Buying Signals

Utility Billing Software RFPs, Pre-RFP Signals and Bid Opportunities

See emerging pre-RFP opportunities from public-sector buyers this week based on contract renewal timing, meetings and job changes, and paired with verified contact info.

262Pre-RFP opportunities 15+Open RFPs

Monitoring 320K+ public sector buyers

Utility Billing Software: Pre-RFP Opportunities

Source-backed signals from meeting minutes, budgets, contract activity, grants, and leadership changes.

City of Eustis

FLJul 16

Why now

- City of Eustis engaged consultants to find a new financial/process system and considered grouping finance, HR, and utility billing in one RFP. - Needs assessment found heavy reliance on manual data entry across Microsoft Excel and multiple systems, plus weak data sharing and control, indicating pain points that utility billing software addresses. - Commissioners discussed utility payment integration and data conversion responsibilities as part of the planned procurement scope.

Meeting MentionPre-RFPDetected: Jul 16

Key Contacts · Verified by Starbridge

Rachael D Amman

Aquatics Manager

Joy McKenzie

Budget and Finance Planning Manager

Township of Fraser

MIJul 16

Why now

- Fraser Council approved negotiations for a water meter replacement program to replace all city water meters. - Council cited long lead times ordering new meters and limited Ferguson customer portal functionality for residents and billing. - Program budgeting states $330,000 for this fiscal year and completion over 10 years, with potential extension or acceleration.

Meeting MentionPre-RFPDetected: Jul 16

Key Contacts · Verified by Starbridge

Gary Johnson

Building Inspector

Renee Jasura

Deputy Treasurer

City of Coalinga

CAJul 16

Why now

- Current merchant processor OpenEdge imposes substantial service fees for utility billing credit card payments. - Projected annual processing cost exceeds $300,000 with OpenEdge ($240,000–$260,000 estimated). - InvoiceCloud contract was approved 10/16/2025 with go-live on 2/4/2026.

Meeting MentionPre-RFPDetected: Jul 16

Key Contacts · Verified by Starbridge

Olga Sanchez

Account Clerk

Donna Wright

Account Clerk

Norfolk County

ONJul 14

Why now

- Norfolk County is implementing an in-house water and wastewater billing system using the utility billing module within Microsoft Dynamics Great Plains. - Council approved a two-month contract extension with ERTH Solutions for receivables collection through March 31, 2027. - Staff identified a need for policy amendments to address estimated billing for failed meters that stop recording consumption.

Meeting MentionPre-RFPDetected: Jul 14

Key Contacts · Verified by Starbridge

Alcino Meneses

Chief Administrative Officer

Fritz R. Enzlin

Chief Building Official

City of Richwood

TXJul 13

Why now

- Richwood’s utility enterprise budget projects a $61,819 shortfall at current utility rates. - Current billing/court software requires manual exports to Excel and causes reconciliation mismatches across days. - Council discussed replacing software with a new integrated system including a city central portal and notifications. - Express Bill Pay fees are cited at about $11,000 annually and postage postcards at about $800 monthly. - Proposed implementation is $45,250 one-time and $37,750 annual, with an initial overlap increase.

Meeting MentionPre-RFPDetected: Jul 13

Key Contacts · Verified by Starbridge

Jeremy P Richards

Chief of Police

Jacob Wayne Herrington

City Attorney

Town of Morgantown

INJul 13

Why now

- Utility staff discussed Neptune customer portal activation and why live AMI data is not available. - Council heard the customer portal fee is $1,500 annually and compared it to other presented costs. - Council approved SRF-funded project amendments tied to meter/service delivery and tracked remaining contingency amounts ($182,560).

