Where can vendors find procurement policies and standard terms for the City of West Palm Beach?

The City of West Palm Beach publishes its Procurement Code and procurement policies on the Procurement Codes and Directory page (wpb.org/Departments/Procurement/Codes-and-Directory). That page also links the City’s Code of Ethics and guidance on purchasing, conflicts of interest, and ethical conduct.

City of West Palm Beach

Track open bid opportunities, contracts, public meetings, and key contacts for City of West Palm Beach.

Buyer type:: City
Location:: West Palm Beach, FL
Country:: US

City of West Palm Beach RFPs

Active opportunities open for bidding

Solid Waste Rate Study
Posted
Oct 23, 2026
Closes
Dec 1, 2026
The City of West Palm Beach is soliciting proposals from qualified, experienced, and responsible firms to complete a comprehensive Solid Waste Rate Study for its Public Works division. The study will assess current solid-waste collection rates, forecast future costs, and recommend fiscally responsible, regulation-compliant rate structures through data collection, cost analysis, rate modeling, and a final report. Proposals are due electronically by December 1, 2026, at 3:00 PM Eastern, with a W-9 and vendor application listed as accompanying forms.
Ice Machine, Preventative Maintenance and Repair Services
Posted
Oct 22, 2026
Closes
Nov 12, 2026
The City of West Palm Beach is soliciting bids from responsible, experienced, qualified, and licensed contractors, both for the City and as agent for the East Central Regional Wastewater Treatment Facility Operations Board and the Community Redevelopment Agency. The contract covers quarterly preventive maintenance, as-needed repairs, and replacement parts for ice machines, including supervision, labor, transportation, travel, fuel, materials, equipment, tools, supplies, and incidentals. This is an open Invitation to Bid, with bids due November 12, 2026, at 3:00 p.m. Eastern.
ITB 26.27.102 SS Flagler Dr Lift Station Retrofits (LS 3 & LS 40)
Posted
Oct 22, 2026
Closes
Nov 30, 2026
The City of West Palm Beach seeks experienced, qualified, responsible contractors to rehabilitate and retrofit lift stations 3 and 40 on Flagler Drive. The work encompasses mechanical, electrical, structural, and landscaping improvements. The project is partially funded through a Florida Department of Environmental Protection grant agreement, and the successful contractor must comply with federal guidelines.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
161679
Employee FTE
Full-time equivalent employees.
1,544
Population
Population size to gauge opportunity scale.
127,189
Procurement Difficulty Score
How easy their procurement process is to navigate. Lower is better.
65 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
Higher is better Unlock
Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
Higher is better Unlock
Latest Budget Year
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Operating Budget
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How to Sell to City of West Palm Beach

Procurement guidance and navigation tips.

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These purchasing programs appear in City of West Palm Beach's records. Starbridge can help check which contracts cover your product.

Sourcewell

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Procurement Difficulty Score
Lower scores indicate easier procurement. Created by Starbridge.
65 / 100
EasyLower is betterHard
Quick Decision Flow
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- Sole Source: If sale is less than $50,000, use sole source under Sec. 66-64 with written justification.
- Coops: Frequently procures through Sourcewell and OMNIA Partners; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- Entity: City of West Palm Beach, FL
- Basis: City Code Sec. 66-64 permits single/sole source when only one practicable source exists or when required for continuity or unique economic advantages.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- Status: Authorized but underutilized. The City can use coops under City Code Sec. 66-68 and holds a Sourcewell membership; usage appears dormant/limited.
- The buyer can get onboarded to the recommended path by reaching out to their Starbridge contact through the Starbridge reseller & contract-vehicle platform.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.

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City of West Palm Beach Contracts

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Elavon at City of West Palm Beach
Effective: Aug 20, 2021Expires: Expiration date locked.
This document serves as Amendment #3 to an existing Master Services Agreement between the City of West Palm Beach and Elavon, focusing on Electronic Check Services (ECS) and various additional services. It details the terms, conditions, and comprehensive fee schedules for services including check conversion, ACH-Echeck processing, hold check services, stop payment services, and automated telephone authorization. The amendment specifies projected monthly transaction volumes and costs, along with an initial term of one year, with an option for renewal.
Elavon, Inc. at City of West Palm Beach
Effective: Apr 14, 2022Expires: Expiration date locked.
This document outlines Amendment #4, an enrollment for Commercial Card Optimization services provided by Elavon, Inc. to the City of West Palm Beach. The service aims to reduce commercial card transaction costs by optimizing interchange rates (Level 2/3 data). Elavon will retain 50% of the gross interchange rate reduction and other per-transaction fees. The service becomes effective upon production enablement and is set to expire in February 2023. This enrollment is governed by a pre-existing Master Services Agreement.

