What vendor requirements does the City of Palm Bay publish for solicitations?

The City of Palm Bay publishes solicitation-specific vendor requirements; each posted solicitation includes required forms and terms. Required items commonly include insurance, performance bonds, licenses, and other compliance criteria specified in the solicitation documents—vendors must follow those documents when submitting responses.

Where can vendors find procurement policies and standard terms for the City of Palm Bay?

City of Palm Bay procurement policies and standard terms are set out in City Code Chapter 38 and the City's Ethics & Procurement Manual. Both are linked from the City's vendor and procurement pages and describe delegation, procedures, and standard contract terms for vendors.

City of Palm Bay

Track open bid opportunities, contracts, public meetings, and key contacts for City of Palm Bay.

Buyer type:: City
Location:: Palm Bay, FL
Country:: US

City of Palm Bay RFPs

Active opportunities open for bidding

Building E Third Floor Buildout RFP
Posted
Sep 4, 2026
Closes
Oct 13, 2026
Building E third floor buildout.
49-RFP-26 - Citywide Debt Collection Services (Re-Bid)
Posted
Aug 31, 2026
Closes
Oct 6, 2026
The City of Palm Bay is soliciting proposals for debt collection services for its Utility and Building Departments, covering outstanding utility bills and unpaid permit fees. Each department may have distinct business requirements, while the general collection-service requirements remain consistent, and the City does not conduct collection activity on these accounts itself. Proposals are due through the online portal by October 6, 2026, at 9:00 a.m. EDT, with questions due September 17, 2026, at 3:00 p.m. EDT.
50-ITB-26 - Laboratory Testing Services Re-Bid
Posted
Aug 26, 2026
Closes
Sep 22, 2026
The City of Palm Bay is requesting bids from qualified contractors to provide laboratory testing and related professional services supporting compliance with Florida Department of Environmental Protection, Environmental Protection Agency, and other applicable requirements. The solicitation is an ITB administered by the Utilities Department and includes testing and monitoring services for water, wastewater, pollution, chemical laboratory, and water-sampling programs. The opportunity is open, with questions due September 8, 2026, and submissions due September 22, 2026, at 10:00 AM EDT.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
184735
Employee FTE
Full-time equivalent employees.
1,077.9
Population
Population size to gauge opportunity scale.
148,092
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
26 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
Higher is better Unlock
Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
Higher is better Unlock
Latest Budget Year
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Operating Budget
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How to Sell to City of Palm Bay

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
26 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than $100,000, use sole source.
- Coops: Frequently procures through OMNIA and Sourcewell; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Sole Source
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- City of Palm Bay (FL) uses sole source for proprietary technology, software renewals, or standardized OEM equipment. Position the purchase as essential for continuity/standardization (consistent with past awards such as Azteca Systems and Ferguson Waterworks). Work with the end‑user department to build the business case, then have Procurement prepare the sole source justification. City Council approval is required for any contract exceeding $100,000.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- City of Palm Bay has used cooperative and piggyback contracts extensively to streamline purchasing. Reach out to your Starbridge contact to gain access through the Starbridge reseller & contract-vehicle platform.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.

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Early Buyer Signals

Board meetings and strategic plans from City of Palm Bay

City Council Regular Meeting
Date: Aug 21, 2026Type: Meeting mention
The City Council meeting addressed several agenda items, including proclamations and recognitions for local youth sports achievements, the presentation of the Mayor's Business Spotlight award to Empire Painting and Epoxy, and a proclamation for Women's Equality Day. The council also discussed agenda revisions and initiated a discussion regarding emergency communications, specifically exploring a merger.
Palm Bay City Council Regular Meeting
Date: Aug 7, 2026Type: Meeting mention
The City Council meeting covered several administrative and community-focused agenda items. Key topics included a proclamation celebrating World Steel Pan Day, the presentation of a safety award to the City of Palm Bay's risk management team, and public hearings regarding the vacation and abandonment of specific utility and drainage easements. Additionally, the Council engaged in discussions regarding the potential public acquisition of a former golf course property for use as an open space asset, including considerations for regional stormwater management and other public infrastructure purposes.
Palm Bay City Council Special Council Meeting

Key Contacts

Public-sector contacts connected to City of Palm Bay.

Juanita Larkin BardenAccountant I

*******@************

Juanita Barden CPPBAccountant I

*******@************

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Frequently asked questions

Where does the City of Palm Bay post bids and RFPs?

The City of Palm Bay posts bids and RFPs on its 'Bid & Proposal Opportunities' web page and via the Florida Bonfire portal. Vendors use Bonfire to view solicitation documents, download attachments, submit proposals, and receive bid notifications.

Who manages procurement and procurement policies for the City of Palm Bay?

The City of Palm Bay Procurement Department, led by the Chief Procurement Officer, manages procurement and purchasing. City Code Chapter 38 delegates procurement authority to the CPO and establishes a centralized department to provide purchasing services across city departments.

How do vendors complete vendor registration with the City of Palm Bay?

Vendors complete registration for the City of Palm Bay through the Florida Bonfire procurement portal. For assistance contact procurement@palmbayfl.gov or (321) 952-3424; keep your Bonfire profile current to receive bid alerts and access posted solicitations.

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City of Palm Bay

City of Palm Bay RFPs

Buyer Attributes

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How to Sell to City of Palm Bay

Early Buyer Signals

City Council Regular Meeting

Palm Bay City Council Regular Meeting

Palm Bay City Council Special Council Meeting

Key Contacts

Frequently asked questions

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City of Palm Bay RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Palm Bay

Early Buyer Signals

City Council Regular Meeting

Palm Bay City Council Regular Meeting

Palm Bay City Council Special Council Meeting

Key Contacts

Frequently asked questions

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