Buying Signals

Event Management Software RFPs, Pre-RFP Signals and Bid Opportunities

See emerging pre-RFP opportunities from public-sector buyers this week based on contract renewal timing, meetings and job changes, and paired with verified contact info.

152Pre-RFP opportunities 50+Open RFPs

Monitoring 320K+ public sector buyers

Event Management Software: Pre-RFP Opportunities

Source-backed signals from meeting minutes, budgets, contract activity, grants, and leadership changes.

River Trails Park District

ILJul 16

Why now

- Visionary theme "Efficiencies" calls to possibly replace the recreation registration software platform with real-time online capabilities. - Master plan includes selecting, installing, and training staff on advanced technology registration software with real-time interface compatibility. - Goal includes exploring real-time technology capability in facility scheduling for programs, rentals, and events.

Meeting MentionPre-RFPDetected: Jul 16

Key Contacts · Verified by Starbridge

Crista Altergott

Administrative Assistant / Risk Management, OMA & FOIA Officer

Bret Fahnstrom

Executive Director

City of Port Richey

FLJul 13

Why now

- Mayor’s Ball sponsorship packet and flyer updates are being finalized with defined sponsor tiers and included tables/tickets. - Committee discusses using a ticketing platform that keeps a centralized ticket register with attendee information. - Members address prior centennial card-payment fee impact (3.5%) and prefer an option that supports the platform only if desired.

Meeting MentionPre-RFPDetected: Jul 13

Key Contacts · Verified by Starbridge

Nancy S. Meyer

City Attorney

Ashlee McDonough

City Clerk / CMC

Town of Upton

MAMay 6

Why now

- Kids at Play changes summer structure into half-day beach activities and half-day recreation activities to satisfy state program/camp criteria. - Staff ratios and timing were debated, including maintaining 1:6 ratios and handling exceptions during check-in/checkout. - Two check-in and two checkout stations are planned at midday to manage attendance, pickup flow, and reduce overlap issues. - Square was discussed for registrations with a $60 item cost and no monthly fee to handle payments. - A conditional financial assistance form is on hold until the new model is finalized and scheduled to open in the next few days.

Meeting MentionPre-RFPDetected: May 6

Key Contacts · Verified by Starbridge

Kathleen Bern

Assistant Town Clerk

Susan Rogers

Assistant Treasurer/Collector

City of Ashland

ORJul 13

Why now

- Ashland City Council workshop reviewed a six-month special events pilot with tier limits totaling 12 events. - Council discussed organizer requirements for public communication (text, mail, email, inerson) during the pilot. - Staff outlined merchant survey and additional event data collection to evaluate impacts and increase business.

Meeting MentionPre-RFPDetected: Jul 13

Key Contacts · Verified by Starbridge

Chad Sobotka

AFN Operations Manager

Nick Palmesano

Battalion Chief

City of Fitchburg

WIJul 9

Why now

- Fitchburg considered and approved a Hoshochi Park rental policy to move final reservation approval to City Council. - Parks staff proposed 2027 fee schedule changes due to staff time and materials for field prep (including fuel/lining fields). - Commissioners discussed indoor facility rental policy differences and cancellation authority tied to rental system use and compliance.

Meeting MentionPre-RFPDetected: Jul 9

Key Contacts · Verified by Starbridge

Robert Cornelius

Accountant

Kari Miller

Accounting Manager/Treasurer

City of Dyersville

IAJul 6

Why now

- Petition requests protected Friday youth field scheduling and modifies tournament rain delay policies. - June 12, 2026 rain caused last-minute T-ball field changes and equipment not set before games. - 2027 plan reserves Commercial Club Park Fridays 5:00 p.m. to 8:00 p.m. for T-ball May 7 through June 11.