Early Buyer Signals

Board meetings and strategic plans from City of West Palm Beach

Parks and Recreation Advisory Committee Meeting Minutes
Date: Sep 8, 2026Type: Meeting mention
The committee discussed several bond projects, most notably the restaurant project at Currie Park, focusing on vendor negotiations, community feedback regarding the facility's nature and parking, and operational plans. Updates were provided on the progress of various park facilities, including Gaines Park, the Tennis Center, Blum Park, Dreher Park, Village Paws, the Brian Chappell Fishing Pier, the Warren Hawkins Aquatic Center, and Lincoln Park lighting. Financial and maintenance discussions included the Evergreen Cemetery improvement project, fiscal year-end procedures for maintenance complexes, and budget planning for tree trimming. Staff reported on the successful completion of summer camps, the status of after-school programs, new sports seasons, and upcoming community events, including the Green Market and holiday-themed activities.
Code Compliance Special Magistrate Special Magistrate Hearing
Date: Oct 21, 2026Type: Meeting mention
The hearing addressed multiple code compliance cases regarding properties within the City of West Palm Beach. Key discussion topics included unpermitted interior remodeling, failure to obtain mandatory building and plumbing inspections, and landscape maintenance violations. The special magistrate issued findings of fact and law for each case, granting varying compliance timeframes between 30 and 120 days and outlining daily fines for continued non-compliance.

Key Contacts

Public-sector contacts connected to City of West Palm Beach.

Joe ValdesActing Chief Building Inspector

*******@************

+1 (***) ***-****

Timothy ScottADA Coordinator

*******@************

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Frequently asked questions

Where does the City of West Palm Beach post bids and RFPs?

The City of West Palm Beach posts bids and RFPs on the Procurement Department’s Solicitations page (wpb.org/Departments/Procurement/Solicitations). That portal publishes open solicitations for the City and the West Palm Beach Community Redevelopment Agency; see the CCNA page for continuing-contract listings and guidance.

How do vendors complete vendor registration with the City of West Palm Beach?

Vendors register with the City of West Palm Beach by submitting the City Vendor Application and a W‑9 electronically to Procurement@wpb.org; the Procurement pages also reference an online City Registration System and the Prism platform for vendor sign‑up and outreach.

What products and services does the City of West Palm Beach procure?

The City of West Palm Beach procures construction supplies, materials, equipment, and a broad range of services for City departments and affiliated entities. The Office of Small Business Programs summarizes the City’s buying scope as "services, supplies and more." Consult Procurement pages for solicitation categories.

City of West Palm Beach

City of West Palm Beach RFPs

Solid Waste Rate Study

Ice Machine, Preventative Maintenance and Repair Services

ITB 26.27.102 SS Flagler Dr Lift Station Retrofits (LS 3 & LS 40)

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City of West Palm Beach Contracts

Elavon at City of West Palm Beach

Elavon, Inc. at City of West Palm Beach

Early Buyer Signals

Parks and Recreation Advisory Committee Meeting Minutes

Code Compliance Special Magistrate Special Magistrate Hearing

Key Contacts

Frequently asked questions

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City of West Palm Beach RFPs

Solid Waste Rate Study

Ice Machine, Preventative Maintenance and Repair Services

ITB 26.27.102 SS Flagler Dr Lift Station Retrofits (LS 3 & LS 40)

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of West Palm Beach

Find a faster way to sell to City of West Palm Beach

City of West Palm Beach Contracts

Elavon at City of West Palm Beach

Elavon, Inc. at City of West Palm Beach

Early Buyer Signals

Parks and Recreation Advisory Committee Meeting Minutes

Code Compliance Special Magistrate Special Magistrate Hearing

Key Contacts

Frequently asked questions

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West Palm Beach Planning Board Planning Meeting

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City of West Palm Beach

City of West Palm Beach RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of West Palm Beach

Find a faster way to sell to City of West Palm Beach

City of West Palm Beach Contracts

Elavon at City of West Palm Beach

Elavon, Inc. at City of West Palm Beach

Early Buyer Signals

Parks and Recreation Advisory Committee Meeting Minutes

Code Compliance Special Magistrate Special Magistrate Hearing

Key Contacts

Frequently asked questions

Get your 10 highest-intent accounts

City of West Palm Beach RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of West Palm Beach

Find a faster way to sell to City of West Palm Beach

City of West Palm Beach Contracts

Elavon at City of West Palm Beach

Elavon, Inc. at City of West Palm Beach

Early Buyer Signals

Parks and Recreation Advisory Committee Meeting Minutes

Code Compliance Special Magistrate Special Magistrate Hearing

Key Contacts

Frequently asked questions

Get full contract and spend data

West Palm Beach Planning Board Planning Meeting

Know what buyers discuss before RFPs drop

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