What products and services does the City of Harrisonburg procure?

The City of Harrisonburg routinely purchases products and services in durable categories: public works, information technology, water and sewer utilities, transit and fleet, parks and recreation, police and fire services, professional services, and Central Stores commodities like janitorial and utility materials.

Does the City of Harrisonburg use cooperative purchasing or piggyback contracts?

Yes. The City of Harrisonburg authorizes Joint Procurement (Annex 1 of the Procurement Policy Manual), permitting cooperative or piggyback procurements with one or more other government agencies as an approved procurement vehicle.

What vendor requirements does the City of Harrisonburg publish for suppliers?

Per the Procurement Policy Manual, City of Harrisonburg construction solicitations require a bid guarantee (bond or certified check), performance bond, and payment bond; the City may purchase Owner-Controlled insurance. Vendors must also submit a current signed W-9 to W9@harrisonburgva.gov and follow solicitation-specific terms.

How does the City of Harrisonburg approve procurement contracts and awards?

A Purchasing Agent designated by the City Manager holds procurement authority; the Procurement Policy Manual requires sealed advertised ITB/RFPs above $100,000 for goods/non-professional services and above $80,000 for professional services. City Council approval is required for fixed-price increases over 25% or $50,000.

Where can vendors find the City of Harrisonburg's procurement policies and standard terms?

Procurement policies for the City of Harrisonburg are published on harrisonburgva.gov; the Procurement Policy Manual (effective 10-08-24) and General Terms & Conditions set bid thresholds, bonding and insurance rules, approval authority, debarment, and protest procedures and link the Vendor Pocket Guide.

What supplier diversity programs does the City of Harrisonburg use?

The City of Harrisonburg's Procurement Policy Manual (Appendix B) promotes participation by small businesses and firms owned by minorities, women, and service-disabled veterans and incorporates Virginia SBSD-certified businesses; a separate DBE Program applies to federally funded transit procurements.

City of Harrisonburg

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Buyer type:: City
Location:: Harrisonburg, VA
Country:: US

City of Harrisonburg RFPs

Active opportunities open for bidding

Northend Greenway (NEG) Brookside ITB (2027020-PW-B)
Posted
Oct 22, 2026
Closes
Dec 10, 2026
The City of Harrisonburg is seeking sealed bids under an Invitation for Bids to build approximately 1,000 linear feet of a 10-foot-wide paved shared-use path. The path will connect Northend Greenway at Jefferson Street to Drake Lane and Roberts Court, with sidewalk connections, bicycle curb ramps, a realignment at Jefferson Street, and a new crosswalk. The posting is an open construction procurement, with bids closing December 10, 2026 at 11:00 a.m.
RFPQ-129876 Renovation of the City Hall Complex Request for Qualifications (2027007-CM-B)
Posted
Oct 13, 2026
Closes
Nov 13, 2026
The City of Harrisonburg is conducting Step One of a two-step construction procurement, seeking prequalification applications from experienced general contractors. The work includes restoring the vacant historic old Municipal Building, built in 1879, 1901, and 1908, for City departments while modernizing it to meet the High-Performance Building Standard and attain LEED Silver. It also includes targeted renovations to the basement and first and second floors of the 2015 City Hall to support departmental expansion and reorganization.
DB-129405 Water Treatment Plant Sedimentation Basin Plate Settlers Project RFP (2027004-PU-DB)
Posted
Oct 7, 2026
Closes
Dec 10, 2026
This is the Step 2 Design-Build request for the Water Treatment Plant Sedimentation Basin Plate Settlers Project. Only firms selected in Step 1 are eligible to participate. The posting lists the RFP and an addendum, and the proposal deadline is December 10, 2026, at 3:00 p.m.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
194637
Employee FTE
Full-time equivalent employees.
737.8
Population
Population size to gauge opportunity scale.
50,839
Procurement Difficulty Score
How easy their procurement process is to navigate. Lower is better.
55 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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These purchasing programs appear in City of Harrisonburg's records. Starbridge can help check which contracts cover your product.

