The City of Charlottesville is requesting quotes for RFQ 27-54 for GILLIG TRANSIT BUS ENGINE PURCHASE & REPLACEMENT. The City seeks a qualified Contractor to provide a replacement Cummins ISL Long Block Engine, Emission Level CM2150, Engine Serial #73041720 , and complete removal and replacement services for a Charlottesville Area Transit bus.
The work includes removal of the existing engine, installation of the replacement engine, transfer of applicable components and accessories, required adjustments and programming, replacement of necessary fluids, and testing to verify proper engine and vehicle operation.
Charlottesville Area Transit requires replacement of the engine in a 2010 Gillig Low Floor 35-foot transit bus. The vehicle is equipped with a Cummins ISL engine with a CM2150 emissions system. The existing engine requires replacement to return the vehicle to reliable operating condition and minimize disruption to transit operations. Vehicle and engine information applicable to this procurement is provided in the Scope of Work/Description of Item.
The City of Charlottesville seeks qualified firms for on-call community engagement, facilitation, communications, data-visualization, and related services across multiple city planning projects. Contractors will coordinate with city staff and project consultants, develop engagement and communications plans, facilitate public engagement activities, analyze community input, and produce accessible reports and materials. The City may make multiple awards; the base contract term is two years, with up to three optional one-year renewals.
The City of Charlottesville is requesting quotes for RFQ 27-54 for GILLIG TRANSIT BUS ENGINE PURCHASE & REPLACEMENT. The City seeks a qualified Contractor to provide a replacement Cummins ISL Long Block Engine, Emission Level CM2150, Engine Serial #73041720 , and complete removal and replacement services for a Charlottesville Area Transit bus.
The work includes removal of the existing engine, installation of the replacement engine, transfer of applicable components and accessories, required adjustments and programming, replacement of necessary fluids, and testing to verify proper engine and vehicle operation.
Charlottesville Area Transit requires replacement of the engine in a 2010 Gillig Low Floor 35-foot transit bus. The vehicle is equipped with a Cummins ISL engine with a CM2150 emissions system. The existing engine requires replacement to return the vehicle to reliable operating condition and minimize disruption to transit operations. Vehicle and engine information applicable to this procurement is provided in the Scope of Work/Description of Item.
Sole Source:If proprietary or continuity/compatibility is required, work with Purchasing to draft the written determination per city code.
Coops:Frequently procures through Sourcewell, OMNIA Partners, and NASPO ValuePoint; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
The City of Charlottesville has used cooperative purchasing and lists coops on its Pavilion platform. Reach out to your Starbridge contact to gain access through the Starbridge reseller & contract-vehicle platform.
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Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
City of Charlottesville Contracts
Track vendor wins and renewal opportunities
PMA Management Corp. at City of Charlottesville
Effective: Jul 1, 2023Expires: Sep 30, 2026Expiration date locked.
This contract between the City of Charlottesville and PMA Management Corp. establishes an agreement for the administration of workers' compensation claims and related services. The initial service period begins July 1, 2023, and can extend up to July 1, 2028, through renewals. PMA will provide comprehensive claims handling, medical management (PMAcare+), risk control services, and access to their Risk Management Information System (RMIS). Compensation is based on a 'Life of Contract Per Claim' model, with estimated annual fees for claims and additional services billed as incurred. The contract outlines detailed terms for service scope, payment, confidentiality, and termination.
PMA Management Corp. at City of Charlottesville
Effective: Oct 1, 2023Expires: Sep 30, 2026Expiration date locked.
This contract outlines an agreement between the City of Charlottesville, Virginia, and PMA Management Corp. for the administration of workers' compensation claims and related services. The agreement commences on October 1, 2023, for an initial one-year term, with the option for up to six additional one-year renewals. Compensation, detailed in Exhibit 1 and Exhibit 2, includes an estimated first-year cost of $29,555 based on projected claim volumes, alongside various per-claim and per-service fees for different types of claims, managed care, Medicare solutions, risk control, and other services. The contract also covers extensive terms regarding scope, compliance, indemnification, insurance, payment procedures, and termination conditions.
PMA Companies at City of Charlottesville
Effective: Jul 1, 2023Expires: Sep 30, 2026Expiration date locked.
This document is Contract Modification #7, an Extension #1, for Contract Number 4600001345 between the City of Charlottesville and PMA Companies for Third Party Claim Administrative Services. The extension is effective from July 1, 2023, through October 1, 2023. All terms and conditions of the original contract remain in effect, with specific pricing for the 90-day extension detailed in Attachment A, amounting to a total of $7,395 for prorated claims and fees during this period. The document also includes a comprehensive fee schedule for other services.
