Town of South Hill

The agenda for the meeting included an opening sequence, approval of the agenda, and a Special Presentation regarding a Founders' Day Proclamation. Key administrative reports involved the Consent Agenda, which included approval of the January 12, 2026, Minutes and the Monthly Financial Report. Items for Approval included the Town Manager Report on Golf Carts and Low-Speed Vehicles, and the Human Resources Manager Report on Employee Handbook Updates. Several informational reports were scheduled to be accepted as presented, covering the Police Department, Municipal Services, Parks, Facilities, and Grounds, Code Compliance, Business Development, and Human Resources.

The meeting commenced with the approval of the agenda. A citizen addressed the Council regarding staff commendations, concerns about comments made at a previous meeting, and matters related to park lighting contracts. During administrative reports, the Consent Agenda, including the approval of prior meeting minutes and the monthly financial report totaling over $33.9 million, was approved. Key items for approval involved Town Hall audio/visual upgrades, specifically concerning livestreaming capabilities, for which proposals totaling $196,599 were accepted for data infrastructure refresh and A/V equipment installation. The Council also reviewed and approved the annual Town Council Code of Ethics. Reports accepted as presented included updates from the Police Department, Fire Department (covering a six-month period), Municipal Services, Parks, Facilities and Grounds, Code Compliance (including activity metrics and dilapidated property status), Business Development, and Human Resources. Other business involved discussion regarding responses to citizen questions from a previous meeting concerning holiday lighting contracts, with the Mayor noting a policy for allowing speakers to complete their thoughts.

The Regular Meeting agenda included approval of the January 12, 2026 agenda, citizen comments, and administrative reports. Key discussion items under Items for Approval involved the Town Manager's request for authorization to proceed with the design phase of the South Hill Police Department renovation project, estimated to cost over $10 million, and the adoption of a resolution approving a Funding and Use Agreement with the Lake Gaston Soccer Association for soccer complex improvements. Reports accepted as presented covered Police, Fire Department, Municipal Services, Parks, Facilities, and Code Compliance activities. Furthermore, reports from Business Development and Human Resources were reviewed. The Council also addressed several appointments for new terms/replacements on the South Hill Community Development Association, South Hill Industrial Development Authority, Southside Planning District Commission, Roanoke River Rails to Trails Committee, and South Hill Planning Commission.

The agenda for the Town Council meeting included opening procedures, approval of the agenda, and a segment for citizens to address the Council. Administrative reports covered a consent agenda featuring minutes from previous meetings (December 15, 2025, Regular and Special Meetings) and the Monthly Financial Report. Items for individual approval included the Town Manager Report, specifically addressing Town Hall Audio/Visual Upgrades and the South Hill Town Council Code of Ethics. Reports to be accepted as presented covered Police, Fire Department, Municipal Services, Parks, Facilities, and Grounds (including the Facilities Reservation Calendar), Code Compliance (including monthly and dilapidated properties reports), Business Development, and Human Resources.

The agenda for the Regular Meeting included several items for discussion and action. Special recognitions were planned for retiring employees from Public Works and the Police Department. Administrative reports covered a Consent Agenda, which included approving minutes from previous meetings and the Monthly Financial Report. Items for Approval included the Town Manager's report on the Police Department Renovation Project Update and Resolution Approving Funding and Use Agreement, and the Director of Municipal Services' report on the Bulk Water Dispensing Station and Parker Park Sewer Lift Station. The Council also planned to accept several informational reports, including Police, Municipal Services, Code Compliance, Business Development, and Human Resources reports. Finally, the agenda listed appointments to various boards and commissions.