Town of Herndon

Track open bid opportunities, contracts, public meetings, and key contacts for Town of Herndon.

Buyer type:: City
Location:: Herndon, VA
Country:: US

Town of Herndon RFPs

Active opportunities open for bidding

Residential and Business Survey
Open
Jul 27, 2026
Closes
Aug 27, 2026
The Town of Herndon seeks a qualified firm to design, administer, analyze, and present statistically valid surveys of town residents and businesses. The work includes questionnaire development, representative sampling, data collection, statistical analysis, a final report, and a presentation of findings with recommendations for municipal service improvements. The solicitation is an active request for proposal, opened July 27, 2026, with responses due August 27, 2026.
RFP - Recreation Instruction Classes & Camps
Open
Jun 10, 2023
Closes
Jul 1, 2027
Provide programs for classes and camps (summer, spring break, winter break), sponsored by the town.
Recreation Instruction Classes & Camps (Request for Proposal)
Open
Jul 10, 2024
Closes
Jul 1, 2027
Provide programs for classes and camps (summer, spring break, winter break), sponsored by the Town of Herndon Parks and Recreation Department (HPRD). HPRD is interested in attracting offerors willing to provide high quality instruction, personnel, and equipment (using Town of Herndon facilities) at/or below market price to provide a wide variety of affordable programs to residents.

Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
183685
Employee FTE
Full-time equivalent employees.
281.2
Population
Population size to gauge opportunity scale.
25,180
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
44 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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Includes fiscal year calendars, procurement complexity scores, and strategic insights.

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How to Sell to Town of Herndon

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
44 / 100
EasyLower is betterHellish
Quick Decision Flow
- Sole Source: Don’t pursue—pivot to a cooperative contract immediately.
- Coops: Frequently procures through OMNIA Partners, NASPO ValuePoint, and Virginia statewide contracts; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Registered vendors: NYC's Vendor Enrollment Center processes W-9 and PIP registration in 3-5 business days for prime bidders.
MOCS threshold triggers a formal RFx workflow — plan for 60-90 days from solicitation to award depending on category.
Sole Source
- Town of Herndon, VA.
- Evidence: No public record evidence of sole source contracting; deprioritize this path.
Registered vendors: NYC's Vendor Enrollment Center processes W-9 and PIP registration in 3-5 business days for prime bidders.
MOCS threshold triggers a formal RFx workflow — plan for 60-90 days from solicitation to award depending on category.
Cooperatives
- The Town actively uses cooperative purchasing and can award via co-ops without council approval. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
- Recommended (accessible through Starbridge):
Registered vendors: NYC's Vendor Enrollment Center processes W-9 and PIP registration in 3-5 business days for prime bidders.
MOCS threshold triggers a formal RFx workflow — plan for 60-90 days from solicitation to award depending on category.

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Town of Herndon Contracts

Track vendor wins and renewal opportunities

Virginia Risk Sharing Association at Town of Herndon
Effective: Jul 1, 2024Expires: Expiration date locked.Unlock
This document is a comprehensive insurance policy, Policy Number P-2024-2025-VRSA-0186-1, issued by Virginia Risk Sharing Association to the Town of Herndon, effective from July 1, 2024, to July 1, 2025. The policy provides a broad range of coverages, including Auto Liability and Physical Damage, Boiler & Machinery, Crime, Cyber Liability, Excess Liability, Inland Marine, Line of Duty Act Coverage, Local Government Liability, No Fault, Property, Workers' Compensation, and Workers' Compensation Plus. It details specific limits and conditions for each type of coverage, tailored for municipal operations.
Virginia Risk Sharing Association at Town of Herndon
Effective: Jul 1, 2025Expires: Expiration date locked.Unlock
This document outlines a comprehensive insurance policy package provided by the Virginia Risk Sharing Association (VRSA) to the Town of Herndon for the period of July 1, 2025, to July 1, 2026. The policy, identified by number P-2025-2026-VRSA-0186-1, covers a wide range of areas including automobile, boiler & machinery, crime, cyber liability, excess liability, miscellaneous items, local government liability, line of duty, no fault property, property damage, and workers' compensation. Limits and deductibles are specified for each coverage type, such as $1,000,000 for Auto Liability, $25,000,000 for Boiler Property Damage, $93,132,113 for Blanket Real & Personal Property, and varying limits for Cyber Liability and Crime coverages. The document also includes detailed schedules for insured autos, properties, and miscellaneous items, as well as various endorsements and certificates of coverage for additional insureds.
Virginia Risk Sharing Association at Town of Herndon
Effective: Jul 1, 2026Expires: Expiration date locked.Unlock
This document is an Amended and Restated Member Agreement effective July 1, 2026, between the Virginia Risk Sharing Association (the Pool) and the Town of Herndon (the Member). It outlines the provision of risk management services and insurance coverages, including various liability, property, and workers' compensation coverages, for the period of July 1, 2026, to July 1, 2027. The agreement details member obligations, liability limits, and incorporates amended bylaws. It also includes a renewal checklist for coverages.
MIDWEST EMPLOYERS CASUALTY COMPANY at Town of Herndon
Effective: Jul 1, 2025Expires: Expiration date locked.Unlock
This document outlines a Workers Compensation and Employers Liability Insurance Policy (Policy #: PCFL750192) provided by Midwest Employers Casualty Company to the Town of Herndon. The policy is effective from July 1, 2025, to July 1, 2026, and covers workers' compensation and employer's liability in Florida and Maryland. It details premium calculations, coverage terms, exclusions, duties of the insured, and various state-specific endorsements, with an estimated annual premium of $676.00.
MIDWEST EMPLOYERS CASUALTY COMPANY at Town of Herndon
Effective: Feb 26, 2024Expires: Expiration date locked.Unlock
This document outlines a Workers Compensation and Employers Liability Insurance Policy, Policy No. PAFL750192, for the Town of Herndon, provided by Midwest Employers Casualty Company. The policy is effective from February 26, 2024, to July 1, 2024. It includes detailed schedules for estimated annual premiums across Florida and Maryland locations, based on employee classifications, and numerous endorsements covering aspects like premium amendments, catastrophe and terrorism risk coverage, audit noncompliance, and specific Maryland state regulations regarding cancellation and underwriting periods.

