Frederick County, Virginia, retained Berry, Dunn, McNeil & Parker, LLC (BerryDunn) to assess the County’s current ERP/IMS environment and identify potential modernization solutions. This planning-only RFI may inform a future RFP and does not commit the County to a procurement or contract award. Responses must be submitted in hard copy to BerryDunn; electronic submissions are not accepted, and submissions must include a one-page company identification cover sheet while workbook responses remain fully anonymized.
Buyer Attributes
Key metrics and characteristics
Census ID
Government ID for mapping buyers across datasets.
176680
Employee FTE
Full-time equivalent employees.
700
Population
Population size to gauge opportunity scale.
99,955
Procurement Difficulty Score
How easy their procurement process is to navigate. Lower is better.
48 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
Higher is better Unlock
Startup Friendliness
How often this buyer champions startups and early adoption.
Sole Source:If sale is less than $80,000 (services) or $100,000 (goods), use sole source.
Coops:Frequently procures through Sourcewell, OMNIA Partners, and NASPO ValuePoint; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Frederick County, VA:Sole source is not a workable path for larger buys. Thresholds noted: $80,000 for services and $100,000 for goods. There is no evidence of sole source awards above these amounts. Practical note: County policy allows using cooperative (“rideable”) contracts instead of formal competitive bidding—immediately pivot to coops for anything at or above these levels.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Frederick County uses cooperative purchasing (confirmed Sourcewell participating agency; FCPS leverages OMNIA Partners). You can get onboarded to the recommended path by reaching out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform.
Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
Frederick County Contracts
Track vendor wins and renewal opportunities
Vacorp at Frederick County
Effective: Jul 1, 2026Expires: Sep 30, 2026Expiration date locked.
This document comprises three distinct "2026 - 2027 Coverage Intent Forms" for Frederick County, Frederick County Volunteer Fire/EMS, and Old Dominion ASAP. Each form outlines the acceptance of a coverage program proposal, including selections for specific coverages (e.g., Cyber Risk, General Liability, Property & Casualty, Workers' Compensation) and preferred billing terms. The coverage period is for 2026-2027, with an implied start date of July 1st.
Virginia Association of Counties Group Self Insurance Risk Pool at Frederick County
Effective: Jul 1, 2026Expires: Sep 30, 2026Expiration date locked.
This document is a coversheet to a member agreement for insurance coverage provided by the Virginia Association of Counties Group Self Insurance Risk Pool to Frederick County EDA. It details various types of insurance, including Property, General Liability, Automobile, and Cyber Risk, along with their respective coverage limits, deductibles, and annual contributions. The agreement is effective from July 1, 2026, to July 1, 2027, with a total annual contribution of $3,093.
Vacorp at Frederick County
Effective: Jul 1, 2026Expires: Sep 30, 2026Expiration date locked.
This document is an invoice for contract VA-OL-777-27 between Old Dominion ASAP and VAcorp, covering insurance services from July 1, 2026, to July 1, 2027. It details various lines of annual coverage and includes a rate credit, resulting in a total amount due of $3,594.00.
Early Buyer Signals
Board meetings and strategic plans from Frederick County
Planning Commission Planning Commission Meeting
Date: Oct 21, 2026Type: Meeting mention
The commission reviewed committee reports regarding regional water infrastructure and recent zoning ordinance amendments. Citizen comments focused on the need for increased transparency regarding proposed industrial projects, potential environmental impacts, and concerns about rising tax assessments. The meeting also included a public hearing on a conditional use permit for a landscaping business, involving discussions on operational capacity, septic system limitations, and requirements for visual screening buffers to mitigate impacts on surrounding residential properties.
Frederick County Planning Commission Planning Commission Meeting
Date: Oct 7, 2026Type: Meeting mention
The meeting covered committee reports from the Historic Resources Advisory Board and the Board of Supervisors. Key agenda items included a public hearing and approval for the rezoning of property for the Youth Development Center from industrial to business use, including discussions on potential subdivision constraints. Additionally, the commission reviewed a proposed Comprehensive Plan Policy Amendment regarding electric infrastructure, which focuses on establishing siting criteria for transmission lines and substations, strategies for minimizing impacts on community resources, and prioritizing the use of existing utility corridors.
Key Contacts
Public-sector contacts connected to Frederick County.
The meeting featured the introduction of the new Economic Development Authority Director and updates on strategic planning and upcoming community listening sessions. The Board approved an ordinance regarding the distribution of transient occupancy tax and an amendment to the fiscal year budget for the Old Charlestown Road Park project, which includes a new park with sports and recreation facilities. Additionally, the Board discussed committee appointments and conducted a public hearing regarding a rezoning request for Arrow Green Solutions, specifically addressing land use, building materials, and transportation infrastructure.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
Know what buyers discuss before RFPs drop
Track Frederick County meetings, strategic plans, and budget discussions before the public bid appears.
