What products and services does the City of Sunnyvale procure?

The City of Sunnyvale commonly procures public works and construction, professional services (engineering and architecture), goods and supplies, and IT/consulting services. These durable procurement categories are reflected in solicitations posted on the City's PlanetBids vendor portal.

What vendor requirements does the City of Sunnyvale publish for vendors?

City of Sunnyvale vendor compliance requirements—such as insurance, bid bonds, and professional licensing—are specified within each solicitation's documents on the PlanetBids portal. Vendors must review every solicitation packet for required insurance limits, bonds, licenses, and submission instructions before bidding.

How does the City of Sunnyvale approve procurement contracts and awards?

Contract and purchase approvals for the City of Sunnyvale are governed by Municipal Code Chapter 2.08, which establishes the centralized purchasing system and sets purchasing authority and approval rules. Refer to Chapter 2.08 for delegated signature authority, approval thresholds, and procedural requirements for awards.

Where can vendors find procurement policies and standard terms for the City of Sunnyvale?

City of Sunnyvale procurement policies and standard contract terms are documented in Municipal Code Chapter 2.08 and on the City's "Bid on City Projects" procurement page. Consult Chapter 2.08 for legal purchasing rules and the City page for procedural guidance and portal links.

City of Sunnyvale

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Buyer type:: City
Location:: Sunnyvale, CA
Country:: US

City of Sunnyvale RFPs

Active opportunities open for bidding

Professional Services for Performing Arts Center Renovation
Posted
Sep 3, 2026
Closes
Sep 30, 2026
The City of Sunnyvale is seeking proposals from licensed architectural firms for design, bid-document preparation, and construction support for the Performing Arts Center Renovation Project. Services include preliminary and final design, environmental assessment, cost estimating, schedule monitoring, reporting, project management, and support for competitive public-works bidding. The renovation includes theater seating, restroom, stage, door-closer, projection-lighting, and lobby-lighting improvements, with compliance required under applicable accessibility, building, and California code requirements.
On-Call Contracts for Engineering and Design Services
Posted
Sep 1, 2026
Closes
Sep 28, 2026
The City of Sunnyvale is accepting Statements of Qualifications from engineering firms to establish on-call contracts for engineering and design services supporting the Department of Public Works Project Administration Division. The anticipated contract term is five years, with one optional one-year renewal, and work will be assigned based on project needs, funding availability, and consultant qualifications. Electronic responses are due September 28, 2026, at 3:00 p.m. Pacific Daylight Time.
Plan Review Inspection Services for Indoor Public Safety Radio Coverage Systems (Request For Proposal)
Posted
Aug 31, 2026
Closes
Oct 5, 2026
Provide plan review inspection services.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
161281
Employee FTE
Full-time equivalent employees.
900.5
Population
Population size to gauge opportunity scale.
156,577
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
38 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
Higher is better Unlock
Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
Higher is better Unlock
Latest Budget Year
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Operating Budget
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How to Sell to City of Sunnyvale

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
38 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: Use only if the solution is uniquely proprietary/compatibility-critical; coordinate a Council-approved sole source.
- Coops: Frequently procures through Sourcewell, NASPO ValuePoint, OMNIA Partners, and can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Sole Source
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- Entity: City of Sunnyvale, CA.
- Policy basis: Sunnyvale Municipal Code Section 2.08.070 (sole source exemptions).
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- Sunnyvale uses cooperative purchasing; it is authorized by municipal code (Section 2.08.220) and preferred to streamline buys. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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City of Sunnyvale Contracts

Track vendor wins and renewal opportunities

INTERCARE at City of Sunnyvale
Effective: Jan 1, 2025Expires: Expiration date locked.Unlock
This document is Intercare's Cost Proposal Form for claims administration services for 'The City'. It outlines three distinct pricing options, each comprising a one-time $7,500 data conversion fee and firm fixed monthly rates for staffing during an initial term (January 1, 2025 - July 1, 2030) and two renewal terms extending to June 30, 2032. The proposal also itemizes various ancillary, administrative, managed care, and cost containment services with per-unit, per-year, or percentage-based rates. The different pricing options offer varied monthly costs for the claims administration component.
Lwp Claims Solutions Inc. at City of Sunnyvale
Effective: Jul 1, 2025Expires: Expiration date locked.Unlock
This contract is for LWP Claims Solutions, Inc. to provide Workers' Compensation Third Party Claims Administrator Services to the City of Sunnyvale. The agreement has an initial term of five years starting July 1, 2025, with options for two one-year extensions, potentially extending service until June 30, 2032. Compensation includes a one-time startup fee and firm fixed monthly rates, with an overall compensation cap of $2,431,620. The scope of work details comprehensive claims administration, risk management information system requirements, and other ancillary services.
Tristar Risk Management at City of Sunnyvale
Effective: Mar 13, 2025Expires: Expiration date locked.Unlock
This Purchase Agreement outlines third-party administrator services by TRISTAR Risk Management for the City of Sunnyvale for excess workers' compensation and employer's liability insurance. The agreement is for three years, effective from March 13, 2025, to March 12, 2028, with an annual fee of $12,500, billed annually in advance. The agreement also includes detailed fee schedules for optional and preferred provider specialty services, which are billed separately based on usage. This agreement replaces a prior Purchase Agreement, PA0002477.
SurveyMonkey Inc at City of Sunnyvale
Effective: Jul 1, 2022Expires: Expiration date locked.Unlock
This document details Change Order #1 to Blanket Purchase Agreement PA0000979 between SurveyMonkey Inc. and the City of Sunnyvale. The change order increases the total agreement amount to $14,969.24 USD. The agreement provides subscription and access to the SurveyMonkey platform for the period of July 1, 2022, to June 30, 2025, incorporating Order# Q-44758 which outlines the initial subscription products.
SurveyMonkey Inc at City of Sunnyvale
Effective: Jul 1, 2025Expires: Expiration date locked.Unlock
This document is a Purchase Order (OR1038408) from the City of Sunnyvale to SurveyMonkey Inc. for the renewal of SurveyMonkey Enterprise survey system SaaS. The service period is from July 1, 2025, to June 30, 2026, with a total cost of 4,603.31 USD. The PO references SurveyMonkey Quote Q-131910 for the detailed subscription products.