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Procurement Difficulty Score
Lower scores indicate easier procurement. Created by Starbridge.
55 / 100
EasyLower is betterHard
Quick Decision Flow
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- Sole Source: If sale is less than $80,000, use sole source.
- Coops: Frequently procures through Sourcewell and BuyBoard; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- City of Harrisonburg, VA strictly adheres to competitive procurement. Sole source awards above the City’s $80,000 competitive bidding threshold are not issued. Pursuing a sole source justification is generally inefficient—redirect to cooperative purchasing or a formal eVA solicitation.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Cooperatives
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- The City uses cooperative purchasing and maintains memberships with Sourcewell and BuyBoard. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
- Recommended (accessible through Starbridge):
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City of Harrisonburg Contracts

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Virginia Risk Sharing Association at City of Harrisonburg
Effective: Jul 1, 2025Expires: Expiration date locked.
This document serves as the Cover Page to a Member Agreement between the Virginia Risk Sharing Association (VRSA) and Harrisonburg Rockingham Emergency Communications Center for insurance coverages effective from July 1, 2025, to July 1, 2026. It details various liability and property coverages, their limits, and deductibles, along with reinsurance arrangements. The agreement references external documents for specific contribution amounts, outlines potential financial liabilities for members, and records the member's decision to reject higher uninsured motorist limits.
Virginia Risk Sharing Association at City of Harrisonburg
Effective: Jul 1, 2023Expires: Expiration date locked.
This document is the 2023-2024 Cover Page to Member Agreement between the Virginia Risk Sharing Association and the City of Harrisonburg (Member #0191). It specifies various insurance coverages, limits of liability, and deductibles, along with reinsurance details for the period of July 1, 2023, to July 1, 2024. The agreement also outlines member liabilities and the member's decision regarding uninsured motorist limits. Financial contributions are referred to external 'Contribution Summary Page' and 'Declaration Pages'.
Virginia Risk Sharing Association at City of Harrisonburg
Effective: Jul 1, 2024Expires: Expiration date locked.
This document is a 2024-2025 Member Agreement Cover Page from the Virginia Risk Sharing Association (VRSA) for the Harrisonburg Rockingham Emergency Communications Center. It outlines various insurance coverages including Local Government Liability, Cyber, Automobile, Excess Liability, Property, Boiler and Machinery, Fidelity/Crime, Workers' Compensation, and Line of Duty Act Liability, along with their respective limits, deductibles, and reinsurance terms for the period of July 1, 2024, to July 1, 2025. The agreement also addresses member contributions, liability provisions, and the member's rejection of higher uninsured motorist limits.

Early Buyer Signals

Board meetings and strategic plans from City of Harrisonburg

City of Harrisonburg City Council Meeting Minutes
Date: Sep 22, 2026Type: Meeting mention
The City Council meeting addressed various municipal matters, including the approval of a proclamation honoring former Council Member Rodney Eagle. The Council authorized several actions, such as a rezoning request for the Lindsey Apartments, an amendment to the Zoning Ordinance regarding poultry hatcheries, and supplemental appropriations totaling $22.1 million for grants and encumbrances. A significant portion of the meeting focused on energy initiatives, specifically the approval of a lease agreement and associated contracts for a battery energy storage system. Additional approvals included the write-off of delinquent utility and accounts receivable bills, the adoption of the Downtown Master Planting Plan, and a resolution endorsing the expansion of passenger rail service. The Council also enacted an ordinance prohibiting the city's procurement or use of Automatic License Plate Recognition systems, amended towing policies and fee schedules, authorized a supplemental appropriation for an Opioid Abatement Authority grant, and reallocated ARPA funds for a paving project. Furthermore, the Council held a discussion on the Roadless Area Conservation Rule and made an appointment to the CPMT Board.
Transportation Safety & Advisory Commission Meeting Minutes
Date: Jun 10, 2026Type: Meeting mention
The commission held a discussion on safety improvements at the intersection of East Market Street and Betts Road, including the potential for a permanent R-CUT installation and associated lane changes, while addressing public concerns regarding visibility, traffic speed, and development impacts. Updates were provided on the Safe Streets and Roads for All effort, which will include future public engagement, and the commission reviewed the 2025 summary of city crashes, noting trends in vulnerable road user fatalities and alcohol-related incidents. Additionally, there were announcements regarding upcoming project open houses and the scheduling of pre-construction meetings.

