EHR/EMR RFPs

Procurement Shared Services on behalf of the Government of the Northwest Territories Department of Health and Social Services is requesting proposals for an Electronic Health Records System under solicitation EV7124, for services applying to all communities. The RFP was published on 2026-05-01 and is posted with documents and addenda on the GNWT contracts portal; multiple addenda were issued through July 2026. Proposals are due August 24, 2026 at 17:00 EDT and the procurement contact is Procurement Shared Services (psstenders@gov.nt.ca).

Implement a HIPAA-compliant Electronic Health Records (EHR) system specific to local public health operations. Key factors in this request include ease of use, connectivity with state and other local systems, and simplified patient appointment scheduling and reminders. See attached file.

The Grand Traverse Band of Ottawa and Chippewa Indians is seeking proposals for the modernization of their Electronic Health Records (EHR) system. This solicitation, posted through the MITN Purchasing Group on BidNet Direct, aims to procure a comprehensive EHR solution to support the Tribe's healthcare delivery services. Proposals must be submitted by August 27, 2026 at 5:00 PM EDT, with full solicitation documents available to registered vendors through the MITN/BidNet Direct listing.

proposals from qualified healthcare vendors to provide one, a combination of, or all of the following services: Medical Services; Mental Health Services; Electronic Medical Records Administration (EMR/EHR); Medical Records Management; Healthcare Program Administration.

Provide a comprehensive, unified enterprise platform electronic health record (ehr) system to replace its current fragmented, best of breed application environment.

Arlington County Government is seeking a qualified contractor to resell Hyland's Electronic Records Management (ERM) products and services, support implemented software, provide skilled staffing for ongoing support and enhancements, and deliver additional projects when requested by the County. The awarded vendor will supply Hyland licenses, annual maintenance renewals, subscriptions, and related services, while advising the County quarterly on product updates. The RFP includes review of OnBase upgrade delta reports, performing annual license inventory to identify cost-saving opportunities, and maintaining authorized Hyland partner status throughout the contract period.

Arlington County Government is seeking a qualified contractor to resell Hyland's Electronic Records Management (ERM) products and services, support implemented software, provide skilled staffing for ongoing support and enhancements, and deliver additional projects when requested by the County. The awarded vendor will supply Hyland licenses, annual maintenance renewals, subscriptions, and related services, while advising the County quarterly on product updates. The RFP includes review of OnBase upgrade delta reports, performing annual license inventory to identify cost-saving opportunities, and maintaining authorized Hyland partner status throughout the contract period.

The Virginia Department of Veterans Services (DVS) is seeking a vendor to design, develop, implement, and maintain a comprehensive Medical Records Software Solution (electronic medical records platform) for all DVS Care Centers. The project requires replacing or augmenting existing record-keeping processes with secure, interoperable electronic health records that integrate with state and federal health information exchanges while remaining HIPAA compliant, including data migration from legacy records and ongoing training and maintenance. Proposals are due by August 26, 2026, with the solicitation (RFP-119708) posted on the state's official eVA procurement portal.

The National Archives and Records Administration (NARA) issued a Sources Sought notice to conduct market research for relocation of federal government records to NARA. The notice requests industry capability information and states a Summary of Requirement will be attached; responses are for information and planning only and do not constitute a solicitation or offer. The notice identifies contract scope context (volume of records, estimated period of performance) and provides contracting office contact information for interested vendors.

ICBC (Insurance Corporation of British Columbia) is seeking qualified and experienced proponents to provide offsite records services for its locations in British Columbia. The services are divided into two region-based categories: Vancouver Island, and Lower Mainland and remaining British Columbia (excluding Vancouver Island). Optional services include the digitalization of microfiche records, and the contract will be for a one-year period with bidders required to be located onshore within Canada.

The City of Yonkers / Yonkers Public Schools (Westchester County, New York) is soliciting proposals from qualified vendors to provide off-site records storage services for the combined municipal and school district procurement group. The contract (Solicitation RFP-559) covers secure off-site storage, retrieval, and related records management services in accordance with the published scope of work and requirements. Sealed proposals must be delivered to the Yonkers Purchasing Office at One Larkin Center, 3rd Floor, Yonkers, NY 10701 by 2:00 PM EDT on July 31, 2026.

Provide five (5) rms screen captures of the proposed records management system (rms). MNPD Key RMS Details (numbers are approximate): • RMS Implemented in: 2009 • Active MNPD RMS Users (past year): 1,027 • Total RMS Users: 3000 • External RMS Users: 184 • Total Partner Agencies: 16 • Annual User Connections: 149,756 • Average Daily RMS Connections: 4,831 • Database Size: 6.8 TB (predominantly documents and images) • Database Platform: Oracle 19.19.0.0.0 on Oracle Server Release 7.

This is a Massachusetts Operational Services Division statewide solicitation (Blanket) for records management, digitization, and archiving services including storage and document scanning. The solicitation is open and establishes a statewide contract vehicle covering related services through the contract end date.

Provide modern, scalable, and secure solutions that collectively support the district's transition to an all-electronic student cumulative record environment.

The City of Mauldin Police Department (MPD) issued a Request for Proposals for a comprehensive, cloud-based Records Management System (RMS) to modernize the department’s ability to manage, store, and report law enforcement data. Key requirements include full incident reporting capabilities, 24-hour technical support, and strict compliance with SCIBRS, NIBRS, and CJIS standards. The procurement is being managed through the South Carolina Business Opportunities (SCBO) portal and responses are due October 4, 2026.

The County of Los Angeles Internal Services Department issued an RFSQ to establish Master Agreements for records management services across Los Angeles County, including secure physical storage, climate-controlled vault storage, high-volume document scanning/OCR, and certified records destruction. The Master Agreement initial term is five years with options totaling up to approximately 11.5 years. The solicitation (ID: GCS-10637-S) was posted at the end of March 2026, but an explicit submission deadline was not visible in accessible sources due to portal verification requirements.

Implement a PRA Request Tracking and eDiscovery solution to automate the end-to-end workflows for intake, tracking, and fulfilling PRA requests, as well as storing and sharing the requested content.

This emergency procurement is for the maintenance and operational support of the existing Illinois Vital Records System (IVRS-NX) and its related modules. The contract covers services required to ensure the continued functionality of the state's proprietary vital records management infrastructure. Proposals are being managed through the Illinois Department of Public Health via the BidBuy procurement system.

Indian Highway Safety Traffic Records Forum Grant is a federal grant opportunity from the U.S. Bureau of Indian Affairs, Office of Justice Services (Indian Highway Safety Program) to fund tribal attendance at the Traffic Records Forum. The award covers registration fees and travel expenses and is available to federally recognized tribes that do not already have an Indian Highway Safety Grant for FY2027. The opportunity opened on 2026-06-29 and closes on 2027-07-23, and the official posting is on Grants.gov.

The California Department of Public Health issued RFI 26-10309 to gather market information on high-volume imaging and indexing solutions to digitize approximately three million paper marriage records. The RFI is for market research and information-gathering only (no contract will be awarded from this RFI) and requests details on imaging, indexing, secure handling of sensitive records, and staffing. The event is open for vendor responses and includes contact information for CDPH procurement staff.