What vendor requirements does Town of Leesburg publish for vendors?

The Town of Leesburg requires vendors to follow each solicitation's instructions and review solicitation documents for required forms and terms such as insurance, bonding, and licensing where specified. Maintain eVA registration and consult the Bid Board solicitation pages for solicitation‑specific requirements.

How does Town of Leesburg approve procurement contracts and awards?

The Town of Leesburg's Finance Department Procurement Office administers contract awards, and procedural approval steps and signature authority are documented in the Town of Leesburg Procurement Policies and Procedures Manual. Vendors should consult that manual or contact the Procurement Office for routing details.

Where can vendors find procurement policies and standard terms for Town of Leesburg?

The Town of Leesburg Procurement Policies and Procedures Manual (dated January 11, 2022) is available from the Town of Leesburg Finance/Procurement page. It contains procurement rules, standard contract terms, and procedural guidance for vendors and staff.

Town of Leesburg

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Buyer type:: City
Location:: Leesburg, VA
Country:: US

Town of Leesburg RFPs

Active opportunities open for bidding

Legal Case Management Software Solution - (Request for Information)
Open
Aug 18, 2026
Closes
Sep 1, 2026
Procure legal case management software to support the Town Attorney's Office. The Town is seeking a solution that supports matter management, litigation tracking, contract management, claims management, document and records management, calendaring, task management, reporting, and workflow automation. The solution should be compatible with the Town’s existing technology environment and, where appropriate, provide integration capabilities with relevant systems, including Microsoft 365 applications such as Outlook, Teams, and OneDrive, as well as Laserfiche. See attached file.
Leadership Development and Management Consulting Services RFP
Open
Aug 14, 2026
Closes
Sep 3, 2026
The Town of Leesburg is soliciting sealed proposals from qualified firms for professional leadership development and executive management consulting services. The official bid board identifies the solicitation as RFP No 100120-FY27-09 and lists it as open, with a posting date of August 14, 2026. Proposals are due September 3, 2026, at 3:00 PM.
Leadership Development and Management Consulting Services
Open
Aug 14, 2026
Closes
Sep 3, 2026
The Town of Leesburg is soliciting sealed proposals from qualified firms for professional leadership development and executive management consulting services. The official bid board identifies the solicitation as RFP No 100120-FY27-09 and lists it as open, with a posting date of August 14, 2026. Proposals are due September 3, 2026, at 3:00 PM.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
209698
Employee FTE
Full-time equivalent employees.
427.5
Population
Population size to gauge opportunity scale.
49,917
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
58 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
Higher is better Unlock
Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to Town of Leesburg

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
58 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: Only if the solution is truly proprietary or a non-substitutable component; otherwise pivot back to a coop.
- Coops: Frequently procures through Sourcewell; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- Entity: Town of Leesburg (VA)
- Usage: Limited; mainly for specialized public works infrastructure.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Cooperatives
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- The Town uses cooperative purchasing to avoid formal bids and reduce admin time; authority is under Town policy and VPPA §2.2-4304.
- Reach out to your Starbridge contact to get onboarded through the Starbridge reseller & contract-vehicle platform.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Town of Leesburg Contracts

Track vendor wins and renewal opportunities

Virginia Association of Counties Group Self Insurance Risk Pool at Town of Leesburg
Effective: Jul 1, 2023Expires: Expiration date locked.Unlock
This Member Agreement details the terms for a political subdivision, such as the Town of Leesburg, to participate in the Virginia Association of Counties Group Self Insurance Risk Pool (VAcorp). The agreement outlines the framework for joint self-insurance and risk pooling for comprehensive general liability, property, and other coverages. It specifies membership criteria, withdrawal procedures, governance by a Supervisory Board, the roles of an Administrator (VACO Services, Inc.) and a Service Agent (VACO Insurance Programs), financial contributions, assessments, claims handling, and fund management. The agreement is effective from July 1, 2023, and continues on a fiscal year basis (July 1 to June 30).
VIRGINIA ASSOCIATION OF COUNTIES GROUP SELF INSURANCE RISK POOL (VACoRP) at Town of Leesburg
Effective: Jul 1, 2023Expires: Expiration date locked.Unlock
This Member Agreement formalizes the participation of the Town of Leesburg in the Virginia Association of Counties Group Self Insurance Risk Pool (VACORP), effective July 1, 2023. The agreement outlines the framework for joint self-insurance and risk pooling among political subdivisions, detailing membership, withdrawal conditions, governance by a Supervisory Board, and the roles of an Administrator and Service Agents. It covers financial obligations like contributions and assessments, claims processing, fund management, and risk management protocols for continuous membership, subject to annual fiscal period renewals and cancellation provisions.
Vacorp at Town of Leesburg
Effective: Jul 1, 2012Expires: Expiration date locked.Unlock
This document is a Trust Agreement, effective July 1, 2012, establishing the VACORP LODA TRUST. It outlines the transfer of Line of Duty Act liabilities from various Virginia Counties, Cities, Towns, and Regional Jails (referred to as "Grantors" or "Members") to VACORP, which serves as the "Trustee." The agreement details the administration of claims, requirements for members to purchase liability insurance from the Trustee, and their obligation to make timely payments for insurance and claims. It also specifies the Trustee's powers, compensation structure, and procedures for member revocation and Trustee resignation.
VIRGINIA ASSOCIATION OF COUNTIES GROUP SELF INSURANCE RISK POOL (VACoRP) at Town of Leesburg
Effective: Jan 1, 2024Expires: Expiration date locked.Unlock
This addendum formalizes the Workers' Compensation coverage under the existing Member Agreement for the Virginia Association of Counties Group Self Insurance Risk Pool (VACoRP). It establishes the terms for joint and several liability among Members for workers' compensation and certain employers' liabilities. Key provisions include membership criteria, limits of liability, rights for inspection of facilities and records, risk management responsibilities, exclusions for punitive damages, and rules governing disbursements from Group funds. The addendum is effective upon payment of the appropriate contribution.