Key Contacts

Public-sector contacts connected to City of Harrisonburg.

Jordan SitesAccountant Sr

*******@************

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June SpitzerAccounting Manager

*******@************

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Frequently asked questions

Who manages procurement and purchasing for the City of Harrisonburg?

Procurement and purchasing for the City of Harrisonburg are managed through the City Manager's office by a designated Purchasing Agent in the Finance and Purchasing Division; the five-member elected City Council provides governance and meets 2nd and 4th Tuesdays at 7:00 PM.

Where does the City of Harrisonburg post bids and RFPs?

The City of Harrisonburg posts sealed solicitations, addenda, and award notices on the Commonwealth of Virginia's eProcurement portal (eVA); surplus sales are listed on Public Surplus. Vendors should register on eVA and monitor it for addenda and awards.

How do vendors complete vendor registration with the City of Harrisonburg?

Vendors register on the Commonwealth of Virginia's eVA portal to respond to City of Harrisonburg solicitations (registration is free). For payment setup, email a current signed W-9 to W9@harrisonburgva.gov and provide a remittance address on company letterhead if it differs from the W-9.

City of Harrisonburg

City of Harrisonburg RFPs

Northend Greenway (NEG) Brookside ITB (2027020-PW-B)

RFPQ-129876 Renovation of the City Hall Complex Request for Qualifications (2027007-CM-B)

DB-129405 Water Treatment Plant Sedimentation Basin Plate Settlers Project RFP (2027004-PU-DB)

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City of Harrisonburg Contracts

Virginia Risk Sharing Association at City of Harrisonburg

Virginia Risk Sharing Association at City of Harrisonburg

Virginia Risk Sharing Association at City of Harrisonburg

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City of Harrisonburg City Council Meeting Minutes

Transportation Safety & Advisory Commission Meeting Minutes

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City of Harrisonburg RFPs

Northend Greenway (NEG) Brookside ITB (2027020-PW-B)

RFPQ-129876 Renovation of the City Hall Complex Request for Qualifications (2027007-CM-B)

DB-129405 Water Treatment Plant Sedimentation Basin Plate Settlers Project RFP (2027004-PU-DB)

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City of Harrisonburg Contracts

Virginia Risk Sharing Association at City of Harrisonburg

Virginia Risk Sharing Association at City of Harrisonburg

Virginia Risk Sharing Association at City of Harrisonburg

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City of Harrisonburg City Council Meeting Minutes

Transportation Safety & Advisory Commission Meeting Minutes

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City of Harrisonburg Planning Commission Meeting Minutes

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City of Harrisonburg

City of Harrisonburg RFPs

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City of Harrisonburg Contracts

Virginia Risk Sharing Association at City of Harrisonburg

Virginia Risk Sharing Association at City of Harrisonburg

Virginia Risk Sharing Association at City of Harrisonburg

Early Buyer Signals

City of Harrisonburg City Council Meeting Minutes

Transportation Safety & Advisory Commission Meeting Minutes

Key Contacts

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City of Harrisonburg RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Harrisonburg

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City of Harrisonburg Contracts

Virginia Risk Sharing Association at City of Harrisonburg

Virginia Risk Sharing Association at City of Harrisonburg

Virginia Risk Sharing Association at City of Harrisonburg

Early Buyer Signals

City of Harrisonburg City Council Meeting Minutes

Transportation Safety & Advisory Commission Meeting Minutes

Key Contacts

Frequently asked questions

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City of Harrisonburg Planning Commission Meeting Minutes

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