What products and services does the City of Harrisonburg procure?

The City of Harrisonburg routinely purchases products and services in durable categories: public works, information technology, water and sewer utilities, transit and fleet, parks and recreation, police and fire services, professional services, and Central Stores commodities like janitorial and utility materials.

Does the City of Harrisonburg use cooperative purchasing or piggyback contracts?

Yes. The City of Harrisonburg authorizes Joint Procurement (Annex 1 of the Procurement Policy Manual), permitting cooperative or piggyback procurements with one or more other government agencies as an approved procurement vehicle.

What vendor requirements does the City of Harrisonburg publish for suppliers?

Per the Procurement Policy Manual, City of Harrisonburg construction solicitations require a bid guarantee (bond or certified check), performance bond, and payment bond; the City may purchase Owner-Controlled insurance. Vendors must also submit a current signed W-9 to W9@harrisonburgva.gov and follow solicitation-specific terms.

How does the City of Harrisonburg approve procurement contracts and awards?

A Purchasing Agent designated by the City Manager holds procurement authority; the Procurement Policy Manual requires sealed advertised ITB/RFPs above $100,000 for goods/non-professional services and above $80,000 for professional services. City Council approval is required for fixed-price increases over 25% or $50,000.

Where can vendors find the City of Harrisonburg's procurement policies and standard terms?

Procurement policies for the City of Harrisonburg are published on harrisonburgva.gov; the Procurement Policy Manual (effective 10-08-24) and General Terms & Conditions set bid thresholds, bonding and insurance rules, approval authority, debarment, and protest procedures and link the Vendor Pocket Guide.

What supplier diversity programs does the City of Harrisonburg use?

The City of Harrisonburg's Procurement Policy Manual (Appendix B) promotes participation by small businesses and firms owned by minorities, women, and service-disabled veterans and incorporates Virginia SBSD-certified businesses; a separate DBE Program applies to federally funded transit procurements.

City of Harrisonburg

Track open bid opportunities, contracts, public meetings, and key contacts for City of Harrisonburg.

Buyer type:: City
Location:: Harrisonburg, VA
Country:: US

City of Harrisonburg RFPs

Active opportunities open for bidding

DB-127170 Fire Station #4 Project Request for Qualifications (2027006-FD-DB)
Open
Aug 25, 2026
Closes
Oct 14, 2026
The City of Harrisonburg is soliciting Statements of Qualifications from firms to serve as design-builder for the Harrisonburg Fire Department Fire Station #4 Project. The RFQ is intended to identify the best-qualified firms for the design and construction work, with selected firms invited to submit proposals; submissions must meet all stated requirements and evaluation criteria. The opportunity was open as of 2026-08-27, closes October 14, 2026 at 3:00 PM, and includes an optional prebid/proposal conference or site visit described in the solicitation documents; it is a procurement solicitation, not a grant program.
Preventive Maintenance & Repair Services for Fire Response Vehicles RFP (2027013-FD-P)
Open
Aug 24, 2026
Closes
Sep 16, 2026
The City of Harrisonburg is soliciting sealed proposals for preventive maintenance and repair services for fire apparatus and other special service response vehicles operated by the Harrisonburg Fire Department. Work may occur at fire stations, the City's Central Garage, or a contractor's facility within 75 road miles of 80 Maryland Avenue, and proposals offering 100% City-facility performance will not be accepted. This is an open, non-grant services procurement with proposals due September 16, 2026, at 3:00 PM.
Compensation Market Assessment RFP (2027017-HR-P)
Open
-
Closes
Sep 11, 2026
The City of Harrisonburg is seeking a qualified firm to conduct a three-year compensation market assessment covering 16 peer municipalities. The work includes analyzing salary structures, evaluating job classifications, and delivering annual reports with recommendations for salary schedule adjustments and classification changes. The resulting guidance will support the city’s annual budgeting cycle and provide implementation timelines.

Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
194637
Employee FTE
Full-time equivalent employees.
737.8
Population
Population size to gauge opportunity scale.
50,839
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
55 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Harrisonburg

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
55 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than $80,000, use sole source.
- Coops: Frequently procures through Sourcewell and BuyBoard; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Sole Source
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- City of Harrisonburg, VA strictly adheres to competitive procurement. Sole source awards above the City’s $80,000 competitive bidding threshold are not issued. Pursuing a sole source justification is generally inefficient—redirect to cooperative purchasing or a formal eVA solicitation.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Cooperatives
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- The City uses cooperative purchasing and maintains memberships with Sourcewell and BuyBoard. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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City of Harrisonburg Contracts

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Virginia Risk Sharing Association at City of Harrisonburg
Effective: Jul 1, 2025Expires: Expiration date locked.Unlock
This document serves as the Cover Page to a Member Agreement between the Virginia Risk Sharing Association (VRSA) and Harrisonburg Rockingham Emergency Communications Center for insurance coverages effective from July 1, 2025, to July 1, 2026. It details various liability and property coverages, their limits, and deductibles, along with reinsurance arrangements. The agreement references external documents for specific contribution amounts, outlines potential financial liabilities for members, and records the member's decision to reject higher uninsured motorist limits.
Virginia Risk Sharing Association at City of Harrisonburg
Effective: Jul 1, 2023Expires: Expiration date locked.Unlock
This document is the 2023-2024 Cover Page to Member Agreement between the Virginia Risk Sharing Association and the City of Harrisonburg (Member #0191). It specifies various insurance coverages, limits of liability, and deductibles, along with reinsurance details for the period of July 1, 2023, to July 1, 2024. The agreement also outlines member liabilities and the member's decision regarding uninsured motorist limits. Financial contributions are referred to external 'Contribution Summary Page' and 'Declaration Pages'.
Virginia Risk Sharing Association at City of Harrisonburg
Effective: Jul 1, 2024Expires: Expiration date locked.Unlock
This document is a 2024-2025 Member Agreement Cover Page from the Virginia Risk Sharing Association (VRSA) for the Harrisonburg Rockingham Emergency Communications Center. It outlines various insurance coverages including Local Government Liability, Cyber, Automobile, Excess Liability, Property, Boiler and Machinery, Fidelity/Crime, Workers' Compensation, and Line of Duty Act Liability, along with their respective limits, deductibles, and reinsurance terms for the period of July 1, 2024, to July 1, 2025. The agreement also addresses member contributions, liability provisions, and the member's rejection of higher uninsured motorist limits.

Early Buyer Signals

Board meetings and strategic plans from City of Harrisonburg

City Of Harrisonburg City Council Meeting Minutes
Date: Apr 14, 2026Type: Meeting mention
The council reviewed and approved several special event applications, including a library reading celebration, a pride celebration, and a half marathon. Supplemental appropriations for the General Fund, Water Capital Projects Fund, Water Fund, and Stormwater Fund were approved. Rezoning requests and special use permits were considered for properties on Franklin Street and Madison Street. Presentations were received regarding the Planning Commission Annual Report, a sculpture design for the Spraygrounds at Ralph Sampson Park, the Harrison House project, an artificial intelligence policy, the proposed fiscal year budget, automated license plate readers, and the restoration of the City Hall complex. Appointments were made to the EPSAC and the Harrisonburg Redevelopment and Housing Authority. The council also entered into a closed session to consult with legal counsel regarding litigation.
City of Harrisonburg City Council Meeting Minutes
Date: Jun 9, 2026Type: Meeting mention
The council recognized World Refugee Day and approved electronic attendance for a council member. Key legislative actions included public hearings for a special use permit for a short-term rental and rezoning requests, though a housing development request was tabled for community engagement. The council approved ordinance amendments regarding water and sewer rate structures, stormwater utility fees, erosion control management fees, and building code appeal processes. Additionally, the council authorized supplemental appropriations for the Police Department and various grants, as well as a reallocation of funds for the Kids Castle project.

