of Appropriateness and the Special Exception.
City Council Regular Meeting
Key Contacts
Public-sector contacts connected to City of Fairfax.
Who manages procurement and purchasing for the City of Fairfax?
The City of Fairfax Procurement Department manages purchasing, and the City Purchasing Agent is the authorized procurement officer. The city operates under a Council–Manager government with a City Manager overseeing operations. For vendor inquiries email procurement@fairfaxva.gov or see the department webpage for contact details.
Where does the City of Fairfax post bids and RFPs?
City of Fairfax posts solicitations on its Current Solicitations page (fairfaxva.gov) and on the Commonwealth of Virginia eVA portal; the city states opportunities are posted on both platforms. Vendors should monitor both sites and maintain active eVA registration to submit bids.
How do vendors complete vendor registration with the City of Fairfax?
Vendors register through the Commonwealth of Virginia eVA portal (eva.virginia.gov) to do business with the City of Fairfax. Register a business profile, select relevant commodity codes, keep status active to submit bids, and optionally email a capability statement to procurement@fairfaxva.gov.
Native sync to Salesforce & HubSpot
Date: Oct 13, 2026Type: Meeting mention
The council meeting included several proclamations. The Garden Club of Fairfax was recognized for its 100th anniversary. A proclamation was issued for Support Your Local Chamber of Commerce Day. The council also proclaimed Domestic Violence Awareness Month and Sudden Cardiac Awareness Month. The meeting included discussions regarding the placement of Automated External Defibrillators in public spaces to improve emergency response times and survival rates for sudden cardiac arrest.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
Know what buyers discuss before RFPs drop
Track City of Fairfax meetings, strategic plans, and budget discussions before the public bid appears.
Does the City of Fairfax use cooperative purchasing or piggyback contracts?
The City of Fairfax Purchasing Resolution authorizes cooperative and piggyback purchasing. The city may purchase from other public-body contracts including Metropolitan Washington Council of Governments (MWCOG) agreements, Virginia Sheriffs' Association contracts, or any Commonwealth of Virginia authority even if Fairfax City did not participate in the original solicitation.
What procurement requirements does the City of Fairfax publish for vendors?
City of Fairfax requires a signed contract and a Certificate of Insurance at contract execution; performance or payment bonds and IRS Form W‑9 are required when applicable. Vendors must review each solicitation for additional, solicitation‑specific insurance, bond, or form requirements.
Where can vendors find procurement policies and standard terms for the City of Fairfax?
The City of Fairfax Purchasing Resolution is the primary procurement policy and sets bid thresholds, award rules, and protest procedures. It details award rules and requires written bid protests to the City Purchasing Agent within ten days of award or announcement.
What supplier diversity or local vendor preference programs does the City of Fairfax use?
The City of Fairfax recognizes Virginia Department of Small Business and Supplier Diversity (SBSD) certifications, including SWaM, and has no general set‑aside preference. Its Certified Local Microbusiness program allows non‑competitive orders up to $25,000 for qualifying Fairfax City businesses meeting location, size, and SBSD certification criteria.
