What products and services does the City of Providence procure?

The City of Providence procures materials, supplies, services, equipment, and construction projects, including neighborhood infrastructure such as road and sidewalk resurfacing; consult solicitations for project-specific scopes.

What procurement requirements does the City of Providence publish for vendors?

Vendors must submit the bid packet forms specified in each City of Providence solicitation (commonly Bid Form 1–4 and the M/WBE form) and deliver two sealed copies to the City Clerk's office as instructed in the solicitation; issuing departments may require proof of licenses.

How does the City of Providence approve procurement contracts and awards?

The City of Providence Board of Contract and Supply approves contracts: it reviews construction purchases over $20,000 and other purchases over $10,000, with sealed bids submitted to the City Clerk for Board consideration; emergency payments also require Board approval.

Where can vendors find procurement policies and standard terms for the City of Providence?

City of Providence procurement policies and standard terms are published on the Purchasing Policies page and reference the Home Rule Charter, City Code (Contracts, Purchases and Sales), Rhode Island municipal contract law, state ethics rules, and federal 2 CFR §200.318 procurement standards.

What supplier diversity or local vendor preference programs does the City of Providence use?

The City of Providence administers a Minority and Women-owned Business Enterprise (M/WBE) Procurement Program that connects state-certified MBE and WBE firms with city opportunities; certification is through the Rhode Island Office of Diversity, Equity & Opportunity. Program contact: Grace Diaz, gdiaz@providenceri.gov, (401) 680-5766.

City of Providence

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Buyer type:: City
Location:: Providence, RI
Country:: US

City of Providence RFPs

Active opportunities open for bidding

REQUEST FOR PROPOSALS Item Description: Printing, Direct Mail Processing, and Lettershop Services (Expires June 30, 2029)
Posted
-
Closes
Oct 5, 2026
Procurement of Printing, Direct Mail Processing, and Lettershop Services.
Water Treatment Filter Inspection & Maintenance Services for Providence Water (2026-2032) (Request For Qualification)
Posted
Aug 28, 2026
Closes
Sep 21, 2026
Provide water treatment filter inspection & maintenance services. The owner is seeking the services of an experienced filter inspection/ maintenance firm to assist with the infrastructure replacement and/or repair projects by providing routine filter inspections and comprehensive assessments of all filters every two years. Services will generally encompass filter asset management planning, filter inspections, backwash optimization, and total filter rehabilitation and construction.
REQUEST FOR PROPOSALS Item Description: BUNDLED SCHOOL CONSTRUCTION- CLASSICAL HIGH SCHOOL COMMERCIAL CHILLER AND RESERVOIR & LEVITON ELEMENTARY SCHOOLS RTU REPLACEMENTS
Posted
-
Closes
Oct 5, 2026
The City of Providence is seeking proposals for the upgrade and replacement of the commercial chiller at Classical High School and Rooftop Units (RTUs) at Leviton Elementary School and Reservoir Elementary School.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
112811
Employee FTE
Full-time equivalent employees.
5,134
Population
Population size to gauge opportunity scale.
195,310
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
69 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Providence

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
69 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: Use only if the solution is proprietary and essential; coordinate with Purchasing to draft the justification for Board of Contract and Supply approval.
- Coops: Frequently procures through Sourcewell or OMNIA Partners; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- City of Providence applies sole source infrequently and with high justification requirements. Only attempt if your offering is unequivocally proprietary and essential for service continuity. Be prepared to work closely with the Purchasing Department to develop the justification for submission to the Board of Contract and Supply.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Cooperatives
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- City of Providence has used cooperative purchasing and supports piggybacking on state and national contracts. Reach out to your Starbridge contact to gain access through the Starbridge reseller & contract-vehicle platform.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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City of Providence Contracts

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OpenGov, Inc. at City of Providence
Effective: Aug 1, 2024Expires: Expiration date locked.Unlock
This document outlines a statewide agreement with OpenGov, Inc. for e-permitting software, utilized by various Rhode Island municipalities and state agencies. It includes Amendment No. 16 extending the Master Agreement through June 30, 2027, along with multiple individual Order Forms detailing specific software subscriptions and professional services for different entities, covering various periods up to June 30, 2029. The City of Providence's annual subscription from July 1, 2025, to June 30, 2026, for $94,309.30 is prominently featured in an introductory memorandum and a specific Order Form. The document also contains a Master Services Agreement, Statement of Work, and Service Level Agreement.
OpenGov, Inc. at City of Providence
Effective: Jun 28, 2022Expires: Expiration date locked.Unlock
This document represents a Software Services Agreement between OpenGov, Inc. and the City of Providence, RI, effective June 28, 2022. It sets forth the terms for the City's use of OpenGov's hosted software services, including detailed support and service levels. Additionally, it incorporates a Statement of Work for professional services, outlining the implementation of various OpenGov platforms like Reporting & Transparency, Budgeting & Planning, Financial Integration, and Citizen Services Suite for the City of Providence.
OpenGov, Inc. at City of Providence
Effective: Jul 1, 2023Expires: Expiration date locked.Unlock
This document details the City of Providence's approval and formal order for an annual subscription to OpenGov, Inc.'s Online Permitting and Citizen Services Software. The agreement, identified by Quota Number OG-00RJ2128, covers the period from July 1, 2023, to June 30, 2024, for a total annual fee of $84,864.00. The software standardizes application and permit management across various city departments and coordinates approvals with state agencies.

