Does the Town of Phelps use cooperative purchasing or piggyback contracts?

Chapter 33 of the Town of Phelps code explicitly permits purchases under New York State and county contracts, allowing the Town to rely on state or county contract vehicles instead of conducting a separate local competitive solicitation where applicable.

How does the Town of Phelps approve procurement contracts and awards?

The Town Board is the central approval authority for procurement contracts and awards for the Town of Phelps under the local procurement law (Chapter 33); municipal departments carry out operational procurement steps per the code, which defines thresholds and best-value authority.

Where can vendors find procurement policies and standard terms for the Town of Phelps?

Vendors can find the Town of Phelps procurement policies in the local procurement law, Chapter 33 “Procurement Policy,” published on eCode360; the chapter defines competitive thresholds, procurement methods, exceptions, documentation, and best-value authority used by the Town.

Town of Phelps

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Buyer type:: City
Location:: Phelps, NY
Country:: US

Town of Phelps RFPs

Active opportunities open for bidding

Phelps WWTP Upgrades
Posted
Aug 27, 2026
Closes
Sep 11, 2026
Villager Construction is soliciting quotes from M/W/DBE-certified subcontractors for Phelps WWTP Upgrades, a project for Phelps, Town Of, with a 20% MWBE requirement. The work covers upgrades to existing wastewater-treatment-plant processes and installation of new tanks and processes, with a 550-day completion timeframe. Quotes are due September 11, 2026, at 12:00 PM, and plans and specifications are available through the linked project-document folder or by contacting Adam Kohn.

Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
205000
Population
Population size to gauge opportunity scale.
6,559
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
79 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
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AI Adoption Score
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ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to Town of Phelps

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
79 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than $10,000, use sole source; otherwise deprioritize.
- Coops: Frequently procures through OGS Centralized Contracts; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding. NASPO ValuePoint, Sourcewell, and HGACBuy may also fit.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- Town of Phelps (NY) provides no evidence of sole source usage. No specific sole source dollar threshold is identified. Practical approach: do not position as sole source—present the purchase as pre-competed via NYS OGS or Ontario County contracts, which the Town’s policy authorizes (refer to sections 33-2(A)(6) and 33-3(A)). Note the Town’s low $10,000 competitive bidding threshold, reinforcing the pivot to cooperative piggybacking.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- There is no evidence that Town of Phelps uses cooperative purchasing today, but you can position these co-ops as another option. Reach out to your Starbridge contact to gain access through the Starbridge reseller & contract-vehicle platform.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Early Buyer Signals

Board meetings and strategic plans from Town of Phelps

Town of Phelps Budget Workshop Meeting
Date: Oct 7, 2025Type: Meeting mention
The Board reviewed the tentative 2026 Budget. Discussion took place regarding cannabis dispensary revenue, the highway CHIPS fund, water districts, town equipment and the increase in the price of salt.
Town of Phelps Budget Workshop Meeting
Date: Sep 25, 2025Type: Meeting mention
The 2026 Town of Phelps Tentative Budget was thoroughly reviewed by the Town Board and each department individually. Discussions included town justice matters such as supplies and digital scanning, assessor topics like training and potential system upgrades, ambulance service funding, code enforcement regarding the sewer law and zoning board appointments, and water department requests for new trucks. The board entered and exited an executive session.
Town of Phelps Regular Board Meeting
Date: Sep 9, 2025Type: Meeting mention
The meeting included discussion of a Fall Flu Clinic, Household Hazardous Waste Collection Day, Electronics Recycling Event, Bulky and Rigid Plastics Recycling Event, and an upcoming Shred Day. There was an update on water projects, including the White Road water district, and discussion regarding the Rt.14 Sewer District and the Gorham Warehouse Fire. The board also discussed the rescheduling of the second budget workshop and the application for the Route 96/488 Water District Extension No. 1.

Key Contacts

Public-sector contacts connected to Town of Phelps.

Philip FrereHighway Superintendent

*******@************

+1 (***) ***-****

Amy SitterleyTown Clerk / Tax Collector / Registrar

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Frequently asked questions

Who manages procurement and purchasing for the Town of Phelps?

The Town Board and the Town Supervisor of the Town of Phelps are responsible for procurement and purchasing, with municipal departments (Town Clerk, Highway, Water, etc.) executing operational duties; the Town’s procurement law (Chapter 33) vests authority and responsibilities.

Where does the Town of Phelps post bids and RFPs?

The Town of Phelps posts public bid notices and RFP information on its official website (Agendas & Minutes / Town News & Meeting Notices) and publishes legal/publication notices in the local newspaper; Chapter 33 also permits use of New York State and county contract vehicles when applicable.

What products and services does the Town of Phelps procure?

Chapter 33 of the Town of Phelps code governs recurring procurement categories, including purchase contracts for goods and services, public works contracts, professional/technical services, emergency purchases, and surplus or secondhand acquisitions, with methods and thresholds specified by the code.

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Town of Phelps

Town of Phelps RFPs

Buyer Attributes

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Early Buyer Signals

Town of Phelps Budget Workshop Meeting

Town of Phelps Budget Workshop Meeting

Town of Phelps Regular Board Meeting

Key Contacts

Frequently asked questions

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Town of Phelps RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to Town of Phelps

Early Buyer Signals

Town of Phelps Budget Workshop Meeting

Town of Phelps Budget Workshop Meeting

Town of Phelps Regular Board Meeting

Key Contacts

Frequently asked questions

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