City of Sapulpa

The board handled several business items. Key actions included approving claims totaling $652,880.28, approving a contract with Garrow Construction for the Waterline Extension Project at the Sapulpa Youth Sports Park to be funded by the General Obligation Bond Fund, and approving the close-out of the Sahoma Lake Dam Improvements Phase 2 Spillway Rehabilitation Contract 1, which involved approving a change order with Circle B Underground and the final pay estimate.

The meeting addressed several key administrative and contractual matters under consent items. These included approving claims totaling $366,119.77 and ratifying a new Employment Agreement with the City Attorney, effective August 1, 2018. Several professional services agreements and change orders were approved: a $41,800.00 agreement with S2 Engineering, PLLC for a Chlaramination System Improvements Evaluation Study, Change Order No. 4 totaling an additive $3,282.00 for operations and maintenance of the Skiatook Raw Water Conveyance System, Supplemental Agreement No. 2 with Professional Engineering Consultants, P.A. for redesigning North Hickory Street roadway and storm sewer for $18,800.00, and Supplemental Agreement No. 1 for redesigning services for the Canyon Road Improvement Project for an additive cost of $49,547.00. An addendum to the Tetra Tech agreement regarding the Westside/SeneGence Sanitary Sewer Extension Project was removed from the agenda. An informational status report from Tetra Tech on various City and SMA projects was presented without resulting in any action.

The meeting addressed several business items. Key discussions involved the approval of regular claims amounting to $130,670.44 and payroll claims totaling $54,633.55. The body unanimously approved these financial transactions.

The Board meeting included approval of claims totaling $424,001.00. Key actions involved the close-out of the Basin No. 2 & No. 4 Sanitary Sewer Improvements Project with MSB Construction, Inc., including approval of the final payment request of $193,981.55 and establishing the warranty date through January 27, 2021. The Board also addressed the close-out of the Canyon Road Improvements Design with PEC, approving a final payment request of $14,458.59. Additionally, the Board considered approving a Stormwater Management Services Agreement renewal with J. Brooke Kononchuk as Environmental Administrator, adjusting the compensation structure while maintaining zero net change to the budget.

The meeting included a New Business item concerning SBOA Case 603, which requested two variances for a property at 11158 South 55th West Avenue. The variances sought to allow for a 1,000 square foot accessory building and to reduce the side setback from 15 feet to 5 feet. City staff recommended approval for both variances, subject to conditions related to maintaining existing drainage, installing erosion control barriers, ensuring proper drainage of new construction runoff, and tightlining gutters to the storm drain system. Following a brief discussion regarding existing water runoff issues with the applicant's contractor, the board approved both variances.