Meeting MentionPre-RFPDetected: Jul 6

Key Contacts · Verified by Starbridge

Mick Michel

City Administrator

Tricia Maiers

City Clerk/Treasurer

Town of Stratford

CTApr 29

Why now

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Meeting MentionPre-RFPDetected: Apr 29

Key Contacts · Verified by Starbridge

Anthony Rhew

Acting Deputy Chief of Police

Caitlin Bosse

Acting Finance Director

City of Middleton

WIJul 6

Why now

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Meeting MentionPre-RFPDetected: Jul 6

Key Contacts · Verified by Starbridge

Diego Fernandez

Accountant

Katy Nelson

Alder, District 3

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Open RFPs

Event Staffing and Management Services

City of San AntonioTX

Closing Soon

Due Jul 31, 2026

Event Staffing and Management Services RFP

City of San AntonioTX

Closing Soon

Due Jul 31, 2026

Third Party Event Planning and Conference Management Services

Texas Facilities CommissionTX

Closing Soon

Due Aug 13, 2026

UC San Diego Event Crowd Management Services RFP

University Of California San DiegoCA

Closing Soon

Due Aug 7, 2026

Operation, Management, and Lease of Meadowbrook Golf & Event Center (RFP)

City of KilgoreTX

Closing Soon

Due Jul 31, 2026

Signals-Downtown Special Event Transportation Management Plan RFP

City of ColumbusOH

Closing Soon

Due Aug 12, 2026

Third Party Event Planning and Conference Management Services RFP

The University Of Texas Health Science Center At HoustonTX

Closing Soon

Due Aug 13, 2026

Sourcing Event - Provider Data Management-Credentialing Verification Office (RFP)

North Carolina Department of Health and Human ServicesNC

Closing Soon

Due Aug 21, 2026

Event Operator Services for 1680 Lexington Avenue Event Space RFP

New York City Economic Development CorporationNY

Closing Soon

Due Aug 7, 2026

Event Operator Services for 1680 Lexington Avenue Event Space RFP

New York City Economic Development CorporationNY

Closing Soon

Due Aug 7, 2026

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River Trails Park District

Recent intent

- Visionary theme "Efficiencies" calls to possibly replace the recreation registration software platform with real-time online capabilities. - Master plan includes selecting, installing, and training staff on advanced technology registration software with real-time interface compatibility. - Goal includes exploring real-time technology capability in facility scheduling for programs, rentals, and events.

City of Port Richey

Recent intent

- Mayor’s Ball sponsorship packet and flyer updates are being finalized with defined sponsor tiers and included tables/tickets. - Committee discusses using a ticketing platform that keeps a centralized ticket register with attendee information. - Members address prior centennial card-payment fee impact (3.5%) and prefer an option that supports the platform only if desired.

Town of Upton

Recent intent

- Kids at Play changes summer structure into half-day beach activities and half-day recreation activities to satisfy state program/camp criteria. - Staff ratios and timing were debated, including maintaining 1:6 ratios and handling exceptions during check-in/checkout. - Two check-in and two checkout stations are planned at midday to manage attendance, pickup flow, and reduce overlap issues. - Square was discussed for registrations with a $60 item cost and no monthly fee to handle payments. - A conditional financial assistance form is on hold until the new model is finalized and scheduled to open in the next few days.

City of Ashland

Recent intent

- Ashland City Council workshop reviewed a six-month special events pilot with tier limits totaling 12 events. - Council discussed organizer requirements for public communication (text, mail, email, inerson) during the pilot. - Staff outlined merchant survey and additional event data collection to evaluate impacts and increase business.

How to use pre-RFP signals

1. Shape the requirement

When you see a budget allocation or strategic plan mention, the agency is just beginning to define their need. Engage now to help write the specs before the RFP goes public.

2. Time your outreach

Don't cold call into the void. Use contract expiration signals to reach out to buyers exactly when they are unhappy with their incumbent or preparing to renew.

3. Arm your SDRs

Replace generic "checking in" emails with hyper-specific context. Reach out referencing their exact meeting minutes, named decision-makers, and approved budget line items.

FAQs

What is a pre-RFP signal for event management software?

A pre-RFP signal is a public-record indicator that a buyer is moving toward a event management software purchase before they've issued an RFP. Starbridge tracks six categories: meeting mentions, budget allocations, contract expirations, grant awards, leadership changes, and strategic plans.

How early does Starbridge detect event management software demand?

Six to eighteen months before a formal RFP, on average. The earliest signals are usually board meeting mentions or budget line items.

What sources does Starbridge monitor?

Public meeting minutes, board agendas, budget documents, contract expiration data, grant awards, public job postings, and leadership announcements across all 50 states.

Do I have to talk to sales to get the event management software report?

No. Enter your work email and the report is sent within minutes. A demo is optional.

What's in the free event management software report?

Ranked buyers with active event management software demand in your scope, open RFPs closing soon, expiring contracts with incumbent names, and verified buyer contacts.

