What products and services does the City of Palm Coast procure?

The City of Palm Coast procures municipal goods, construction-related work and professional services; these purchases are issued through RFP, RFQ and ITB solicitation types posted on the City’s procurement portals and bids page.

What procurement requirements does the City of Palm Coast publish for vendors?

The City of Palm Coast publishes solicitation-specific forms and terms; vendors must follow the requirements listed within each solicitation. The City Vendor Registration Form on the documents site provides procurement contact details vendors can use for onboarding and questions about solicitation requirements.

How does the City of Palm Coast approve procurement contracts and awards?

Contracts and awards for the City of Palm Coast are governed by the City’s purchasing ordinance and administered by the City Purchasing/Procurement department. Vendors should consult the City purchasing ordinance and purchasing brochure and contact Purchasing for specific approval steps or threshold information.

Where can vendors find procurement policies and standard terms for the City of Palm Coast?

Procurement policies and standard terms for the City of Palm Coast are published in the City’s purchasing ordinance and explained in the City purchasing brochure, both available from the City of Palm Coast Procurement page and the Purchasing documents site for vendor review.

City of Palm Coast

Track open bid opportunities, contracts, public meetings, and key contacts for City of Palm Coast.

Buyer type:: City
Location:: Palm Coast, FL
Country:: US

City of Palm Coast RFPs

Active opportunities open for bidding

Consulting Services for Grant Research and Administration
Posted
Sep 17, 2026
Closes
Sep 24, 2026
Provide professional services for grant research and management. This contract covers a range of consulting services including, but not limited to, identifying applicable grant opportunities, supporting the preparation of grant applications, and providing ongoing administrative assistance throughout the grant lifecycle. Palm coast is seeking project understanding and experience in this field
ITB-UT-26-12 - WATER TREATMENT PLANT NO. 3 EXPANSION RFP
Posted
Sep 16, 2026
Closes
Oct 20, 2026
The City of Palm Coast is soliciting bids under an open ITB for upgrades to Water Treatment Plant No. 3, increasing treatment capacity from 3.0 MGD to 4.5 MGD. The work includes new reverse osmosis treatment skids, cartridge filters, pumps, chemical feed systems, replacement membranes, and associated piping, controls, electrical, and site work. This is a construction solicitation, not a grant program, and submissions are due October 20, 2026, at 2:00 PM EDT.
ITB-UT-26-12 - WATER TREATMENT PLANT NO. 3 EXPANSION
Posted
Sep 16, 2026
Closes
Oct 20, 2026
The City of Palm Coast is soliciting bids under an open ITB for upgrades to Water Treatment Plant No. 3, increasing treatment capacity from 3.0 MGD to 4.5 MGD. The work includes new reverse osmosis treatment skids, cartridge filters, pumps, chemical feed systems, replacement membranes, and associated piping, controls, electrical, and site work. This is a construction solicitation, not a grant program, and submissions are due October 20, 2026, at 2:00 PM EDT.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
204178
Employee FTE
Full-time equivalent employees.
590.5
Population
Population size to gauge opportunity scale.
109,886
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
38 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Palm Coast

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
38 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than $50,000, use sole source; at $50,000+ City Council approval is required. If proprietary or required for system compatibility, draft justification with the department.
- Coops: Frequently procures through OMNIA and Sourcewell; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding. Validate your offering is on State of Florida DMS, Sourcewell, OMNIA, or GSA MAS IT/Security. Ask purchasing@palmcoastgov.com to confirm piggybacking; build an end-user champion.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Sole Source
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- Sole Source
- City of Palm Coast (FL)
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- Cooperatives
- The City of Palm Coast can be onboarded to the recommended cooperative vehicles by reaching out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.

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Early Buyer Signals

Board meetings and strategic plans from City of Palm Coast

Planning & Land Development Regulation Board Regular Meeting
Date: Aug 19, 2026Type: Meeting mention
The board discussed proposed amendments to the Unified Land Development Code. Key discussion points included limiting development order extensions, new regulations for data centers requiring a special exception process and super-majority city council approval, enhancements to penalties for unpermitted tree removal, and restrictions on residential driveway connections to collector roads. Additionally, the board addressed wetland delineation validity standards, requirements for double or reinforced silt fencing in conservation areas, and clarification regarding the two-foot freeboard requirement in special flood hazard areas.
City of Palm Coast City Council Special Business Meeting
Date: Aug 19, 2026Type: Meeting mention
The City Council meeting included a public participation segment where citizens discussed local election concerns and potential issues regarding lawn maintenance and mosquito control. The Council addressed inquiries regarding the seating of a Council member and discussed adherence to the city charter. A primary focus was a land purchase and settlement agreement with Palm Coast Holdings concerning litigation involving parcels in Town Center. Council members disclosed communications with plaintiff counsel and debated the financial risks, control over property, and potential legal implications of the proposed settlement.

Key Contacts

Public-sector contacts connected to City of Palm Coast.

Stacy YoungAssistant Director of Finance

*******@************

Patrick JulianoBattalion Chief

*******@************

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Frequently asked questions

Who manages procurement and purchasing for the City of Palm Coast?

The City of Palm Coast Purchasing/Procurement department administers the City’s procurement and purchasing functions. Vendors can find departmental contact details, the Vendor Registration Form, and a purchasing brochure on the City Purchasing documents pages to confirm contacts and next steps.

Where does the City of Palm Coast post bids and RFPs?

The City of Palm Coast posts RFPs, RFQs and ITBs on its Procurement portal and its Bids page. Vendors should monitor the City of Palm Coast Procurement page and register on the City’s procurement/quote portals to receive posted solicitations and notices.

How do vendors complete vendor registration with the City of Palm Coast?

Vendors complete registration via the City of Palm Coast Procurement Portal and may also submit the City Vendor Registration Form available on the City documents site; the registration form includes procurement contact phone and email for onboarding and questions.

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City of Palm Coast

City of Palm Coast RFPs

Consulting Services for Grant Research and Administration

ITB-UT-26-12 - WATER TREATMENT PLANT NO. 3 EXPANSION RFP

ITB-UT-26-12 - WATER TREATMENT PLANT NO. 3 EXPANSION

Buyer Attributes

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How to Sell to City of Palm Coast

Early Buyer Signals

Planning & Land Development Regulation Board Regular Meeting

City of Palm Coast City Council Special Business Meeting

Key Contacts

Frequently asked questions

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City of Palm Coast RFPs

Consulting Services for Grant Research and Administration

ITB-UT-26-12 - WATER TREATMENT PLANT NO. 3 EXPANSION RFP

ITB-UT-26-12 - WATER TREATMENT PLANT NO. 3 EXPANSION

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Palm Coast

Early Buyer Signals

Planning & Land Development Regulation Board Regular Meeting

City of Palm Coast City Council Special Business Meeting

Key Contacts

Frequently asked questions

City of Palm Coast City Council Business Workshop

Know what buyers discuss before RFPs drop

City of Palm Coast

City of Palm Coast RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Palm Coast

Early Buyer Signals

Planning & Land Development Regulation Board Regular Meeting

City of Palm Coast City Council Special Business Meeting

Key Contacts

Frequently asked questions

Get your 10 highest-intentaccounts

City of Palm Coast RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Palm Coast

Early Buyer Signals

Planning & Land Development Regulation Board Regular Meeting

City of Palm Coast City Council Special Business Meeting

Key Contacts

Frequently asked questions

City of Palm Coast City Council Business Workshop

Know what buyers discuss before RFPs drop

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