This ITB seeks bids from qualified contractors to construct a new wet well and relocate the existing pumps and controls. Work also includes connecting to the existing force main, demolishing the existing lift station, and relocating the backup generator and data flow panel. Site restoration, including a new driveway, is also part of the work.
The City of DeLand is soliciting competitive sealed bids from qualified contractors for the east phase of its downtown south water main improvements. The work involves installing new potable water mains, including approximately 2,230 linear feet of piping. A non-mandatory pre-bid meeting is scheduled for October 26, 2026, at 10:30 a.m. at the Utilities Administration Building in DeLand.
The City of DeLand seeks competitive sealed bids from qualified contractors to install new potable water mains for the Walts Avenue and New Street improvements, including approximately 1,174 linear feet of water main. This is an Invitation to Bid for construction, with a 5% bid bond and a non-mandatory pre-bid meeting scheduled for October 26, 2026. Sealed bids are due at City Hall by November 12, 2026, at 2:00 p.m. Eastern.
Sole Source:If sale is less than $50,000, use sole source.
Coops:Frequently procures through Florida State Term Contracts, OMNIA Partners, Sourcewell, and GSA Cooperative Purchasing Program; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
City of DeLand has used cooperative purchasing before. The Purchasing Manual/Code (Chapter 25A.5) authorizes piggybacking, which exempts the local preference policy. The city considered a cooperative agreement for the Darkhorse Software Program in March 2024. Reach out to your Starbridge contact to gain access through the Starbridge reseller & contract-vehicle platform.
Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
Early Buyer Signals
Board meetings and strategic plans from City of DeLand
City Commission of the City of DeLand Regular Meeting
Date: Mar 2, 2026Type: Meeting mention
The City Commission meeting included presentations recognizing Super Star Students, a Creative Compass Day proclamation, a DeLand Breakfast Rotary anniversary proclamation, and a quarterly financial report. The commission addressed board appointments for the Downtown Community Redevelopment Agency, selecting two new members. Old business focused on the conceptual plan for a police security wall, specifically debating the removal of an historic tree. Additionally, the commission received reports from the Volusia-Flagler TPO, discussed the process for selecting a new City Clerk, and reviewed options for rectifying missing minutes from official records.
City Of DeLand City Commission Special Meeting
Date: Mar 30, 2026Type: Meeting mention
The City Commission met to consider applicants for the City Clerk-Auditor position. Commissioners evaluated the interview process and discussed the specific need for a fully certified and experienced candidate. Following deliberations, the Commission voted to appoint Christian Gowan as the new City Clerk-Auditor, contingent upon the successful negotiation of an employment contract, with Kieu Moses designated as the alternate. Discussions also included the structure of the hiring package, encompassing salary, certification incentives, retirement benefits, and contractual terms such as probation.
Key Contacts
Public-sector contacts connected to City of DeLand.
Who manages procurement and purchasing for City of DeLand?
Procurement at City of DeLand is decentralized: each department manages its own purchases under the City of DeLand Purchasing Manual, with centralized support from Finance/Purchasing staff and a Purchasing Coordinator listed on the City's Purchasing/Bids page.
Where does City of DeLand post bids and RFPs?
City of DeLand posts solicitations on its CivicEngage "Bid Postings" page and provides links on the Purchasing/Bids page to external portals such as DemandStar and MyVendorLink for electronic submissions and vendor account notifications.
How do vendors complete vendor registration with City of DeLand?
City of DeLand does not require a formal vendor application; vendors may mail a letter of introduction to the relevant department, create a CivicEngage account for bid notifications, or use the DemandStar and MyVendorLink registration/submission links cited on the Purchasing/Bids page.
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City of DeLand City Commission Regular Meeting Minutes
Date: Apr 6, 2026Type: Meeting mention
The Commission meeting included presentations recognizing local students, honoring employee service, and reading proclamations for Water Conservation and Sexual Assault Awareness. Key agenda items included the approval of various maintenance and construction contracts, public input regarding infrastructure concerns, and the appointment of members to the DeLand Housing Authority. The Commission addressed new business, including zoning ordinance continuances, the denial of a zoning change request, the adoption of a resolution for general elections, and the approval of a concession management proposal for city sports venues. Reports were provided on elected officials round table discussions, regional transportation planning, and city development initiatives.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
Know what buyers discuss before RFPs drop
Track City of DeLand meetings, strategic plans, and budget discussions before the public bid appears.
Does City of DeLand use cooperative purchasing or piggyback contracts?
The City of DeLand Purchasing Manual authorizes use of alternate-source contracts, cooperative purchasing organizations, piggyback agreements, Florida governmental contracts and GSA/Federal contracts as acceptable procurement vehicles, subject to the Manual's rules and limitations.
What procurement requirements does City of DeLand publish for vendors?
The City of DeLand Purchasing Manual requires proof of insurance approved by the City Risk Manager before performance, details bid, performance and payment bond practices (example 5% bid bond), documents an E‑Verify requirement at the $50,000 threshold, and specifies protest appeal‑bond amounts.
How does City of DeLand approve procurement contracts and awards?
The City of DeLand Purchasing Manual sets approval thresholds: sealed competitive purchases at or above published thresholds generally require City Commission approval; alternate‑source and some purchases at or above $50,000 may be approved by the City Manager with Finance Director review, with formal protest procedures defined.
Where can vendors find procurement policies and standard terms for City of DeLand?
City of DeLand posts its Purchasing Manual and related purchasing policies on the City website; the Manual contains bid thresholds, protest procedures, insurance and bonding rules, and standard purchasing terms, and is linked from the Purchasing/Bids page.
What supplier diversity or local vendor preference programs does City of DeLand use?
City of DeLand operates a Local Vendor Preference under Ordinance No. 2012‑10: a qualifying local business whose bid is within 5% of the lowest bid may submit a best‑and‑final offer and may receive the award, subject to affidavit/proof requirements and listed exemptions.