Meeting MentionPre-RFPDetected: Jul 13

Key Contacts · Verified by Starbridge

Sharon McIntosh

Clerk-Treasurer

Bradley Cooper

Department of Public Works Manager

City of Independence

MOJun 18

Why now

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Meeting MentionPre-RFPDetected: Jun 18

Key Contacts · Verified by Starbridge

Charlie Dissell

Assistant City Manager

Jacklyn Bush

Assistant Supervisor, Communications Unit

City of Sierra Madre

CAMay 28

Why now

Unlock the full why-now insight

Meeting MentionPre-RFPDetected: May 28

Key Contacts · Verified by Starbridge

Miguel Hernandez

Assistant City Manager

Gustavo E. Barrientos

Chief of Police

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Open RFPs

Utility Billing Operations (RFP)

City of North LauderdaleFL

Closing Soon

Due Jul 30, 2026

Online Utility Billing and Payment Portal

City of MilpitasCA

Closing Soon

Due Aug 24, 2026

Online Utility Billing and Payment Portal RFP

City of MilpitasCA

Closing Soon

Due Aug 24, 2026

Utility Billing Audit & Cost Recovery Services

Miami-Dade County Public SchoolsFL

Closing Soon

Due Aug 6, 2026

Financial Management and Utility Billing Systems - Needs Assessment and Project Implementation Management Services

City of San JacintoCA

Closing Soon

Due Aug 11, 2026

Financial Management and Utility Billing Systems - Needs Assessment and Project Implementation Management Services RFP

City of San JacintoCA

Closing Soon

Due Aug 11, 2026

26-275 Utilities Billing Customer Information System

Augusta-Richmond County Consolidated GovernmentGA

Closing Soon

Due Aug 26, 2026

26-275 Utilities Billing Customer Information System RFP

Augusta-Richmond County Consolidated GovernmentGA

Closing Soon

Due Aug 26, 2026

CIS Software and Implementation Services

City of Idaho FallsID

Closing Soon

Due Aug 6, 2026

Enterprise Resource Planning (ERP) System Software (RFP)

City of NashuaNH

Due Sep 30, 2026

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City of Eustis

Recent intent

- City of Eustis engaged consultants to find a new financial/process system and considered grouping finance, HR, and utility billing in one RFP. - Needs assessment found heavy reliance on manual data entry across Microsoft Excel and multiple systems, plus weak data sharing and control, indicating pain points that utility billing software addresses. - Commissioners discussed utility payment integration and data conversion responsibilities as part of the planned procurement scope.

Township of Fraser

Recent intent

- Fraser Council approved negotiations for a water meter replacement program to replace all city water meters. - Council cited long lead times ordering new meters and limited Ferguson customer portal functionality for residents and billing. - Program budgeting states $330,000 for this fiscal year and completion over 10 years, with potential extension or acceleration.

City of Coalinga

Recent intent

- Current merchant processor OpenEdge imposes substantial service fees for utility billing credit card payments. - Projected annual processing cost exceeds $300,000 with OpenEdge ($240,000–$260,000 estimated). - InvoiceCloud contract was approved 10/16/2025 with go-live on 2/4/2026.

Norfolk County

Recent intent

- Norfolk County is implementing an in-house water and wastewater billing system using the utility billing module within Microsoft Dynamics Great Plains. - Council approved a two-month contract extension with ERTH Solutions for receivables collection through March 31, 2027. - Staff identified a need for policy amendments to address estimated billing for failed meters that stop recording consumption.

How to use pre-RFP signals

1. Shape the requirement

When you see a budget allocation or strategic plan mention, the agency is just beginning to define their need. Engage now to help write the specs before the RFP goes public.

2. Time your outreach

Don't cold call into the void. Use contract expiration signals to reach out to buyers exactly when they are unhappy with their incumbent or preparing to renew.

3. Arm your SDRs

Replace generic "checking in" emails with hyper-specific context. Reach out referencing their exact meeting minutes, named decision-makers, and approved budget line items.

FAQs

What is a pre-RFP signal for utility billing software?

A pre-RFP signal is a public-record indicator that a buyer is moving toward a utility billing software purchase before they've issued an RFP. Starbridge tracks six categories: meeting mentions, budget allocations, contract expirations, grant awards, leadership changes, and strategic plans.

How early does Starbridge detect utility billing software demand?

Six to eighteen months before a formal RFP, on average. The earliest signals are usually board meeting mentions or budget line items.

What sources does Starbridge monitor?

Public meeting minutes, board agendas, budget documents, contract expiration data, grant awards, public job postings, and leadership announcements across all 50 states.

Do I have to talk to sales to get the utility billing software report?

No. Enter your work email and the report is sent within minutes. A demo is optional.

What's in the free utility billing software report?

Ranked buyers with active utility billing software demand in your scope, open RFPs closing soon, expiring contracts with incumbent names, and verified buyer contacts.

