Miscellaneous Hourly Construction Work at Town Facilities: Carpenter, Electrician, Plumber, Mason, Painter Service Provider Work: Pest Control, Lift Station & STP Maintenance and Inspection, Septic Tank Pump Out and Hauling, Marine Transportation to and from Grindstone Island Marine Dredging & other related work, Mowing Maintenance at two Cemeteries and schoolhouse on Grindstone Island, Welding Work at Welder’s Shop, Cleaner at Town Hall & Joint Town/Village Highway Barn Material Supplying: Roadway Traction Material, 3/4" Minus Processed Gravel; 2" Minus Processed Gravel, Unprocessed Bank Run Gravel (Nominal 4” Gravel)
Buyer Attributes
Key metrics and characteristics
Census ID
Government ID for mapping buyers across datasets.
131366
Population
Population size to gauge opportunity scale.
4,539
Procurement Difficulty Score
How easy their procurement process is to navigate. Lower is better.
62 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
Higher is better Unlock
Startup Friendliness
How often this buyer champions startups and early adoption.
Sole Source:If sale is less than ~$20,000, use sole source.
Coops:Frequently procures through Sourcewell, NASPO ValuePoint, and HGACBuy; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Town of Clayton, NY. No evidence of sole source awards and the Town adheres to competitive bidding (low ~$20,000 threshold). Deprioritize sole source and pursue a cooperative contract instead.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
The Town has used cooperative mechanisms (piggybacking is allowed; NYCLASS cooperation agreement on record). Use coops to avoid formal RFPs. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
*Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
Early Buyer Signals
Board meetings and strategic plans from Town of Clayton
Joint Town And Village Of Clayton Planning Board Meeting Minutes
Date: Apr 2, 2026Type: Meeting mention
The board discussed updates to village code regarding parking and addressed the status of open alternate board member positions. Additionally, the committee reviewed updates with the Essential Housing Committee. A significant portion of the meeting was dedicated to a public hearing and subsequent approval for a Special Use Permit application for a storage barn construction project, which included a negative declaration regarding SEQR and a request for environmental review from the DEC.
Town of Clayton Regular Meeting
Date: Jul 22, 2026Type: Meeting mention
The board discussed the potential for recreational grants for the Cerow Recreation Park Phase Two project, including funding for a feasibility study. Financial approvals included payment of bills, transfers for the Depauville Sewer Project, and the Supervisor's report. Staffing actions included the appointment of a day camp counselor and travel authorization for the Highway Superintendent. The board also handled bid extensions for the Depauville Sewer project, passed resolutions regarding plumbing contracts and disinfection project bonds, and formally certified the 2025-2026 audit of the Town Justices' records.
Town of Clayton Town Board Resolution
Key Contacts
Public-sector contacts connected to Town of Clayton.
Who manages procurement and purchasing for Town of Clayton?
The Town Board of the Town of Clayton—the Town Supervisor and four Town Councilmen—oversees procurement and purchasing, reviewing and approving bills and authorizing procurement actions at public board meetings, including appointments of officers and boards involved in purchasing decisions.
Where does Town of Clayton post bids and RFPs?
The Town of Clayton posts public bids, RFPs and Notices to Proposers on its official website under the Legal Notices / Request for Bids section. Vendors should monitor that page and the site's bid tag for new postings and download solicitation documents from those listings.
How do vendors complete vendor registration with Town of Clayton?
The Town of Clayton Documents page provides a Vendor Quote Form and a Vendor W9 Form that vendors can download and submit to register or provide tax information; vendors should follow submission instructions included with each solicitation or contact the Town as directed.
Date: Jan 14, 2026Type: Meeting mention
The board adopted a resolution expressing support for the simplification and enhancement of zoning and planning processes within the Town and Village of Clayton, referencing previous regulatory frameworks established in 2003.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
Know what buyers discuss before RFPs drop
Track Town of Clayton meetings, strategic plans, and budget discussions before the public bid appears.
What products and services does Town of Clayton procure?
Town of Clayton commonly procures construction services, service contracts, material supplies, and fuel; recurring Request for Bids and Notices to Proposers on the Town of Clayton website list projects such as fencing replacement, sewer engineering studies, and miscellaneous hourly construction work.
What vendor requirements does Town of Clayton publish for vendors?
Town of Clayton requires vendors to follow solicitation-specific procurement requirements; vendors should review each posted solicitation and the Documents page for required forms, submission instructions, and the solicitation’s stated terms before submitting quotes or proposals.
How does Town of Clayton approve procurement contracts and awards?
The Town Board reviews and approves procurement contracts and awards for the Town of Clayton; contract approvals and related expenditures are typically authorized through board review and formal action taken at public board meetings and reflected in board agendas and minutes.
Where can vendors find procurement policies and standard terms for Town of Clayton?
Town of Clayton references a procurement policy in its solicitations and posts related governance documents, including a Comprehensive Financial Policy and vendor forms, on the Town of Clayton Documents page for vendor review and reference.
What supplier diversity or local vendor preference programs does Town of Clayton use?
The Town of Clayton encourages Minority-owned Business Enterprises (MBEs) and Woman-owned Business Enterprises (WBEs) to submit qualifications; the town explicitly states this encouragement in its RFQ for engineering services and related solicitation notices posted on the Town of Clayton website.
