Site improvements at peace and plenty park. The project base-bid objectives include the installation of new play equipment, including a bespoke play sculpture and a hill slide, nature-play elements, furnishings, and shade infrastructure, along with ADA accessible elements and circulation. Add alternates include outdoor fitness, ornamental welded wire mesh fencing, spring rockers, a deciduous tree, and a colorful path.
The Providence Water Supply Board (the Owner) adopted a policy of taking ownership of all large (3\" and greater) water meters in its distribution system. The owner is seeking vendors to right size, data log, test, repair and survey its Large Meters to improve consumption accuracy.
The Work consists of the complete interior renovation of the existing Juanita Sanchez Educational Complex to create a new Dental Lab and associated improvements to the adjacent computer lab. This includes New partitions, gypsum board assemblies, doors, frames, hardware, storefront systems, ceilings, flooring, wall finishes, painting, and associated architectural work; plumbing; Mechanical / HVAC; Fire Protection and Fire Alarm; electrical; Dental Equipment / FFE Coordination.
Sole Source:Use only if the solution is proprietary and essential; coordinate with Purchasing to draft the justification for Board of Contract and Supply approval.
Coops:Frequently procures through Sourcewell or OMNIA Partners; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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City of Providence applies sole source infrequently and with high justification requirements. Only attempt if your offering is unequivocally proprietary and essential for service continuity. Be prepared to work closely with the Purchasing Department to develop the justification for submission to the Board of Contract and Supply.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
City of Providence has used cooperative purchasing and supports piggybacking on state and national contracts. Reach out to your Starbridge contact to gain access through the Starbridge reseller & contract-vehicle platform.
Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
City of Providence Contracts
Track vendor wins and renewal opportunities
OpenGov, Inc. at City of Providence
Effective: Aug 1, 2024Expires: Sep 30, 2026Expiration date locked.
This document outlines a statewide agreement with OpenGov, Inc. for e-permitting software, utilized by various Rhode Island municipalities and state agencies. It includes Amendment No. 16 extending the Master Agreement through June 30, 2027, along with multiple individual Order Forms detailing specific software subscriptions and professional services for different entities, covering various periods up to June 30, 2029. The City of Providence's annual subscription from July 1, 2025, to June 30, 2026, for $94,309.30 is prominently featured in an introductory memorandum and a specific Order Form. The document also contains a Master Services Agreement, Statement of Work, and Service Level Agreement.
OpenGov, Inc. at City of Providence
Effective: Jun 28, 2022Expires: Sep 30, 2026Expiration date locked.
This document represents a Software Services Agreement between OpenGov, Inc. and the City of Providence, RI, effective June 28, 2022. It sets forth the terms for the City's use of OpenGov's hosted software services, including detailed support and service levels. Additionally, it incorporates a Statement of Work for professional services, outlining the implementation of various OpenGov platforms like Reporting & Transparency, Budgeting & Planning, Financial Integration, and Citizen Services Suite for the City of Providence.
OpenGov, Inc. at City of Providence
Effective: Jul 1, 2023Expires: Sep 30, 2026Expiration date locked.
This document details the City of Providence's approval and formal order for an annual subscription to OpenGov, Inc.'s Online Permitting and Citizen Services Software. The agreement, identified by Quota Number OG-00RJ2128, covers the period from July 1, 2023, to June 30, 2024, for a total annual fee of $84,864.00. The software standardizes application and permit management across various city departments and coordinates approvals with state agencies.
Early Buyer Signals
Board meetings and strategic plans from City of Providence
PVD City Council Special Committee on Ways and Means Public Hearing
Date: Oct 21, 2026Type: Meeting mention
The committee conducted a public hearing regarding proposed tax stabilization agreements for properties at 256 and 298 Broadway. Key discussion topics included the challenges associated with the adaptive reuse of historic buildings, such as significant structural engineering complexities, the operational impact of retaining long-term commercial tenants, and compliance with historic district preservation standards. The discussion also addressed project density, the overall financial feasibility of the redevelopment efforts, and the necessity of the tax agreements to support the continued stabilization and development of the properties.
Board of Investment Commissioners Board Meeting
Date: Oct 22, 2026Type: Meeting mention
The meeting focused on an analysis of investment performance for the Employee Retirement System portfolio and various city trust funds, specifically addressing recent market volatility and investment strategies. The Board discussed a proposed initiative ordinance and the engagement of independent legal counsel to provide an analysis of its potential implications. Additionally, the Board addressed administrative matters regarding the scheduling of future meetings.
Committee on Ordinances Meeting Minutes
Key Contacts
Public-sector contacts connected to City of Providence.
Who manages procurement and purchasing for the City of Providence?
The City of Providence Purchasing Department administers procurement while the Board of Contract and Supply governs purchases above statutory dollar thresholds; sealed bids are received by the City Clerk's office (Room 311, 25 Dorrance Street).
Where does the City of Providence post bids and RFPs?
The City of Providence posts solicitations on its Purchasing Department portal and on BidNet's 'Active Bid – RI Purchasing Group', with many solicitations using 'PVD-' solicitation numbers.
How do vendors complete vendor registration with the City of Providence?
Vendors register for City of Providence solicitations through BidNet's 'Active Bid – RI Purchasing Group' (free registration linked from the City's Purchasing pages); bid packets can also be picked up at the Purchasing Department or requested via purchasing@providenceri.gov.
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The committee held a public hearing to discuss several zoning-related petitions. They reviewed testimony regarding a request to change zoning districts and update storage container ordinances, as well as a proposal concerning billboard removal incentives; both of these matters were continued to a future date. Additionally, the committee reviewed and approved two separate zoning change requests for properties located on Douglas Avenue and Eddy Street.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
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Track City of Providence meetings, strategic plans, and budget discussions before the public bid appears.
What products and services does the City of Providence procure?
The City of Providence procures materials, supplies, services, equipment, and construction projects, including neighborhood infrastructure such as road and sidewalk resurfacing; consult solicitations for project-specific scopes.
What procurement requirements does the City of Providence publish for vendors?
Vendors must submit the bid packet forms specified in each City of Providence solicitation (commonly Bid Form 1–4 and the M/WBE form) and deliver two sealed copies to the City Clerk's office as instructed in the solicitation; issuing departments may require proof of licenses.
How does the City of Providence approve procurement contracts and awards?
The City of Providence Board of Contract and Supply approves contracts: it reviews construction purchases over $20,000 and other purchases over $10,000, with sealed bids submitted to the City Clerk for Board consideration; emergency payments also require Board approval.
Where can vendors find procurement policies and standard terms for the City of Providence?
City of Providence procurement policies and standard terms are published on the Purchasing Policies page and reference the Home Rule Charter, City Code (Contracts, Purchases and Sales), Rhode Island municipal contract law, state ethics rules, and federal 2 CFR §200.318 procurement standards.
What supplier diversity or local vendor preference programs does the City of Providence use?
The City of Providence administers a Minority and Women-owned Business Enterprise (M/WBE) Procurement Program that connects state-certified MBE and WBE firms with city opportunities; certification is through the Rhode Island Office of Diversity, Equity & Opportunity. Program contact: Grace Diaz, gdiaz@providenceri.gov, (401) 680-5766.
