What products and services does the City of Callaway procure?

The City of Callaway procures municipal goods and services across Public Works, Utilities, Fire, Leisure/Recreation, Code Enforcement, Planning, Finance, IT and CRA programs, including vehicles, equipment, maintenance services, professional services, recurring operating items, and construction or emergency procurements.

Does the City of Callaway use cooperative purchasing or piggyback contracts?

The City of Callaway Purchasing Manual authorizes piggybacking on State of Florida term contracts and other government contracts when the vendor agrees to identical conditions and pricing; piggyback use requires the original solicitation documents, vendor signature, award notice, and matching PO/contract dates.

What procurement requirements does the City of Callaway publish for vendors?

The City of Callaway Purchasing Manual requires vendors to carry Workers' Compensation as required by law, maintain minimum liability insurance (City named additional insured), implement a Drug‑Free Workplace, hold a written Equal Opportunity Employment policy, provide a signed W‑9, and meet contractor registration requirements such as F.S. 489.113(2) for construction.

How does the City of Callaway approve procurement contracts and awards?

The City of Callaway Purchasing Manual requires a Purchase Order for goods or services over $999 and formal sealed bids with City Commission approval for purchases exceeding $25,000; invoices without a PO need City Manager approval, and amounts over $10,000 also require Commission approval.

Where can vendors find procurement policies and standard terms for the City of Callaway?

The City of Callaway's Purchasing Policy and Procedure Manual (October 2016) is posted on the city's Document Center (cityofcallaway.com/DocumentCenter/View/2385/Final-Purchasing-Manual-Oct2016) and documents bid thresholds, procurement ethics (cone of silence), sole‑source rules, design‑build procedures, piggybacking, prompt‑payment under F.S. 218.70, and vendor disqualification causes.

What supplier diversity or local vendor preference programs does the City of Callaway use?

The City of Callaway Purchasing Manual states the City prefers local businesses and U.S.-produced goods when bids are otherwise equal and requires vendors to maintain an Equal Opportunity Employment Policy consistent with Executive Orders 11246 and 11375.

City of Callaway

Track open bid opportunities, contracts, public meetings, and key contacts for City of Callaway.

Buyer type:: City
Location:: Panama City, FL
Country:: US

City of Callaway RFPs

Active opportunities open for bidding

Parking Lot Seal Coating & Striping
Posted
Sep 2, 2026
Closes
Sep 16, 2026
The City of Callaway is soliciting bids for parking lot maintenance services at several parking lots in Bay County, Florida. The work includes seal coating, striping, installation of concrete parking wheel stops, and replacement of certain handicap signs, with contractor licensing, insurance, installation, and a 5% bid bond required. Bids opened on September 2, 2026, and are due September 16, 2026, at 10:00 AM CDT.
LS2026-14 AIR CONDITIONER REPLACEMENTS PHASE 2
Posted
Sep 2, 2026
Closes
Sep 16, 2026
The City of Callaway is soliciting bids under LS2026-14 for air conditioner replacements, Phase 2. The opportunity was published on September 2, 2026, and closes on September 16, 2026, at 10:00 AM CDT. It is an open local-government procurement for HVAC replacement work, not a grant.

Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
207653
Employee FTE
Full-time equivalent employees.
84
Population
Population size to gauge opportunity scale.
14,369
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
52 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Callaway

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
52 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If the need is proprietary/unique or urgent and the sale is less than $25,000, use sole source; obtain council approval if over $25,
- Coops: Frequently procures through Sourcewell, OMNIA Partners, Texas DIR, and NASPO; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- Entity: City of Callaway (FL)
- Usage: Occasional for specialized/proprietary or emergency needs.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- City of Callaway uses cooperative purchasing and explicitly authorizes piggybacking; the city is a confirmed Sourcewell participating agency. You can gain access to these cooperative paths through the Starbridge reseller & contract-vehicle platform by reaching out to your Starbridge contact.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Early Buyer Signals

Board meetings and strategic plans from City of Callaway

Planning Board Planning Board Meeting
Date: Aug 18, 2026Type: Meeting mention
The board reviewed and approved a rezoning application for 5203 East 4th Street, which involved converting the property from multi-family residential to single-family residential zoning to facilitate the development of ten houses. During the proceedings, a local resident raised concerns regarding historical flooding at the location. The board and the applicant addressed these concerns by confirming that storm water management and environmental impacts will be comprehensively evaluated during the subsequent development order process.
City of Callaway Planning Board Planning Board Meeting Minutes
Date: Jul 7, 2026Type: Meeting mention
The Board reviewed and approved a voluntary annexation application for the property located at 6305 Hwy. 22. Furthermore, a small-scale comprehensive plan amendment for the same property was discussed and approved. The meeting concluded with the consideration and approval of a rezoning request for the property at 6305 Hwy. 22.
Callaway City Board of Commissioners Budget Workshop
Date: Aug 12, 2026

Key Contacts

Public-sector contacts connected to City of Callaway.

Caleb ChappellAthletics/Events Coordinator

*******@************

+1 (***) ***-****

Mark HodgesBuilding Official

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Frequently asked questions

Who manages procurement and purchasing for the City of Callaway?

The City of Callaway's Purchasing Office, housed in the Finance Department, administers day-to-day procurement while the five-member City Commission (Mayor plus four ward commissioners) approves formal bids, contract awards above thresholds, and capital acquisitions; departments perform departmental purchasing.

Where does the City of Callaway post bids and RFPs?

The City of Callaway posts solicitations on its official Bid Postings portal (cityofcallaway.com/Bids.aspx) and uses that Bids page as the primary location for published opportunities; vendors should monitor the city's Bids page and register on the City's chosen solicitation channel to receive notices.

How do vendors complete vendor registration with the City of Callaway?

Vendors may submit contact information to the City of Callaway Purchasing Office (Purchasing Technician Catrese Bowley, cbowley@cityofcallaway.com, 850-215-6684) to be added to the City's Vendor List; vendors may also register on the City's solicitation channel to receive notices of opportunities.

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City of Callaway

City of Callaway RFPs

Buyer Attributes

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How to Sell to City of Callaway

Early Buyer Signals

Planning Board Planning Board Meeting

City of Callaway Planning Board Planning Board Meeting Minutes

Callaway City Board of Commissioners Budget Workshop

Key Contacts

Frequently asked questions

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City of Callaway RFPs

Buyer Attributes

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How to Sell to City of Callaway

Early Buyer Signals

Planning Board Planning Board Meeting

City of Callaway Planning Board Planning Board Meeting Minutes

Callaway City Board of Commissioners Budget Workshop

Key Contacts

Frequently asked questions

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