The Agency is seeking an appropriately qualified vendor to use ground-based LiDAR equipment to scan trees located on the city's rights-of-way and use a machine learning-based data processing approach to produce a street tree inventory as well as 3D digital model of the city's trees.
This Request for Bids is released through PASSPort, New York City’s online procurement portal. Responses to this CSB must be submitted via PASSPort. To access the CSB, vendors should visit the PASSPort public portal and click on the “Search Funding Opportunities in PASSPort” blue box. Doing so will take one to the public portal of all procurements in the PASSPort system. To quickly locate the CSB, insert the EPIN, 84627P0002, into the Keyword search field. In order to respond to the CSB, vendors must create an account within the PASSPort system if they have not already done so.
The pre-bid conference meeting will be on October 7th, 2026 at 3:00pm. The bid due date will be on November 4th, 2026 at 2:00pm.
Sole Source:If sale is less than $20,000, use sole source.
Coops:Frequently procures through OGS Centralized Contracts and NASPO ValuePoint; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Dollar triggers:NYC’s competitive bidding threshold is $20,000; sole source is permitted when the offering is proprietary/unique or essential to maintain continuity. No explicit sole source dollar cap noted in the provided guidance; used for high-value awards.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
NYC permits but only occasionally uses cooperative purchasing; confirm agency willingness before proposing this route. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to gain access to the recommended path.
Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
New York City Contracts
Track vendor wins and renewal opportunities
Ivalua Inc at New York City
Effective: Apr 28, 2016Expires: Sep 30, 2026Expiration date locked.
This is an Implementation Agreement between The City of New York's Department of Information Technology and Telecommunications (DolTT) and Ivalua, Inc. for the design, implementation, deployment, and management of a web-based Vendor Management, Solicitation, Contracting, and Procurement Solution. The contract specifies a fixed price not-to-exceed amount of $30,515,448.83. The agreement commenced on April 28, 2016, and is set to expire on April 27, 2021, with an option for a five-year renewal. The Statement of Work details the project's scope, including the implementation of Ivalua's software modules for Vendor Management, Source-to-Contract, and Requisition-to-Order processes, along with an associated timeline and payment schedule.
Ivalua Inc at New York City
Effective: Apr 19, 2016Expires: Sep 30, 2026Expiration date locked.
This Change Order #2 updates an existing Implementation Agreement between the City of New York (DoITT) and Ivalua, Inc. for a Vendor Management, Solicitation, Contracting, and Procurement Solution. The amendment, effective June 13, 2018, revises the scope and pricing, particularly for Phase 2 of the project, which includes implementing an e-Sourcing and Procurement Solution for the Department of Education. The original contract ID is CT1-858-20161425412. The overall 'not-to-exceed amount' and 'Total Contract Fees' for the agreement, including this change order, is $45,515,448.83. The services began on April 19, 2016, and the latest subscription period indicates services extend until April 27, 2021.
Ivalua Inc at New York City
Effective: Apr 28, 2016Expires: Sep 30, 2026Expiration date locked.
This document is Change Order No. 3 to an Implementation Agreement between the City of New York (MOCS) and Ivalua, Inc. The original agreement, dated May 11, 2016, is for a Vendor Management, Solicitation, Contracting, and Procurement Solution. This Change Order amends various sections of the original agreement, including module licensing, subscription fees upon renewal, and authorized user definitions. It significantly updates the pricing schedule, establishing a 'not-to-exceed amount' and 'Total Contract Fees' of $46,891,664.23, detailed across project deliverables, various phases, and five subscription years from April 2016 to April 2020. The change order also specifies terms for liquidated damages, early termination fees, and lists all licensed software modules and features.
Ivalua Inc at New York City
Effective: Apr 28, 2016Expires: Sep 30, 2026Expiration date locked.
This Fourth Change Order amends an existing Implementation Agreement between the City of New York's Mayor's Office of Contract Services (MOCS) and Ivalua, Inc. It expands the scope of e-Sourcing and Procurement solution services by updating the Statement of Work, modifying pricing schedules, adding new modules, and incorporating Enhanced Support. The total amended contract value is $55,215,939.59. Services began on April 28, 2016, with this amendment effective June 23, 2020, and services extending to at least April 28, 2021.