Key Contacts

Public-sector contacts connected to City of Harrisonburg.

Jordan SitesAccountant Sr

*******@************

+1 (***) ***-****

June SpitzerAccounting Manager

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Frequently asked questions

Who manages procurement and purchasing for the City of Harrisonburg?

Procurement and purchasing for the City of Harrisonburg are managed through the City Manager's office by a designated Purchasing Agent in the Finance and Purchasing Division; the five-member elected City Council provides governance and meets 2nd and 4th Tuesdays at 7:00 PM.

Where does the City of Harrisonburg post bids and RFPs?

The City of Harrisonburg posts sealed solicitations, addenda, and award notices on the Commonwealth of Virginia's eProcurement portal (eVA); surplus sales are listed on Public Surplus. Vendors should register on eVA and monitor it for addenda and awards.

How do vendors complete vendor registration with the City of Harrisonburg?

Vendors register on the Commonwealth of Virginia's eVA portal to respond to City of Harrisonburg solicitations (registration is free). For payment setup, email a current signed W-9 to W9@harrisonburgva.gov and provide a remittance address on company letterhead if it differs from the W-9.

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City of Harrisonburg

City of Harrisonburg RFPs

DB-127170 Fire Station #4 Project Request for Qualifications (2027006-FD-DB)

Preventive Maintenance & Repair Services for Fire Response Vehicles RFP (2027013-FD-P)

Compensation Market Assessment RFP (2027017-HR-P)

Buyer Attributes

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How to Sell to City of Harrisonburg

City of Harrisonburg Contracts

Virginia Risk Sharing Association at City of Harrisonburg

Virginia Risk Sharing Association at City of Harrisonburg

Virginia Risk Sharing Association at City of Harrisonburg

Early Buyer Signals

City Of Harrisonburg City Council Meeting Minutes

City of Harrisonburg City Council Meeting Minutes

Key Contacts

Frequently asked questions

Get your 10 highest-intentaccounts

City of Harrisonburg RFPs

DB-127170 Fire Station #4 Project Request for Qualifications (2027006-FD-DB)

Preventive Maintenance & Repair Services for Fire Response Vehicles RFP (2027013-FD-P)

Compensation Market Assessment RFP (2027017-HR-P)

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Harrisonburg

City of Harrisonburg Contracts

Virginia Risk Sharing Association at City of Harrisonburg

Virginia Risk Sharing Association at City of Harrisonburg

Virginia Risk Sharing Association at City of Harrisonburg

Early Buyer Signals

City Of Harrisonburg City Council Meeting Minutes

City of Harrisonburg City Council Meeting Minutes

Key Contacts

Frequently asked questions

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City Of Harrisonburg Planning Commission Meeting Minutes

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City of Harrisonburg

City of Harrisonburg RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Harrisonburg

City of Harrisonburg Contracts

Virginia Risk Sharing Association at City of Harrisonburg

Virginia Risk Sharing Association at City of Harrisonburg

Virginia Risk Sharing Association at City of Harrisonburg

Early Buyer Signals

City Of Harrisonburg City Council Meeting Minutes

City of Harrisonburg City Council Meeting Minutes

Key Contacts

Frequently asked questions

Get your 10 highest-intentaccounts

City of Harrisonburg RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Harrisonburg

City of Harrisonburg Contracts

Virginia Risk Sharing Association at City of Harrisonburg

Virginia Risk Sharing Association at City of Harrisonburg

Virginia Risk Sharing Association at City of Harrisonburg

Early Buyer Signals

City Of Harrisonburg City Council Meeting Minutes

City of Harrisonburg City Council Meeting Minutes

Key Contacts

Frequently asked questions

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City Of Harrisonburg Planning Commission Meeting Minutes

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