Early Buyer Signals

Board meetings and strategic plans from Town of Leesburg

Leesburg Performing Arts Commission Meeting Minutes
Date: Jul 23, 2026Type: Meeting mention
The commission discussed planning for the 'Music George Washington Heard' concert, including the approval of a proclamation reading, engagement of historical reenactors, and the creation of promotional materials. Further discussion involved the development of potential grant programs for senior living facility concerts and planning for the Mistletoe Market 2026, including budget allocations and the call for art. New business included a review of the Artist Selection Handbook and a proposal to amend commission bylaws to include a Parliamentarian position.
Leesburg Police Department Strategic Plan 2026-2030
Date: Jan 1, 2026Type: Strategic Plan
This 2026-2030 Strategic Plan outlines the Leesburg Police Department's direction to serve its community and prepare for the future. It focuses on five key priorities: strengthening technology and data use for improved service, advancing public safety through prevention and partnerships, investing in employee wellness and development, planning responsibly for sustainable organizational growth, and deepening community engagement and trust. The plan aims to ensure the Department remains responsive, accountable, and prepared to meet increasing service demands while fostering professionalism and respect.

Key Contacts

Public-sector contacts connected to Town of Leesburg.

Scott CoffmanAirport Director

*******@************

+1 (***) ***-****

Michael ShieldsAirport Operations Manager

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Frequently asked questions

Who manages procurement policies and purchasing for Town of Leesburg?

The Town of Leesburg's Procurement Office is within the Finance Department and the town operates under a Council‑Manager form of government; the Chief Procurement Officer is Octavia Andrew. See the Finance/Procurement page for office contacts and organizational context.

Where does Town of Leesburg post bids and RFPs?

The Town of Leesburg posts solicitations on its Bid Board page and on the Vendor Registry e-procurement portal (vrapp.vendorregistry.com). Vendors must register on the Vendor Registry/Bid Board to receive addenda and solicitation updates.

How do vendors complete vendor registration with Town of Leesburg?

Vendors should complete Commonwealth of Virginia eVA vendor registration and register their business on the Town of Leesburg Bid Board via the Vendor Registry portal. The Town also posts vendor verification contact information on its Accounting/Vendor Verification page.

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Town of Leesburg

Town of Leesburg RFPs

Legal Case Management Software Solution - (Request for Information)

Leadership Development and Management Consulting Services RFP

Leadership Development and Management Consulting Services

Buyer Attributes

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How to Sell to Town of Leesburg

Town of Leesburg Contracts

Virginia Association of Counties Group Self Insurance Risk Pool at Town of Leesburg

VIRGINIA ASSOCIATION OF COUNTIES GROUP SELF INSURANCE RISK POOL (VACoRP) at Town of Leesburg

Vacorp at Town of Leesburg

VIRGINIA ASSOCIATION OF COUNTIES GROUP SELF INSURANCE RISK POOL (VACoRP) at Town of Leesburg

Early Buyer Signals

Leesburg Performing Arts Commission Meeting Minutes

Leesburg Police Department Strategic Plan 2026-2030

Key Contacts

Frequently asked questions

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Town of Leesburg RFPs

Legal Case Management Software Solution - (Request for Information)

Leadership Development and Management Consulting Services RFP

Leadership Development and Management Consulting Services

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to Town of Leesburg

Town of Leesburg Contracts

Virginia Association of Counties Group Self Insurance Risk Pool at Town of Leesburg

VIRGINIA ASSOCIATION OF COUNTIES GROUP SELF INSURANCE RISK POOL (VACoRP) at Town of Leesburg

Vacorp at Town of Leesburg

VIRGINIA ASSOCIATION OF COUNTIES GROUP SELF INSURANCE RISK POOL (VACoRP) at Town of Leesburg

Early Buyer Signals

Leesburg Performing Arts Commission Meeting Minutes

Leesburg Police Department Strategic Plan 2026-2030

Key Contacts

Frequently asked questions

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Leesburg Diversity Commission Regular Meeting

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Town of Leesburg

Town of Leesburg RFPs

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Town of Leesburg Contracts

Virginia Association of Counties Group Self Insurance Risk Pool at Town of Leesburg

VIRGINIA ASSOCIATION OF COUNTIES GROUP SELF INSURANCE RISK POOL (VACoRP) at Town of Leesburg

Vacorp at Town of Leesburg

VIRGINIA ASSOCIATION OF COUNTIES GROUP SELF INSURANCE RISK POOL (VACoRP) at Town of Leesburg

Early Buyer Signals

Leesburg Performing Arts Commission Meeting Minutes

Leesburg Police Department Strategic Plan 2026-2030

Key Contacts

Frequently asked questions

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Town of Leesburg RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to Town of Leesburg

Town of Leesburg Contracts

Virginia Association of Counties Group Self Insurance Risk Pool at Town of Leesburg

VIRGINIA ASSOCIATION OF COUNTIES GROUP SELF INSURANCE RISK POOL (VACoRP) at Town of Leesburg

Vacorp at Town of Leesburg

VIRGINIA ASSOCIATION OF COUNTIES GROUP SELF INSURANCE RISK POOL (VACoRP) at Town of Leesburg

Early Buyer Signals

Leesburg Performing Arts Commission Meeting Minutes

Leesburg Police Department Strategic Plan 2026-2030

Key Contacts

Frequently asked questions

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Leesburg Diversity Commission Regular Meeting

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