What products and services does City of Ithaca procure?

The City of Ithaca’s Purchasing Policy & Procedure Manual lists routine categories: professional services (engineers, attorneys, accountants, software), public works construction and related professional services, computer equipment, office supplies and equipment, vehicles, maintenance contracts, salt, fuel, and utilities.

Does City of Ithaca use cooperative purchasing or piggyback contracts?

The City of Ithaca authorizes cooperative purchasing under New York General Municipal Law §103, permitting 'piggyback' use of contracts let by other governments. The Purchasing Manual allows buying off NY State Contracts and Tompkins County contracts for items like computers, office supplies, vehicles, salt, and fuel.

What procurement requirements does City of Ithaca publish for vendors?

The City of Ithaca’s Purchasing Policy & Procedure Manual requires applicable insurance (workers' compensation, disability, certificate of insurance), prevailing wages on public works, and a 'responsible bidder' standard; federal projects also require SAM.gov registration, bonding, and Davis‑Bacon compliance as specified per solicitation.

Where can vendors find procurement policies and standard terms for City of Ithaca?

Vendors can find City of Ithaca procurement rules in the Purchasing Policy & Procedure Manual in the City Document Center; the site also publishes a Procurement Policy: Federal Funds and a Policies index with standard terms and vendor guidance.

What supplier diversity or local vendor preference programs does City of Ithaca use?

The City of Ithaca’s Purchasing Policy encourages contracting with minority- and women-owned businesses where possible and links vendors to certified M/WBE resources via the Vendor Information page; the Local Economic Resource Guide references community partners that assist disadvantaged entrepreneurs.

City of Ithaca

Track open bid opportunities, contracts, public meetings, and key contacts for City of Ithaca.

Buyer type:: City
Location:: Ithaca, NY
Country:: US

City of Ithaca RFPs

Active opportunities open for bidding

City Hall Security Services - FY 2027 (Request for Proposals)
Posted
Oct 9, 2026
Closes
Oct 30, 2026
Seeking qualified firms to provide armed security services at city hall, a highly active public building with significant daily public interaction.
Class V Forklift
Posted
Sep 22, 2026
Closes
Oct 21, 2026
Supply of class V forklift. Specifications include: Class V; LP Gas Powered - UL Type "LP" Rating; Lifting Capacity: 5,000 lbs @ 24" Load Center; Maximum Fork Height - 189.0"; Overall Lowered Height - 84.5"; Three Stage Mast; Travel Speed 10mph or Greater; Automatic Transmission; Automatic Fork Leveling; Back Up Alarm; Amber LED Strobe; Active Stability System w/ Speed, Weight, Yaw and Fork Height Sensors; see attached file.

Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
208858
Employee FTE
Full-time equivalent employees.
350
Population
Population size to gauge opportunity scale.
33,632
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
58 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Ithaca

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
58 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than $10,000 (materials) or $20,000 (public works), use sole source.
- Coops: Frequently procures through NYS OGS and county contracts; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Sole Source
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- Entity: City of Ithaca, NY.
- Practice: Allowed by policy but no evidence of awards (2020–2025); deprioritize this path.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- City of Ithaca actively uses cooperative purchasing, primarily New York State OGS and county-level contracts. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to gain access to the recommended path. Note: Piggybacking is generally valid for goods and services; avoid using it for public works construction.
- Programs to leverage/consider in New York:
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Early Buyer Signals

Board meetings and strategic plans from City of Ithaca

Ithaca Urban Renewal Agency Zoom Meeting
Date: Oct 17, 2026Type: Meeting mention
The board discussed a policy clarification regarding the $5,000 threshold for dual signatures on disbursements, emphasizing the transition to electronic fund transfers while maintaining accountability. The meeting also addressed a one-year contract extension for the Encampment Response Coordinator, with members raising questions about performance metrics, supervisory structures, and the overall effectiveness of the role in managing city encampment issues.
Common Council Budget Meeting
Date: Oct 13, 2026Type: Meeting mention
The meeting focused on the departmental operating budget presentations. Key topics included the introduction of a new municipal legal analyst position, the implementation of new workflows for FOIL requests and contract management, and efforts to modernize enforcement processes. The discussion also covered the impact of municipal benchmarking on departmental staffing and the restructuring of specific budget lines, including the transition of labor counsel expenses. The legal department highlighted its increased workload, including a rise in FOIL requests and claims, while discussing goals for 2027 such as eliminating the FOIL backlog and reducing reliance on outside counsel.
Common Council Special Meeting

Key Contacts

Public-sector contacts connected to City of Ithaca.

Matthew A. SledjeskiActing Stormwater Program Coordinator

*******@************

+1 (***) ***-****

Scott GibsonActing Superintendent of Public Works; Assistant Superintendent of Water & Sewer

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Frequently asked questions

Who manages procurement and purchasing for City of Ithaca?

The City Controller's Office (Finance/Chamberlain's Office) oversees procurement for the City of Ithaca. The city operates under a Council–Manager government: the Common Council sets policy and appoints the City Manager, while department heads conduct purchases under Controller oversight and centralized purchasing rules.

Where does City of Ithaca post bids and RFPs?

The City of Ithaca posts bids and RFPs on its Bid & RFP Postings page (cityofithacany.gov/bids.aspx) and offers subscription email/text alerts. Formal solicitations are also advertised in The Ithaca Journal and, for larger procurements, on the NYS Contract Reporter and occasionally the New York Times as required.

How do vendors complete vendor registration with City of Ithaca?

Vendors register on the City of Ithaca Vendor Information page by submitting the 'Request to be Placed on Vendor List' form and may schedule an appointment to introduce their company. Vendors can also subscribe to Bid & RFP Postings alerts to track solicitations and notifications.

City of Ithaca

City of Ithaca RFPs

City Hall Security Services - FY 2027 (Request for Proposals)

Class V Forklift

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Ithaca

Early Buyer Signals

Ithaca Urban Renewal Agency Zoom Meeting

Common Council Budget Meeting

Common Council Special Meeting

Key Contacts

Frequently asked questions

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City of Ithaca RFPs

City Hall Security Services - FY 2027 (Request for Proposals)

Class V Forklift

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Ithaca

Early Buyer Signals

Ithaca Urban Renewal Agency Zoom Meeting

Common Council Budget Meeting

Common Council Special Meeting

Key Contacts

Frequently asked questions

Know what buyers discuss before RFPs drop

City of Binghamton

City of Ithaca

City of Ithaca RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Ithaca

Early Buyer Signals

Ithaca Urban Renewal Agency Zoom Meeting

Common Council Budget Meeting

Common Council Special Meeting

Key Contacts

Frequently asked questions

Get your 10 highest-intent accounts

City of Ithaca RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Ithaca

Early Buyer Signals

Ithaca Urban Renewal Agency Zoom Meeting

Common Council Budget Meeting

Common Council Special Meeting

Key Contacts

Frequently asked questions

Know what buyers discuss before RFPs drop

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