How accurate are Starbridge's buyer contacts?

Validated against a 14,000-email test, Starbridge runs a 2% bounce rate. Comparable tools self-report 15 to 25%.

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River Trails Park District

Recent intent

- Visionary theme "Efficiencies" calls to possibly replace the recreation registration software platform with real-time online capabilities. - Master plan includes selecting, installing, and training staff on advanced technology registration software with real-time interface compatibility. - Goal includes exploring real-time technology capability in facility scheduling for programs, rentals, and events.

City of Port Richey

Recent intent

- Mayor’s Ball sponsorship packet and flyer updates are being finalized with defined sponsor tiers and included tables/tickets. - Committee discusses using a ticketing platform that keeps a centralized ticket register with attendee information. - Members address prior centennial card-payment fee impact (3.5%) and prefer an option that supports the platform only if desired.

Town of Upton

Recent intent

- Kids at Play changes summer structure into half-day beach activities and half-day recreation activities to satisfy state program/camp criteria. - Staff ratios and timing were debated, including maintaining 1:6 ratios and handling exceptions during check-in/checkout. - Two check-in and two checkout stations are planned at midday to manage attendance, pickup flow, and reduce overlap issues. - Square was discussed for registrations with a $60 item cost and no monthly fee to handle payments. - A conditional financial assistance form is on hold until the new model is finalized and scheduled to open in the next few days.

City of Ashland

Recent intent

- Ashland City Council workshop reviewed a six-month special events pilot with tier limits totaling 12 events. - Council discussed organizer requirements for public communication (text, mail, email, inerson) during the pilot. - Staff outlined merchant survey and additional event data collection to evaluate impacts and increase business.

How to use pre-RFP signals

1. Shape the requirement

When you see a budget allocation or strategic plan mention, the agency is just beginning to define their need. Engage now to help write the specs before the RFP goes public.

2. Time your outreach

Don't cold call into the void. Use contract expiration signals to reach out to buyers exactly when they are unhappy with their incumbent or preparing to renew.

3. Arm your SDRs

Replace generic "checking in" emails with hyper-specific context. Reach out referencing their exact meeting minutes, named decision-makers, and approved budget line items.

FAQs

What is a pre-RFP signal for event management software?

How early does Starbridge detect event management software demand?

Six to eighteen months before a formal RFP, on average. The earliest signals are usually board meeting mentions or budget line items.

What sources does Starbridge monitor?

Public meeting minutes, board agendas, budget documents, contract expiration data, grant awards, public job postings, and leadership announcements across all 50 states.

Do I have to talk to sales to get the event management software report?

No. Enter your work email and the report is sent within minutes. A demo is optional.

What's in the free event management software report?

Ranked buyers with active event management software demand in your scope, open RFPs closing soon, expiring contracts with incumbent names, and verified buyer contacts.

How accurate are Starbridge's buyer contacts?

Validated against a 14,000-email test, Starbridge runs a 2% bounce rate. Comparable tools self-report 15 to 25%.

Event Management Software RFPs, Pre-RFP Signals and Bid Opportunities

Event Management Software: Pre-RFP Opportunities

River Trails Park District Comprehensive Parks and Recreation Master Plan 2027-2036

Port Richey Events Committee Events Committee Meeting

Recreation Commission Meeting

Grants Pass City Council Workshop

Fitchburg Park Commission Meeting

Dyersville City Council Minutes

Ordinance Committee Budget Workshop Session

Parks, Recreation, and Forestry Commission Meeting

See the other 12 signals + decision-makers

Open RFPs

Explore buyers

How to use pre-RFP signals

1. Shape the requirement

2. Time your outreach

3. Arm your SDRs

FAQs

Get your 10 highest-intentaccounts

Event Management Software: Pre-RFP Opportunities

River Trails Park District Comprehensive Parks and Recreation Master Plan 2027-2036

Port Richey Events Committee Events Committee Meeting

Recreation Commission Meeting

Grants Pass City Council Workshop

Fitchburg Park Commission Meeting

Dyersville City Council Minutes

Ordinance Committee Budget Workshop Session

Parks, Recreation, and Forestry Commission Meeting

See the other 12 signals + decision-makers

Open RFPs

Explore buyers

How to use pre-RFP signals

1. Shape the requirement

2. Time your outreach

3. Arm your SDRs

FAQs

Get your 10 highest-intentaccounts