Ivalua Inc at New York City
Effective: Aug 1, 2025Expires: Sep 30, 2026Expiration date locked.
This document is the Ninth Change Order to an Implementation Agreement between the City of New York (MOCS) and Ivalua, Inc. Effective August 1, 2025, it amends the Statement of Work for e-Sourcing and Procurement Solution Releases 6.2 and 7.0, detailing new scope, timelines, and deliverables. It also updates the pricing structure, allocating $6,500,000 for the work described in this specific change order, and establishes an overarching 'Total Contract Fees' for the entire renewed Implementation Agreement at $44,408,472.97. The term of the renewed agreement extends until April 27, 2027. The original Implementation Agreement was dated May 11, 2016.
Early Buyer Signals
Board meetings and strategic plans from New York City
Public Design Commission Public Meeting
Date: Oct 20, 2026Type: Meeting mention
The Public Design Commission held a meeting to conduct a public hearing and vote on items related to the construction of a gaming facility, resort, retail, and events complex at Metropolitan Park in Queens. Key discussions focused on project design responses, including the expansion of the East Colonade, adjustments to escalator configurations, modifications to the valet ramp along Shea Road, and increasing vision glass on the building facade to enhance aesthetic merit.
Taxi Limousine Commission Commission Hearing
Date: Oct 22, 2026Type: Meeting mention
The Commission discussed and voted on improvements to the medallion relief program, including updated transfer rules for medallions to family members, transfers from sole proprietorships to corporate entities, and provisions for removing partner owners. A resolution permitting commissioners to participate in meetings via video conference under specific exigent circumstances or disability was also adopted. Additionally, the Commission addressed a petition for rulemaking regarding passenger fares and driver pay, which was denied, and approved two base license renewal applications.
New York City Housing Authority Board Meeting
Key Contacts
Public-sector contacts connected to New York City.
Who manages procurement and procurement policies for New York City?
The DCAS Office of Citywide Procurement (OCP) and the Mayor's Office of Contract Services (MOCS) share procurement responsibilities for New York City; the Procurement Policy Board (PPB) issues binding procurement rules and individual agencies use Agency Chief Contracting Officers for mission-specific purchases.
Where does New York City post bids and RFPs?
New York City posts official solicitations in PASSPort, the Mayor's Office of Contract Services' procurement system; vendors can browse opportunities on the PASSPort Public Portal/Procurement Navigator, and DCAS also publishes current DCAS solicitations on its website.
How do vendors complete vendor registration with New York City?
Vendors register in PASSPort (MOCS) by first obtaining a NYC.ID and creating a PASSPort account to respond to RFx; vendors must also register in the Payee Information Portal (PIP) to receive payments. Health-and-human-services vendors complete the PASSPort HHS PQL; M/WBE certification through SBS is optional.
The board meeting primarily consisted of public comments regarding housing concerns. Speakers expressed strong opposition to the proposed demolition and redevelopment of the Fulton and Elliot Chelsea public housing developments, raising issues about potential displacement, gentrification, and the preservation of Section 9 public housing. Other comments included requests for assistance with commercial lease renewals for long-standing small businesses and reports of administrative failures and delays concerning Section 8 housing voucher administration.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
Know what buyers discuss before RFPs drop
Track New York City meetings, strategic plans, and budget discussions before the public bid appears.
Does New York City use cooperative purchasing or piggyback contracts?
New York City uses centralized citywide contracting through DCAS Office of Citywide Procurement and MOCS/PASSPort as cooperative purchasing vehicles for City agencies; New York State Office of General Services (OGS) centralized contracts are also available to agencies as state-level vehicles.
Where can vendors find procurement policies and standard terms for New York City?
Procurement Policy Board (PPB) Rules, published by the Mayor's Office of Contract Services, are the binding procurement policies for New York City; the MOCS PPB page and the full PPB Rules PDF provide standards on bid thresholds, protests, sole-source procurement, micropurchases, and M/WBE rules.
What supplier diversity or local vendor preference programs does New York City use?
The NYC Department of Small Business Services (SBS) administers the Minority and Women-owned Business Enterprise (M/WBE) certification program under Local Law 129 of 2005; certification requires at least 51% ownership and control by eligible individuals, a qualifying primary office location, and minimum business history per RCNY rules.