PMA Companies at City of Charlottesville
Effective: Oct 1, 2023Expires: Sep 30, 2026Expiration date locked.
The City of Charlottesville has entered into a value contract (No. 4600002101) with PMA Companies for the administration of Workers' Compensation Claims and related services. The contract is effective from October 1, 2023, to September 30, 2024, with provisions for up to six one-year renewal options. It references a previous RFP and a formal two-party contract.
PMA Management Corp. at City of Charlottesville
Effective: Jan 1, 2026Expires: Sep 30, 2026Expiration date locked.
PMA Management Corp. is notifying clients of a change to their Claims Indexing services, effective January 1, 2026. The new pricing will be a one-time fee of $23.50 per claim or per loss line queried, with no additional charges for subsequent queries of the same Workers' Compensation or Casualty loss lines.
Early Buyer Signals
Board meetings and strategic plans from City of Charlottesville
Human Rights Commission Ad Hoc Meeting
Date: Jul 2, 2020Type: Meeting mention
The meeting was convened to address the opening of the human rights manager position and to formulate recommendations for updating the job description. The committee discussed the logistics and strategic approach for upcoming informal meetings with city council members, aimed at rebuilding relationships and improving communication. Participants emphasized the need for a unified viewpoint and began drafting key talking points to be presented during these engagements.
Human Rights Commission Meeting
Date: Jan 19, 2023Type: Meeting mention
The commission held elections for the chair and vice chair positions, with members voting to fill these roles. The meeting included a discussion on the annual staff report, which highlighted a high volume of incoming contacts for the previous year and plans for hiring an intake and administrative specialist. The commission also deliberated on scheduling an upcoming retreat and managing virtual meeting access, including coordinating with a representative from the Department of Housing and Urban Development regarding fair housing programs.
Police Civilian Review Board Meeting
Key Contacts
Public-sector contacts connected to City of Charlottesville.
Who manages procurement and purchasing for the City of Charlottesville?
Procurement is a division of the City of Charlottesville’s Finance Department. The Procurement Division administers purchasing, solicitations, contract administration, and vendor relations; contacts and staff information are available on the City’s Procurement web page.
Where does the City of Charlottesville post bids and RFPs?
The City of Charlottesville posts solicitations through the OpenGov Procurement portal. Visit the City’s Bids & Proposals page for links and instructions to access posted solicitations and related documents.
How do vendors complete vendor registration with the City of Charlottesville?
Vendors register using the City of Charlottesville’s Vendor Registration page and the OpenGov Procurement vendor-management portal. Use the Vendor Registration link on the City site and follow OpenGov instructions to create a vendor profile and participate in solicitations.
The meeting included discussions on internal by-law agenda items, recent election outcomes, and the passing of a police civilian oversight bill by the general assembly. Guest speakers provided insights on police accountability and the implications of the new legislation. The discussion covered key features of the bill, such as subpoena power and binding disciplinary authority, as well as the delayed enactment clause impacting local implementation timelines.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
Know what buyers discuss before RFPs drop
Track City of Charlottesville meetings, strategic plans, and budget discussions before the public bid appears.
What products and services does the City of Charlottesville procure?
The City of Charlottesville procures commodities (goods), services, construction, and professional services. These categories are administered by the Procurement Division and are reflected in posted solicitations and procurement notices.
Does the City of Charlottesville use cooperative purchasing or piggyback contracts?
Cooperative purchasing authority for the City of Charlottesville is governed by the Virginia Public Procurement Act, as referenced in the City Code. See the City Code and the City’s Procurement pages for any specific cooperative agreements or available contract vehicles.
What procurement requirements does the City of Charlottesville publish for vendors?
The City of Charlottesville posts solicitation-specific vendor requirements (insurance, bonds, licensing, forms) on each solicitation in its OpenGov portal. Vendors must review individual solicitation documents in OpenGov for required compliance terms and submission instructions.
How does the City of Charlottesville approve procurement contracts and awards?
The City of Charlottesville’s Procurement Division in the Finance Department administers procurements under the City Code and the Virginia Public Procurement Act. Procurement implements solicitations, award recommendations, and contract execution according to those legal and local procedural frameworks.
Where can vendors find procurement policies and standard terms for the City of Charlottesville?
Vendors can find procurement policies, bidding thresholds, and standard contract terms on the City of Charlottesville’s Procurement and Bidding Process pages and in the City Code. Those sources describe purchasing procedures and vendor obligations under applicable state law.