How accurate are Starbridge's buyer contacts?

Validated against a 14,000-email test, Starbridge runs a 2% bounce rate. Comparable tools self-report 15 to 25%.

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City of Eustis

Recent intent

- City of Eustis engaged consultants to find a new financial/process system and considered grouping finance, HR, and utility billing in one RFP. - Needs assessment found heavy reliance on manual data entry across Microsoft Excel and multiple systems, plus weak data sharing and control, indicating pain points that utility billing software addresses. - Commissioners discussed utility payment integration and data conversion responsibilities as part of the planned procurement scope.

Township of Fraser

Recent intent

- Fraser Council approved negotiations for a water meter replacement program to replace all city water meters. - Council cited long lead times ordering new meters and limited Ferguson customer portal functionality for residents and billing. - Program budgeting states $330,000 for this fiscal year and completion over 10 years, with potential extension or acceleration.

City of Coalinga

Recent intent

- Current merchant processor OpenEdge imposes substantial service fees for utility billing credit card payments. - Projected annual processing cost exceeds $300,000 with OpenEdge ($240,000–$260,000 estimated). - InvoiceCloud contract was approved 10/16/2025 with go-live on 2/4/2026.

Norfolk County

Recent intent

- Norfolk County is implementing an in-house water and wastewater billing system using the utility billing module within Microsoft Dynamics Great Plains. - Council approved a two-month contract extension with ERTH Solutions for receivables collection through March 31, 2027. - Staff identified a need for policy amendments to address estimated billing for failed meters that stop recording consumption.

How to use pre-RFP signals

1. Shape the requirement

When you see a budget allocation or strategic plan mention, the agency is just beginning to define their need. Engage now to help write the specs before the RFP goes public.

2. Time your outreach

Don't cold call into the void. Use contract expiration signals to reach out to buyers exactly when they are unhappy with their incumbent or preparing to renew.

3. Arm your SDRs

Replace generic "checking in" emails with hyper-specific context. Reach out referencing their exact meeting minutes, named decision-makers, and approved budget line items.

FAQs

What is a pre-RFP signal for utility billing software?

How early does Starbridge detect utility billing software demand?

Six to eighteen months before a formal RFP, on average. The earliest signals are usually board meeting mentions or budget line items.

What sources does Starbridge monitor?

Public meeting minutes, board agendas, budget documents, contract expiration data, grant awards, public job postings, and leadership announcements across all 50 states.

Do I have to talk to sales to get the utility billing software report?

No. Enter your work email and the report is sent within minutes. A demo is optional.

What's in the free utility billing software report?

Ranked buyers with active utility billing software demand in your scope, open RFPs closing soon, expiring contracts with incumbent names, and verified buyer contacts.

How accurate are Starbridge's buyer contacts?

Validated against a 14,000-email test, Starbridge runs a 2% bounce rate. Comparable tools self-report 15 to 25%.

Utility Billing Software RFPs, Pre-RFP Signals and Bid Opportunities

Utility Billing Software: Pre-RFP Opportunities

City Commission of Eustis Regular Meeting

Fraser Council Council Meeting

City Council, Successor Agency, and Public Finance Authority Meeting Agenda

Norfolk County Council Council-in-Committee Meeting

City of Richwood City Council City Council Meeting

Morgantown Town Council Meeting

Public Utilities Advisory Board Regular Meeting

Sierra Madre City Council Special Meeting

See the other 12 signals + decision-makers

Open RFPs

Explore buyers

How to use pre-RFP signals

1. Shape the requirement

2. Time your outreach

3. Arm your SDRs

FAQs

Get your 10 highest-intentaccounts

Utility Billing Software: Pre-RFP Opportunities

City Commission of Eustis Regular Meeting

Fraser Council Council Meeting

City Council, Successor Agency, and Public Finance Authority Meeting Agenda

Norfolk County Council Council-in-Committee Meeting

City of Richwood City Council City Council Meeting

Morgantown Town Council Meeting

Public Utilities Advisory Board Regular Meeting

Sierra Madre City Council Special Meeting

See the other 12 signals + decision-makers

Open RFPs

Explore buyers

How to use pre-RFP signals

1. Shape the requirement

2. Time your outreach

3. Arm your SDRs

FAQs

Get your 10 highest-intentaccounts