The City of Virginia Beach is accepting sealed bids from qualified individuals or organizations to furnish the labor, materials, and equipment needed for complete, continuous landscape maintenance at various neighborhood parcels. This is an Invitation for Bids for non-professional, non-technology services. The posting directs bidders to the solicitation documents for optional pre-bid conference or site-visit details and public-opening information.
The City of Virginia Beach is accepting sealed bids from qualified individuals or organizations to provide complete and continuous landscape maintenance for Neighborhood Parks II. The contractor is to provide all labor, materials, and equipment needed for the work. This is an Invitation for Bids for non-professional services to be performed in the City of Virginia Beach.
Provide variety of architectural and engineering, surveying, inspection, project management, and technical support services, including but not limited to: researching and collecting existing site information and data; conducting site visits, investigations, testing and field reconnaissance; land and property surveying; developing, reviewing, and updating stormwater models; hydrologic and hydraulic analysis and design of drainage systems and stormwater management features; analysis and design of specific stormwater quantity and/or quality control devices; design of specialty drainage systems and stormwater or tidal structures including stormwater pump stations. See attached file.
Sole Source:If sale is less than $100,000, use sole source.
Coops:Frequently procures through Sourcewell, BuyBoard, OMNIA Partners, and Commonwealth of Virginia Statewide Contracts (DGS/DPS via eVA); you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
The City of Virginia Beach actively uses cooperative purchasing. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
City of Virginia Beach Contracts
Track vendor wins and renewal opportunities
Speedpay Inc. at City of Virginia Beach
Effective: Aug 9, 2012Expires: Sep 30, 2026Expiration date locked.
This document is Amendment No. 1 to the Speedpay Master Services Agreement, dated August 8, 2012, between the City of Virginia Beach and Speedpay, Inc. It expands payment processing services to include internet, SMS, and API (Striata Interface) capabilities, adds call center support, and specifies fees for customer convenience and client transactions. The amendment integrates Electronic Document Presentment Services through Striata, with detailed pricing for initial setup ($35,900), email delivery credits, and optional services like annual Bronze support ($9,000) and online archiving ($12,000 one-time fee). An associated Purchase Order (No. 160429), effective August 9, 2012, to August 8, 2013, lists initial costs for these services, including a $10,000 consolidator fee.
BGC Environmental Brokerage Services, L.P. at City of Virginia Beach
Effective: Aug 9, 2012Expires: Sep 30, 2026Expiration date locked.
This document includes a Purchase Order (ITTS-12-0014) issued to E-Commerce Group Products Inc for bill presentment and payment application services, with an overall effective period from August 9, 2012, to September 1, 2016. It details annual support fees of $9,000.00 and annual transaction fees of $10,000.00. Additionally, it contains Amendment No. 4 to the Speedpay Master Services Agreement, extending Bronze Level Support Services from August 8, 2015, to August 7, 2016, for a total of $9,000.00. The City of Virginia Beach, specifically COMIT/Technology Services, is the buyer.
American Foundation for Suicide Prev. at City of Virginia Beach
Effective: Aug 8, 2018Expires: Sep 30, 2026Expiration date locked.
This document is Amendment No. 8 to the Speedpay Master Services Agreement, originally dated November 7, 2008, between the City of Virginia Beach and Speedpay, Inc., implemented via Purchase Order ITTS-12-0014. It extends the agreement for bill presentment and payment applications for the period of August 8, 2018, to August 7, 2019, with options for subsequent annual renewals. Key terms include a $1.75 convenience fee per customer payment and a maximum payment limit of $500 for credit/PINless debit transactions.
Giftpack Inc. at City of Virginia Beach
Effective: Aug 9, 2017Expires: Sep 30, 2026Expiration date locked.
This document comprises Amendment No. 6 to the Speedpay Master Services Agreement and Purchase Order ITTS-12-0014, Extension Five. It outlines the provision of annual support, one-time service credits, and annual transaction fees by E-COMMERCE GROUP PRODUCTS INC to the City of Virginia Beach (COMIT/TECHNOLOGY SERVICES). The effective period for the specific services under this purchase order extension is from August 9, 2017, to August 8, 2018, while the amendment extends the overarching Master Services Agreement through August 7, 2018.
Invoice Cloud, Inc. at City of Virginia Beach
Effective: Jul 31, 2024Expires: Sep 30, 2026Expiration date locked.
