What products and services does the City of Palm Coast procure?

The City of Palm Coast procures municipal goods, construction-related work and professional services; these purchases are issued through RFP, RFQ and ITB solicitation types posted on the City’s procurement portals and bids page.

What procurement requirements does the City of Palm Coast publish for vendors?

The City of Palm Coast publishes solicitation-specific forms and terms; vendors must follow the requirements listed within each solicitation. The City Vendor Registration Form on the documents site provides procurement contact details vendors can use for onboarding and questions about solicitation requirements.

How does the City of Palm Coast approve procurement contracts and awards?

Contracts and awards for the City of Palm Coast are governed by the City’s purchasing ordinance and administered by the City Purchasing/Procurement department. Vendors should consult the City purchasing ordinance and purchasing brochure and contact Purchasing for specific approval steps or threshold information.

Where can vendors find procurement policies and standard terms for the City of Palm Coast?

Procurement policies and standard terms for the City of Palm Coast are published in the City’s purchasing ordinance and explained in the City purchasing brochure, both available from the City of Palm Coast Procurement page and the Purchasing documents site for vendor review.

City of Palm Coast

Track open bid opportunities, contracts, public meetings, and key contacts for City of Palm Coast.

Buyer type:: City
Location:: Palm Coast, FL
Country:: US

City of Palm Coast RFPs

Active opportunities open for bidding

SS-UT-27-02 SOLE SOURCE PWTech ES350 Ring Replacement
Posted
-
Closes
Nov 21, 2026
The City of Palm Coast intends to waive its solicitation process for a sole-source purchase from Process Wastewater Technologies LLC. The notice identifies the purchase as PWTech ES350 ring replacement and describes its scope as screw press drums and labor. The notice lists a November 21, 2026 deadline at 2:00 PM.
ITB-PW-26-68 - CITYWIDE CONCRETE – 4,000 PSI WITH FIBER MESH
Posted
Sep 23, 2026
Closes
Oct 15, 2026
The City of Palm Coast is seeking bids from qualified vendors to supply 4,000 PSI concrete with fiber mesh. The ITB will establish a citywide price agreement contract with one or more vendors. Bids are due October 15, 2026, at 2:00 PM EDT.
Water Treatment Plant No. 3 Expansion - Invitation To Bid
Posted
Sep 16, 2026
Closes
Oct 20, 2026
Work includes : upgrades to the city's water treatment plant no. 3 to increase its treatment capacity from 3.0 mgd to 4.5 mgd including two new reverse osmosis (ro) treatment skids; two new cartridge filters; two new membrane feed pumps; one new clearwell transfer pump; one new concentrate disposal pump; new chemical feed pump skids for corrosion inhibitor, sodium hypochlorite,ammonium sulfate, and anti scalant; provide and install replacement membrane units in the existing ro treatment trains upon commissioning of the new trains and associated piping, valves, fittings, supports, site work, instrumentation, controls, and electrical systems.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
204178
Employee FTE
Full-time equivalent employees.
590.5
Population
Population size to gauge opportunity scale.
109,886
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
38 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
Higher is better Unlock
Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
Higher is better Unlock
Latest Budget Year
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Operating Budget
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How to Sell to City of Palm Coast

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
38 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than $50,000, use sole source; at $50,000+ City Council approval is required. If proprietary or required for system compatibility, draft justification with the department.
- Coops: Frequently procures through OMNIA and Sourcewell; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding. Validate your offering is on State of Florida DMS, Sourcewell, OMNIA, or GSA MAS IT/Security. Ask purchasing@palmcoastgov.com to confirm piggybacking; build an end-user champion.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Sole Source
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- Sole Source
- City of Palm Coast (FL)
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- Cooperatives
- The City of Palm Coast can be onboarded to the recommended cooperative vehicles by reaching out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.

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Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.

Early Buyer Signals

Board meetings and strategic plans from City of Palm Coast

City of Palm Coast City Council Business Meeting
Date: Oct 6, 2026Type: Meeting mention
The City Council meeting featured several proclamations recognizing specific observances. Key topics included the designation of Disability Employment Awareness Month to support inclusive workforce opportunities, and Fire Prevention Week, which addressed public safety concerns regarding lithium-ion battery usage and the opening of a new fire station. Additionally, the council recognized Customer Service Week, highlighting the achievements and operational efficiency of the city's customer service division in handling resident inquiries and transitioning to automated service systems.
Planning & Land Development Regulation Board Regular Meeting
Date: Aug 19, 2026Type: Meeting mention
The board discussed proposed amendments to the Unified Land Development Code. Key discussion points included limiting development order extensions, new regulations for data centers requiring a special exception process and super-majority city council approval, enhancements to penalties for unpermitted tree removal, and restrictions on residential driveway connections to collector roads. Additionally, the board addressed wetland delineation validity standards, requirements for double or reinforced silt fencing in conservation areas, and clarification regarding the two-foot freeboard requirement in special flood hazard areas.

Key Contacts

Public-sector contacts connected to City of Palm Coast.

Stacy YoungAssistant Director of Finance

*******@************

Gwen E. RagsdaleBudget & Procurement Manager

*******@************

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Frequently asked questions

Who manages procurement and purchasing for the City of Palm Coast?

The City of Palm Coast Purchasing/Procurement department administers the City’s procurement and purchasing functions. Vendors can find departmental contact details, the Vendor Registration Form, and a purchasing brochure on the City Purchasing documents pages to confirm contacts and next steps.

Where does the City of Palm Coast post bids and RFPs?

The City of Palm Coast posts RFPs, RFQs and ITBs on its Procurement portal and its Bids page. Vendors should monitor the City of Palm Coast Procurement page and register on the City’s procurement/quote portals to receive posted solicitations and notices.

How do vendors complete vendor registration with the City of Palm Coast?

Vendors complete registration via the City of Palm Coast Procurement Portal and may also submit the City Vendor Registration Form available on the City documents site; the registration form includes procurement contact phone and email for onboarding and questions.

City of Palm Coast

City of Palm Coast RFPs

SS-UT-27-02 SOLE SOURCE PWTech ES350 Ring Replacement

ITB-PW-26-68 - CITYWIDE CONCRETE – 4,000 PSI WITH FIBER MESH

Water Treatment Plant No. 3 Expansion - Invitation To Bid

Buyer Attributes

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How to Sell to City of Palm Coast

Early Buyer Signals

City of Palm Coast City Council Business Meeting

Planning & Land Development Regulation Board Regular Meeting

Key Contacts

Frequently asked questions

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City of Palm Coast RFPs

SS-UT-27-02 SOLE SOURCE PWTech ES350 Ring Replacement

ITB-PW-26-68 - CITYWIDE CONCRETE – 4,000 PSI WITH FIBER MESH

Water Treatment Plant No. 3 Expansion - Invitation To Bid

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Palm Coast

Early Buyer Signals

City of Palm Coast City Council Business Meeting

Planning & Land Development Regulation Board Regular Meeting

Key Contacts

Frequently asked questions

City of Palm Coast City Council Special Business Meeting

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City of Arcadia

City of Palm Coast

City of Palm Coast RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Palm Coast

Early Buyer Signals

City of Palm Coast City Council Business Meeting

Planning & Land Development Regulation Board Regular Meeting

Key Contacts

Frequently asked questions

Get your 10 highest-intent accounts

City of Palm Coast RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Palm Coast

Early Buyer Signals

City of Palm Coast City Council Business Meeting

Planning & Land Development Regulation Board Regular Meeting

Key Contacts

Frequently asked questions

City of Palm Coast City Council Special Business Meeting

Know what buyers discuss before RFPs drop

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