Buying Signals

Vendor Management Software RFPs, Pre-RFP Signals and Bid Opportunities

See emerging pre-RFP opportunities from public-sector buyers this week based on contract renewal timing, meetings and job changes, and paired with verified contact info.

190Pre-RFP opportunities 50+Open RFPs

Monitoring 320K+ public sector buyers

Vendor Management Software: Pre-RFP Opportunities

Source-backed signals from meeting minutes, budgets, contract activity, grants, and leadership changes.

University Of North Carolina At Chapel Hill

NCMay 31

Why now

This document is Amendment Two to the Oracle Cloud Services Agreement US-CSA-CPQ-311783, originally dated May 31, 2017. It modifies the 'TERM AND TERMINATION' section of the original agreement by extending the contract term from five to ten years and adding a clause that allows the buyer, UNC General Administration, to terminate the order for a material breach by Oracle and receive a refund for the unutilized prepaid services. The amendment was signed in May 2022, but its specific effective date is pending.

Contract ExpiringPre-RFPDetected: May 31

Key Contacts · Verified by Starbridge

Erin Moseley

Academic Director

Daysi G Allen

Accountant

California Public Employees’ Retirement System (CalPERS)

CAJul 15

Why now

- CalPERS reported supplier survey response rate increased 51% after switching to targeted standalone email campaigns. - CalPERS reported springfed pool (SFP) use adds about 20 more vendors per year than regular RFP. - CalPERS set supplier diversity goals: 25% of contract/procurement dollars to certified small businesses and 3% DVBE on eligible contracts.

Meeting MentionPre-RFPDetected: Jul 15

Key Contacts · Verified by Starbridge

Justin Heeb

Assistant Chief, Operations Support Services Division (Contracts & Procurement)

Hillary Kyumba

Assistant Division Chief, Health Plan Research and Administration Division

Township of Farmington

MNJul 6

Why now

- Farmington City Council reviewed 2025 independent financial and federal single audit results. - Federal single audit reported internal control deficiency for suspension and debarment documentation evidence, indicating an audit-risky vendor documentation gap. - Federal single audit reported corrected invoice classification in the schedule of expenditures of financial awards for 2025.

Meeting MentionPre-RFPDetected: Jul 6

Key Contacts · Verified by Starbridge

Lynn Gorski

City Administrator

Peter Gilbertson

IT Director

Atwater Elementary School District

CAJun 25

Why now

- Local Agency Procurement Review 2024–25 found missing cost/price analysis for SODEXO procurement. - Review required corrective actions by 05/14/2026 and warned of potential reimbursement payment holds. - Procurement review found solicitation lacked contract duration and applicable renewal options and insufficient qualified suppliers.

Meeting MentionPre-RFPDetected: Jun 25

Key Contacts · Verified by Starbridge

Erica Baeza

Accounting/Payroll Technician II

Jakie Dominguez

After School Elop Supervisor

Hamilton (City)

ONJun 25

Why now

- Vendor Performance Management Program (VPMP) Phase 2 remains ongoing with expected implementation in 4th Quarter 2026. - Policy and Contracts Section manages 730+ contracts annually and engages 1,100+ vendors at least twice per year. - Procurement Intake Process will use intake forms and workflow approvals to provide dashboards from document development through contract award.

Meeting MentionPre-RFPDetected: Jun 25

Key Contacts · Verified by Starbridge

Mike Field

Acting Director, Transportation Operations & Maintenance

Norm Schleehahn

Acting General Manager of Planning and Economic Development

San Bernardino City Unified School District

CAJun 16

Why now

- RFP No. 26-22 for Data Management and Business Intelligence Platform Solution with estimated cost not exceed $2,000,000 for five years. - Board award recommended to PowerSchool Corporation after 16 responsive proposals and five “No Bid Responses.” - Commissioning Services RFQ includes vendor application, W-9, and equal opportunity/workmen’s compensation certifications via OpenGov LBOP roster.