Early Buyer Signals

Board meetings and strategic plans from City of Sunnyvale

City of Sunnyvale City Council Meeting Minutes
Date: Aug 11, 2026Type: Meeting mention
The council held a special meeting to discuss inclusionary housing requirements and below market rate in-lieu fees. During the regular council meeting, various consultant service agreements were awarded for bridge maintenance, park renovations, and investment management. Several amendments and deletions to the Council Policy Manual were approved. The council also adopted ordinances related to claims settlement authority and updates to local energy standards and building codes. Additionally, the council approved the city's responses to Santa Clara County Civil Grand Jury reports and accepted the Community Equity Assessment findings, with modifications to address gaps in community access and under-served areas. The meeting concluded with reports on intergovernmental committee assignments and information-only reports regarding city operations.
Community Event and Neighborhood Grant Distribution Subcommittee Subcommittee Meeting
Date: Aug 17, 2026Type: Meeting mention
The subcommittee meeting covered several key topics, including a review of the previous calendar year's grant funding, the introduction of new special event council policies, and updates to the grant application process. Discussions included a new four-year sustainability plan requirement for applicants, revised eligibility for block party grants allowing resident applications, and the implementation of a new community funding program for local nonprofits. The subcommittee also reviewed the timeline and procedures for the upcoming grant cycles and discussed methods for improving public awareness of funded community events.

Key Contacts

Public-sector contacts connected to City of Sunnyvale.

Tran NguyenAccounting Division Manager

*******@************

+1 (***) ***-****

Inderdeep DhillonAccounting Manager

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Frequently asked questions

Who manages procurement and purchasing for the City of Sunnyvale?

The City of Sunnyvale centralizes purchasing under Municipal Code Chapter 2.08, which establishes the city's centralized purchasing system and purchasing authority. Vendors should consult Chapter 2.08 for delegated authorities, approval thresholds, and administrative rules that govern procurements and contract awards.

Where does the City of Sunnyvale post bids and RFPs?

The City of Sunnyvale posts bids and RFPs on the PlanetBids vendor portal; the City's "Bid on City Projects" page links directly to PlanetBids. Vendors should monitor PlanetBids for posted solicitations, addenda, award results, and notification subscription options for City opportunities.

How do vendors complete vendor registration with the City of Sunnyvale?

Vendors register and manage accounts for City of Sunnyvale solicitations through the PlanetBids Vendor Portal, which is linked from the City's "Bid on City Projects" page. Use PlanetBids to create an account, submit responses, and opt into notification alerts for relevant solicitations.

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City of Sunnyvale

City of Sunnyvale RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Sunnyvale

City of Sunnyvale Contracts

INTERCARE at City of Sunnyvale

Lwp Claims Solutions Inc. at City of Sunnyvale

Tristar Risk Management at City of Sunnyvale

SurveyMonkey Inc at City of Sunnyvale

SurveyMonkey Inc at City of Sunnyvale

Early Buyer Signals

City of Sunnyvale City Council Meeting Minutes

Community Event and Neighborhood Grant Distribution Subcommittee Subcommittee Meeting

Key Contacts

Frequently asked questions

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City of Sunnyvale RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Sunnyvale

City of Sunnyvale Contracts

INTERCARE at City of Sunnyvale

Lwp Claims Solutions Inc. at City of Sunnyvale

Tristar Risk Management at City of Sunnyvale

SurveyMonkey Inc at City of Sunnyvale

SurveyMonkey Inc at City of Sunnyvale

Early Buyer Signals

City of Sunnyvale City Council Meeting Minutes

Community Event and Neighborhood Grant Distribution Subcommittee Subcommittee Meeting

Key Contacts

Frequently asked questions

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City Council Special Council Meeting Study Session

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