General Information:
The City of Havre de Grace (�the City�) seeks an annual contract to manage our printing, publishing and mailing service needs. The City intends to print and mail several newsletters, booklets, reports and postcards through the year on a scheduled basis. The City also has a need for advertising print jobs and associated signage which will be requested monthly on an as needed basis. The City may partner with more than one professional printer to accomplish our goals as a result of this solicitation.
Quotation Deadline: November 25, 2026 by 2pm Electronically to through the procurement platform: Beacon Bid HdG
Pre-Proposal Meeting: Not Required.
Project Questions: All questions must be submitted by November 16, 2026 by 5pm through the Q&A link within the Beacon procurement platform.
Period of Performance: Contract award as a result of this solicitation will be for one (1) year, intended to begin on December 1, 2026 and end on November 30, 2027. Extension opportunity available for three additional one (1) year periods upon mutual acceptance within 90 days of the contract expiration date.
Sole Source:Only pursue if your product is proprietary, highly specialized public safety equipment; otherwise skip and use a coop.
Coops:Frequently procures through OMNIA Partners; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
City of Havre de Grace rarely approves sole source. Only consider this path if your product is highly specialized public safety equipment with proprietary technology similar to the city’s single observed sole source (Ordinance No. 1149). Otherwise, deprioritize and pivot to cooperative purchasing. Practical notes: Expect rigorous justification and approvals; coordinate early with the City’s Procurement office to confirm required documentation. No specific sole source dollar threshold is stated in the public guidance.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
The City uses cooperative purchasing and can piggyback, particularly via OMNIA Partners. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
Early Buyer Signals
Board meetings and strategic plans from City of Havre de Grace
Water and Sewer Commission Meeting Minutes
Date: May 8, 2026Type: Meeting mention
The commission reviewed the financial report and discussed an ordinance to implement new water rates, utilizing zone type fees to recover costs for new development. Discussions also covered efforts to renegotiate the Aberdeen water agreement, a review of City Council election results, and the Evonik RFP regarding the sale of the facility. Operational updates included a report on water main leaks, the successful completion of hydrant flushing, a 23.7% loss rate, and a plan to install acoustical monitoring on hydrants to improve leak detection. Additionally, the commission approved a change in the meeting start time.
Havre de Grace City Council City Council Meeting
Date: Nov 2, 2026Type: Meeting mention
The council meeting focused on public commentary regarding the planned demolition of the Grow Alley building and the associated murals by artist Ezra Berger. Citizens requested that the city intervene to postpone the demolition, arguing for the preservation of local history, culture, and art. The Mayor and legal counsel clarified that the property is owned by a private entity, the Harmerstown Board, and that the city has no legal authority to stop the demolition process, noting that the city's role in issuing demolition permits is strictly ministerial and cannot be arbitrarily delayed.
Key Contacts
Public-sector contacts connected to City of Havre de Grace.
Who manages procurement and purchasing for the City of Havre de Grace?
The City of Havre de Grace’s Department of Administration — Procurement manages municipal procurement and purchasing and works with the elected City Council on contract matters. The Department of Administration procurement contact handles solicitations, policy interpretation, and purchasing coordination.
Where does the City of Havre de Grace post bids and RFPs?
The City of Havre de Grace posts bids, RFPs, and contractor notices on its Department of Administration — Procurement web page and on City website notices such as the 'Notice to Contractors – Invitation to Bid'.
How do vendors complete vendor registration with the City of Havre de Grace?
Vendors engage with the City of Havre de Grace by responding to solicitations posted on the Department of Administration — Procurement page and by coordinating directly with the procurement office; event vendors use the City's event application and permit forms for event-specific approval.
Native sync to Salesforce & HubSpot
Havre De Grace Independence Day Commission Meeting Minutes
Date: Sep 28, 2026Type: Meeting mention
The commission discussed various administrative and fundraising matters. The Administrative Committee reviewed the planning status for the upcoming celebration, while the Sponsor Committee evaluated potential changes to the sponsor promotion program. The Celebrate the Fourth Committee outlined several fundraising initiatives, including ongoing donation efforts, ticket sales for the Oyster Feast, preparations for the Holiday Tree Jubilee, and planning for several 2027 events, including an art raffle and kickoff dinner.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
Know what buyers discuss before RFPs drop
Track City of Havre de Grace meetings, strategic plans, and budget discussions before the public bid appears.
What procurement requirements does the City of Havre de Grace publish for vendors?
The City of Havre de Grace publishes a Procurement Policy and supporting exhibits on the Department of Administration — Procurement page; vendors must review each solicitation plus the Procurement Policy and exhibits for solicitation-specific insurance, bonding, licensing, and submission requirements.
How does the City of Havre de Grace approve procurement contracts and awards?
The City of Havre de Grace’s Department of Administration — Procurement administers procurements, and the elected City Council is the municipal governing body involved in contract approvals; procurement procedures and council actions determine approval thresholds and meeting review.
Where can vendors find procurement policies and standard terms for the City of Havre de Grace?
The City of Havre de Grace Department of Administration — Procurement web page hosts the official Procurement Policy and Procurement Policy Exhibit (including the Bid Protest Exhibit) and lists Michele Widman as the procurement contact for policy and solicitation questions.