Meeting MentionPre-RFPDetected: Jun 16

Key Contacts · Verified by Starbridge

Elvia Mora Castellon

Account Analyst

Miguel Villalobos

Account Analyst

Severn

ONJun 3

Why now

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Meeting MentionPre-RFPDetected: Jun 3

Key Contacts · Verified by Starbridge

Laurie Kennard

Chief Administrative Officer

Jeff Andross

Chief Building Official

The Nation

ONMay 25

Why now

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Meeting MentionPre-RFPDetected: May 25

Key Contacts · Verified by Starbridge

Pierre Leroux

Chief Administrative Officer

Todd Bayly

Chief Building Official

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Open RFPs

Talent Management Suite - ATS, Onboarding & Performance Management

State of UtahUT

Closing Soon

Due Aug 5, 2026

Financial Management and Utility Billing Systems - Needs Assessment and Project Implementation Management Services

City of San JacintoCA

Closing Soon

Due Aug 11, 2026

PROFESSIONAL EMERGENCY MANAGEMENT CONSULTING SERVICES

Palm Beach CountyFL

Due Jan 23, 2030

Financial Management and Utility Billing Systems - Needs Assessment and Project Implementation Management Services RFP

City of San JacintoCA

Closing Soon

Due Aug 11, 2026

Snow Management Services - Zone B (RFB)

City of AlbanyNY

Closing Soon

Due Aug 4, 2026

Learning Management System

Texas Department of Criminal JusticeTX

Closing Soon

Due Aug 6, 2026

Transportation Stipend Card Management Services

City of AlexandriaVA

Closing Soon

Due Aug 20, 2026

Water Management for CJC

Wayne CountyMI

Closing Soon

Due Aug 10, 2026

IT Service Management System Replacement

State of MichiganMI

Due Jul 29, 2026

Arts Education Vendor Pool RFQ

Chicago Public SchoolsIL

Due Sep 11, 2026

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University Of North Carolina At Chapel Hill

Recent intent

This document is Amendment Two to the Oracle Cloud Services Agreement US-CSA-CPQ-311783, originally dated May 31, 2017. It modifies the 'TERM AND TERMINATION' section of the original agreement by extending the contract term from five to ten years and adding a clause that allows the buyer, UNC General Administration, to terminate the order for a material breach by Oracle and receive a refund for the unutilized prepaid services. The amendment was signed in May 2022, but its specific effective date is pending.

California Public Employees’ Retirement System (CalPERS)

Recent intent

- CalPERS reported supplier survey response rate increased 51% after switching to targeted standalone email campaigns. - CalPERS reported springfed pool (SFP) use adds about 20 more vendors per year than regular RFP. - CalPERS set supplier diversity goals: 25% of contract/procurement dollars to certified small businesses and 3% DVBE on eligible contracts.

Township of Farmington

Recent intent

- Farmington City Council reviewed 2025 independent financial and federal single audit results. - Federal single audit reported internal control deficiency for suspension and debarment documentation evidence, indicating an audit-risky vendor documentation gap. - Federal single audit reported corrected invoice classification in the schedule of expenditures of financial awards for 2025.

Atwater Elementary School District

Recent intent

- Local Agency Procurement Review 2024–25 found missing cost/price analysis for SODEXO procurement. - Review required corrective actions by 05/14/2026 and warned of potential reimbursement payment holds. - Procurement review found solicitation lacked contract duration and applicable renewal options and insufficient qualified suppliers.

How to use pre-RFP signals

1. Shape the requirement

When you see a budget allocation or strategic plan mention, the agency is just beginning to define their need. Engage now to help write the specs before the RFP goes public.

2. Time your outreach

Don't cold call into the void. Use contract expiration signals to reach out to buyers exactly when they are unhappy with their incumbent or preparing to renew.

3. Arm your SDRs

Replace generic "checking in" emails with hyper-specific context. Reach out referencing their exact meeting minutes, named decision-makers, and approved budget line items.

FAQs

What is a pre-RFP signal for vendor management software?

A pre-RFP signal is a public-record indicator that a buyer is moving toward a vendor management software purchase before they've issued an RFP. Starbridge tracks six categories: meeting mentions, budget allocations, contract expirations, grant awards, leadership changes, and strategic plans.

How early does Starbridge detect vendor management software demand?

Six to eighteen months before a formal RFP, on average. The earliest signals are usually board meeting mentions or budget line items.

What sources does Starbridge monitor?

Public meeting minutes, board agendas, budget documents, contract expiration data, grant awards, public job postings, and leadership announcements across all 50 states.

Do I have to talk to sales to get the vendor management software report?

No. Enter your work email and the report is sent within minutes. A demo is optional.

What's in the free vendor management software report?

Ranked buyers with active vendor management software demand in your scope, open RFPs closing soon, expiring contracts with incumbent names, and verified buyer contacts.

How accurate are Starbridge's buyer contacts?

