City of Estacada

The meeting was called to order at 9:00 a.m. and adjourned at 9:22 a.m. The agenda included sections for citizen and community group comments, though no specific discussion topics were recorded in this document.

This document serves as a template for recording meeting minutes for a city commission. It outlines the procedural sections for capturing motions, votes, and public comments, although no specific substantive discussions were recorded in the document.

The meeting focused on the Estacada Transportation System Plan (TSP) update. Key discussion topics included reviewing the current project status, assessing outcomes from initial community outreach and surveys, and planning future engagement strategies. Participants deliberated on specific infrastructure concerns, including safe routes to school, bicycle safety and infrastructure, and street lighting. Additionally, the group discussed the need for more inclusive outreach efforts for upcoming planning phases, particularly targeting the school district, youth, and low-income residents to ensure broad community representation.

The City Commission authorized proceeding with a survey for the Community Firewise Planning in collaboration with the CCDM to gauge community interest. Additionally, the commission approved the implementation of a survey to assess community opinion regarding locations where speeding is identified as a problem, with plans to follow up based on the data collected.

The Board meeting included a presentation by the City Manager regarding the Library Director's accomplishments. The Director's report highlighted the installation of new audiovisual equipment, the arrival of new furnishings, upcoming community event participation, the commencement of summer and spring reading programs, and plans for new library outreach strategies. The financial report noted significant new card sign-ups and property tax disbursements. New business discussions covered the search process for a new library director, the development of a strategic plan, updates on policy revisions, and future facility maintenance scheduling. Board members also offered suggestions for promoting library programs through media bundling and community bulletin boards.