Contract data

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Expiring contracts, renewals, and award history

Competitor contract data and source files

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Early Buyer Signals

Board meetings and strategic plans from Town of Herndon

Town Of Herndon Roadway Safety Action Plan 2026-2038
Date: Apr 1, 2026Type: Strategic Plan
This Roadway Safety Action Plan (RSAP) for the Town of Herndon aims to make streets safer for all users, with a Vision Zero goal of eliminating fatalities and serious injuries by 2038. The plan uses a data-driven framework and the USDOT's Safe System Approach, coordinating with the town's Comprehensive Plan. Key strategies include implementing transportation safety improvements through engineering, enhancing data collection and analysis processes, integrating roadway safety into community communications, and adopting new legally authorized measures like automated traffic enforcement and lowered speed limits.
Herndon Planning Commission Regular Meeting Minutes
Date: Jan 22, 2024Type: Meeting mention
The meeting included an organizational segment for the election of officers, including Chair, Vice Chair, Secretary, and Parliamentarian. Public hearings were held regarding a zoning map amendment for redevelopment at Worldgate Drive, which was continued to a future meeting; an application for a special exception for aesthetic services, which was approved; and a resolution to consider a comprehensive plan amendment, which was also continued. Additionally, the commission discussed proposed revisions to their bylaws.
Herndon Town Council Work Session Minutes
Date: Feb 20, 2024Type: Meeting mention
The council held a work session to discuss the Water and Sewer Fund capital planning, including a multi-year financial model and rate increase projections recommended by financial consultants. The session also covered an overview of the General Fund budget, focusing on revenue and expenditure trends, personnel costs, and capital outlays for upcoming projects. Additionally, the council participated in a roundtable discussion regarding town branding, local events, and meeting conduct. A closed meeting was held to deliberate on the potential acquisition of real property for a public purpose and to receive legal advice concerning downtown real estate.

Extracted from official board minutes, strategic plans, and video transcripts.

Meeting signals

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Early signals from meeting minutes and plans

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Decision timeline from discussion to RFP

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Key Contacts

Public-sector contacts connected to Town of Herndon.

Cindy SotoAssistant to the Town Manager's Office

*******@************

+1 (***) ***-****

Maria LeeBudget Manager

*******@************

+1 (***) ***-****

John OrrisonBuilding Official

*******@************

+1 (***) ***-****

Brent M. HeavnerChief Communications Officer

*******@************

+1 (***) ***-****

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Town of Herndon

Town of Herndon RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to Town of Herndon

Town of Herndon Contracts

Virginia Risk Sharing Association at Town of Herndon

Virginia Risk Sharing Association at Town of Herndon

Virginia Risk Sharing Association at Town of Herndon

MIDWEST EMPLOYERS CASUALTY COMPANY at Town of Herndon

MIDWEST EMPLOYERS CASUALTY COMPANY at Town of Herndon

Get full contract and spend data

Early Buyer Signals

Town Of Herndon Roadway Safety Action Plan 2026-2038

Herndon Planning Commission Regular Meeting Minutes

Herndon Town Council Work Session Minutes

Know what buyers discuss before RFPs drop

Key Contacts

Similar government buyers you might want to track

Get your 10 highest-intentaccounts

Town of Herndon RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to Town of Herndon

Town of Herndon Contracts

Virginia Risk Sharing Association at Town of Herndon

Virginia Risk Sharing Association at Town of Herndon

Virginia Risk Sharing Association at Town of Herndon

MIDWEST EMPLOYERS CASUALTY COMPANY at Town of Herndon

MIDWEST EMPLOYERS CASUALTY COMPANY at Town of Herndon

Get full contract and spend data

Early Buyer Signals

Town Of Herndon Roadway Safety Action Plan 2026-2038

Herndon Planning Commission Regular Meeting Minutes

Herndon Town Council Work Session Minutes

Know what buyers discuss before RFPs drop

Key Contacts

Similar government buyers you might want to track