This document is Contract Amendment #1 to Agreement #A100908, made in September 2024, between the City of Virginia Beach and Invoice Cloud, Inc. The amendment primarily updates pricing for various electronic payment and billing services, including per-unit fees for paperless billing, credit/debit card transactions, and ACH/E-Check payments. It specifically details changes to ACH Auto Pay pricing (from $0.00 to $0.35) and Auto Pay ACH/EFT service fees (from $1.75 to $0.00), effective from July 31, 2024. All other terms and conditions of the original agreement remain active.
Early Buyer Signals
Board meetings and strategic plans from City of Virginia Beach
City of Virginia Beach Electoral Board Electoral Board Meeting Minutes
Date: May 12, 2021Type: Meeting mention
The Board discussed compliance with state code regarding split precincts and authorized the Director and Deputy to work with the city attorney to seek a waiver for keeping specific precincts as split until Census data is utilized. Updates were provided regarding the status of voting locations for the upcoming primary due to COVID restrictions and site unavailability. Staff reviewed the election official training process, which includes five modules and quizzes, and provided an update on absentee ballot requests and returns. The Board also reviewed the schedule and procedures for the Central Absentee Precinct (CAP) and canvass meetings, and discussed plans for upcoming meetings regarding vendor use, new laws, and personnel evaluations.
Virginia Beach Electoral Board Electoral Board Meeting Minutes
Date: Jan 6, 2021Type: Meeting mention
The board meeting included the election of officers, a review of provisional ballots for the House of Delegates District 90 election, and the convening of the Canvass. Discussions were held regarding the Virginia Beach budget process, the need for a new office location, and potential impacts of General Assembly legislation on local elections. The board also reviewed the relocation of a voting precinct and conducted a closed session regarding personnel matters.
Key Contacts
Public-sector contacts connected to City of Virginia Beach.
Who manages procurement contracts and purchasing for City of Virginia Beach?
The City of Virginia Beach Finance Department’s Purchasing Division centrally manages procurement and contract authority for goods, services, and construction. The Purchasing Division issues ITBs and RFPs, administers awards, and provides vendor guidance and contacts via the Finance Department purchasing pages.
Where does City of Virginia Beach post bids and RFPs?
The City of Virginia Beach posts bids and RFPs on the Finance Department Purchasing Division Bid Board and through the City Supplier Portal (Supplier Services). Vendors should register on the Supplier Portal to receive notices and access solicitation attachments and submission instructions.
How do vendors complete vendor registration with City of Virginia Beach?
The board received a presentation from the Clear Ballot Group regarding potential election solution options, specifically focusing on the Clear Vote 2.4 system for managing UOCAVA emailed ballots. The discussion detailed the product's technical capabilities, including its ability to handle various ballot styles and paper sizes, its stand-alone security measures, and its capacity to perform logic and accuracy testing. Members inquired about reporting features and processing efficiency compared to existing manual methods.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
Know what buyers discuss before RFPs drop
Track City of Virginia Beach meetings, strategic plans, and budget discussions before the public bid appears.
Vendors register through the City of Virginia Beach Supplier Portal using the 'Register as a City Supplier' onboarding steps and by selecting appropriate NIGP commodity codes. The portal provides step-by-step registration instructions, links to SWaM resources, and vendor contact information on the Finance pages.
What products and services does City of Virginia Beach procure?
The City of Virginia Beach commonly procures goods, professional services, and construction/infrastructure projects. Suppliers should reference NIGP commodity codes when registering and monitoring solicitations to align offerings with the City's commodity-based purchasing categories and typical solicitation types.
What vendor requirements does City of Virginia Beach publish for vendors?
Each City of Virginia Beach solicitation includes attachments that specify required forms, insurance, bonding, licensing, and other compliance terms. Vendors must review solicitation attachments on the Supplier Portal for exact requirements, mandatory forms, and submission instructions for each procurement.
How does City of Virginia Beach approve procurement contracts and awards?
The City of Virginia Beach Finance Department’s Purchasing Division is the official procurement authority that manages contract awards for goods, services, and construction. Specific approval routing and signature thresholds are governed by city policy; vendors may contact Purchasing via the Finance Department pages for procedural details.
Where can vendors find procurement policies and standard terms for City of Virginia Beach?
Procurement policies, purchasing guidance, and standard contract terms are published on the City of Virginia Beach Finance Department Purchasing Division pages. Vendors can consult the Purchasing landing pages and solicitation documents on the Supplier Portal for contract templates, standard terms, and procurement guidance.
What supplier diversity or local vendor preference programs does City of Virginia Beach use?
The City of Virginia Beach operates a SWaM Business program (Small, Women, and Minority business outreach) to support diverse suppliers. Vendors can find SWaM resources, registration guidance, and contact information via the Finance Department and the City's supplier resources pages.