Early Buyer Signals

Board meetings and strategic plans from City of Providence

MCBH Meeting Minutes
Date: Sep 2, 2026Type: Meeting mention
The meeting featured a director's update regarding the approval of the SPF-PFS Year 4 grant, the publication of the FY26 Housing Report, and the release of the Opioid Settlement Fund Annual Report. A detailed update was provided on the City of Providence Climate Justice Plan, outlining its purpose, focus areas, and the ongoing engagement process for updates. Members were also requested to complete a quarterly feedback survey.
Board of Contract and Supply Regular Meeting Minutes
Date: Aug 24, 2026Type: Meeting mention
The Board conducted a regular session that included the election of a new Chairperson and the opening of several bids for departments such as Housing and Human Services, Parks, Police, Public Property, and Public Works. The Board discussed and approved various contract actions, including change orders for facility construction projects and fire station upgrades, procurement requests for professional services, IT software licenses, and safety equipment. Additionally, the Board authorized advertisements for future bid solicitations related to public property improvements and water supply maintenance.
Board Of Licenses Minutes

Key Contacts

Public-sector contacts connected to City of Providence.

Nicholas DiScullioActing Manager of Facilities and Operations

*******@************

+1 (***) ***-****

Leonela FelixAssistant City Solicitor (ADA & Title VI Coordinator)

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Frequently asked questions

Who manages procurement and purchasing for the City of Providence?

The City of Providence Purchasing Department administers procurement while the Board of Contract and Supply governs purchases above statutory dollar thresholds; sealed bids are received by the City Clerk's office (Room 311, 25 Dorrance Street).

Where does the City of Providence post bids and RFPs?

The City of Providence posts solicitations on its Purchasing Department portal and on BidNet's 'Active Bid – RI Purchasing Group', with many solicitations using 'PVD-' solicitation numbers.

How do vendors complete vendor registration with the City of Providence?

Vendors register for City of Providence solicitations through BidNet's 'Active Bid – RI Purchasing Group' (free registration linked from the City's Purchasing pages); bid packets can also be picked up at the Purchasing Department or requested via purchasing@providenceri.gov.

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City of Providence

City of Providence RFPs

REQUEST FOR PROPOSALS Item Description: Printing, Direct Mail Processing, and Lettershop Services (Expires June 30, 2029)

Water Treatment Filter Inspection & Maintenance Services for Providence Water (2026-2032) (Request For Qualification)

REQUEST FOR PROPOSALS Item Description: BUNDLED SCHOOL CONSTRUCTION- CLASSICAL HIGH SCHOOL COMMERCIAL CHILLER AND RESERVOIR & LEVITON ELEMENTARY SCHOOLS RTU REPLACEMENTS

Buyer Attributes

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How to Sell to City of Providence

City of Providence Contracts

OpenGov, Inc. at City of Providence

OpenGov, Inc. at City of Providence

OpenGov, Inc. at City of Providence

Early Buyer Signals

MCBH Meeting Minutes

Board of Contract and Supply Regular Meeting Minutes

Board Of Licenses Minutes

Key Contacts

Frequently asked questions

Get your 10 highest-intentaccounts

City of Providence RFPs

REQUEST FOR PROPOSALS Item Description: Printing, Direct Mail Processing, and Lettershop Services (Expires June 30, 2029)

Water Treatment Filter Inspection & Maintenance Services for Providence Water (2026-2032) (Request For Qualification)

REQUEST FOR PROPOSALS Item Description: BUNDLED SCHOOL CONSTRUCTION- CLASSICAL HIGH SCHOOL COMMERCIAL CHILLER AND RESERVOIR & LEVITON ELEMENTARY SCHOOLS RTU REPLACEMENTS

Buyer Attributes

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How to Sell to City of Providence

City of Providence Contracts

OpenGov, Inc. at City of Providence

OpenGov, Inc. at City of Providence

OpenGov, Inc. at City of Providence

Early Buyer Signals

MCBH Meeting Minutes

Board of Contract and Supply Regular Meeting Minutes

Board Of Licenses Minutes

Key Contacts

Frequently asked questions

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City of Providence

City of Providence RFPs

Buyer Attributes

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How to Sell to City of Providence

City of Providence Contracts

OpenGov, Inc. at City of Providence

OpenGov, Inc. at City of Providence

OpenGov, Inc. at City of Providence

Early Buyer Signals

MCBH Meeting Minutes

Board of Contract and Supply Regular Meeting Minutes

Board Of Licenses Minutes

Key Contacts

Frequently asked questions

Get your 10 highest-intentaccounts

City of Providence RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Providence

City of Providence Contracts

OpenGov, Inc. at City of Providence

OpenGov, Inc. at City of Providence

OpenGov, Inc. at City of Providence

Early Buyer Signals

MCBH Meeting Minutes

Board of Contract and Supply Regular Meeting Minutes

Board Of Licenses Minutes

Key Contacts

Frequently asked questions

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