Validated against a 14,000-email test, Starbridge runs a 2% bounce rate. Comparable tools self-report 15 to 25%.

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University Of North Carolina At Chapel Hill

Recent intent

This document is Amendment Two to the Oracle Cloud Services Agreement US-CSA-CPQ-311783, originally dated May 31, 2017. It modifies the 'TERM AND TERMINATION' section of the original agreement by extending the contract term from five to ten years and adding a clause that allows the buyer, UNC General Administration, to terminate the order for a material breach by Oracle and receive a refund for the unutilized prepaid services. The amendment was signed in May 2022, but its specific effective date is pending.

California Public Employees’ Retirement System (CalPERS)

Recent intent

- CalPERS reported supplier survey response rate increased 51% after switching to targeted standalone email campaigns. - CalPERS reported springfed pool (SFP) use adds about 20 more vendors per year than regular RFP. - CalPERS set supplier diversity goals: 25% of contract/procurement dollars to certified small businesses and 3% DVBE on eligible contracts.

Township of Farmington

Recent intent

- Farmington City Council reviewed 2025 independent financial and federal single audit results. - Federal single audit reported internal control deficiency for suspension and debarment documentation evidence, indicating an audit-risky vendor documentation gap. - Federal single audit reported corrected invoice classification in the schedule of expenditures of financial awards for 2025.

Atwater Elementary School District

Recent intent

- Local Agency Procurement Review 2024–25 found missing cost/price analysis for SODEXO procurement. - Review required corrective actions by 05/14/2026 and warned of potential reimbursement payment holds. - Procurement review found solicitation lacked contract duration and applicable renewal options and insufficient qualified suppliers.

How to use pre-RFP signals

1. Shape the requirement

When you see a budget allocation or strategic plan mention, the agency is just beginning to define their need. Engage now to help write the specs before the RFP goes public.

2. Time your outreach

Don't cold call into the void. Use contract expiration signals to reach out to buyers exactly when they are unhappy with their incumbent or preparing to renew.

3. Arm your SDRs

Replace generic "checking in" emails with hyper-specific context. Reach out referencing their exact meeting minutes, named decision-makers, and approved budget line items.

FAQs

What is a pre-RFP signal for vendor management software?

How early does Starbridge detect vendor management software demand?

Six to eighteen months before a formal RFP, on average. The earliest signals are usually board meeting mentions or budget line items.

What sources does Starbridge monitor?

Public meeting minutes, board agendas, budget documents, contract expiration data, grant awards, public job postings, and leadership announcements across all 50 states.

Do I have to talk to sales to get the vendor management software report?

No. Enter your work email and the report is sent within minutes. A demo is optional.

What's in the free vendor management software report?

Ranked buyers with active vendor management software demand in your scope, open RFPs closing soon, expiring contracts with incumbent names, and verified buyer contacts.

How accurate are Starbridge's buyer contacts?

Validated against a 14,000-email test, Starbridge runs a 2% bounce rate. Comparable tools self-report 15 to 25%.

Vendor Management Software RFPs, Pre-RFP Signals and Bid Opportunities

Vendor Management Software: Pre-RFP Opportunities

Oracle America, Inc. at University Of North Carolina At Chapel Hill

Board Of Administration Offsite Meeting

Farmington City Council City Council Meeting

Atwater Elementary School District Regular Board Meeting

Procurement Sub-Committee Meeting

San Bernardino City Unified School District Board of Education Regular Meeting

Township of Severn Council Council Meeting

The Corporation of The Nation Municipality Regular Council Meeting Minutes

See the other 12 signals + decision-makers

Open RFPs

Explore buyers

How to use pre-RFP signals

1. Shape the requirement

2. Time your outreach

3. Arm your SDRs

FAQs

Get your 10 highest-intentaccounts

Vendor Management Software: Pre-RFP Opportunities

Oracle America, Inc. at University Of North Carolina At Chapel Hill

Board Of Administration Offsite Meeting

Farmington City Council City Council Meeting

Atwater Elementary School District Regular Board Meeting

Procurement Sub-Committee Meeting

San Bernardino City Unified School District Board of Education Regular Meeting

Township of Severn Council Council Meeting

The Corporation of The Nation Municipality Regular Council Meeting Minutes

See the other 12 signals + decision-makers

Open RFPs

Explore buyers

How to use pre-RFP signals

1. Shape the requirement

2. Time your outreach

3. Arm your SDRs

FAQs

Get your 10 highest-intentaccounts