What products and services does the City of Charlottesville procure?

The City of Charlottesville procures commodities (goods), services, construction, and professional services. These categories are administered by the Procurement Division and are reflected in posted solicitations and procurement notices.

Does the City of Charlottesville use cooperative purchasing or piggyback contracts?

Cooperative purchasing authority for the City of Charlottesville is governed by the Virginia Public Procurement Act, as referenced in the City Code. See the City Code and the City’s Procurement pages for any specific cooperative agreements or available contract vehicles.

What procurement requirements does the City of Charlottesville publish for vendors?

The City of Charlottesville posts solicitation-specific vendor requirements (insurance, bonds, licensing, forms) on each solicitation in its OpenGov portal. Vendors must review individual solicitation documents in OpenGov for required compliance terms and submission instructions.

How does the City of Charlottesville approve procurement contracts and awards?

The City of Charlottesville’s Procurement Division in the Finance Department administers procurements under the City Code and the Virginia Public Procurement Act. Procurement implements solicitations, award recommendations, and contract execution according to those legal and local procedural frameworks.

Where can vendors find procurement policies and standard terms for the City of Charlottesville?

Vendors can find procurement policies, bidding thresholds, and standard contract terms on the City of Charlottesville’s Procurement and Bidding Process pages and in the City Code. Those sources describe purchasing procedures and vendor obligations under applicable state law.

City of Charlottesville

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Buyer type:: City
Location:: Charlottesville, VA
Country:: US

City of Charlottesville RFPs

Active opportunities open for bidding

Naemt Tactical Emergency Casualty Care (tecc) Course (Request For Quotation)
Posted
Sep 4, 2026
Closes
Sep 11, 2026
Provide all participants with a 4-year naemt tecc provider card and a course completion certificate.
PEDIATRIC EMERGENCY RESPONSE SOFTWARE AND SUPPORT
Posted
Sep 1, 2026
Closes
Sep 11, 2026
The City of Charlottesville posted SS 27-03 as an open sole-source procurement for a pediatric emergency care system. The requirement includes customized pediatric medication dosing, clinical guidance, software access, training, and support. The posting opened September 1, 2026, and closes September 11, 2026 at 5:00 AM.
Gillig Transit Bus Engine Purchase & Replacement (Request For Quotation)
Posted
Aug 31, 2026
Closes
Sep 14, 2026
Gillig transit bus engine purchase & replacement. Vehicle and engine information - Vehicle: 2008 Gillig Low Floor 35-foot Transit Bus; VIN: 15GGB271781079393; Model: G27B102N4; Mileage: 471,243; Engine: Cummins ISL Long Block Engine; Emission Level: CM2150; Engine Serial Number: 46901537; see attached file.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
194177
Employee FTE
Full-time equivalent employees.
1,000
Population
Population size to gauge opportunity scale.
44,388
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
42 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
Higher is better Unlock
Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
Higher is better Unlock
Latest Budget Year
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Operating Budget
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How to Sell to City of Charlottesville

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
42 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If proprietary or continuity/compatibility is required, work with Purchasing to draft the written determination per city code.
- Coops: Frequently procures through Sourcewell, OMNIA Partners, and NASPO ValuePoint; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- Entity: City of Charlottesville, VA
- Basis: City Code Chapter 22, Article I, Section 22-4(d) requires a written sole source determination.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Cooperatives
Unlock details
- The City of Charlottesville has used cooperative purchasing and lists coops on its Pavilion platform. Reach out to your Starbridge contact to gain access through the Starbridge reseller & contract-vehicle platform.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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City of Charlottesville Contracts

Track vendor wins and renewal opportunities

PMA Management Corp. at City of Charlottesville
Effective: Jul 1, 2023Expires: Expiration date locked.Unlock
This contract between the City of Charlottesville and PMA Management Corp. establishes an agreement for the administration of workers' compensation claims and related services. The initial service period begins July 1, 2023, and can extend up to July 1, 2028, through renewals. PMA will provide comprehensive claims handling, medical management (PMAcare+), risk control services, and access to their Risk Management Information System (RMIS). Compensation is based on a 'Life of Contract Per Claim' model, with estimated annual fees for claims and additional services billed as incurred. The contract outlines detailed terms for service scope, payment, confidentiality, and termination.
PMA Management Corp. at City of Charlottesville
Effective: Oct 1, 2023Expires: Expiration date locked.Unlock
This contract outlines an agreement between the City of Charlottesville, Virginia, and PMA Management Corp. for the administration of workers' compensation claims and related services. The agreement commences on October 1, 2023, for an initial one-year term, with the option for up to six additional one-year renewals. Compensation, detailed in Exhibit 1 and Exhibit 2, includes an estimated first-year cost of $29,555 based on projected claim volumes, alongside various per-claim and per-service fees for different types of claims, managed care, Medicare solutions, risk control, and other services. The contract also covers extensive terms regarding scope, compliance, indemnification, insurance, payment procedures, and termination conditions.
PMA Companies at City of Charlottesville
Effective: Jul 1, 2023Expires: Expiration date locked.Unlock
This document is Contract Modification #7, an Extension #1, for Contract Number 4600001345 between the City of Charlottesville and PMA Companies for Third Party Claim Administrative Services. The extension is effective from July 1, 2023, through October 1, 2023. All terms and conditions of the original contract remain in effect, with specific pricing for the 90-day extension detailed in Attachment A, amounting to a total of $7,395 for prorated claims and fees during this period. The document also includes a comprehensive fee schedule for other services.
PMA Companies at City of Charlottesville
Effective: Oct 1, 2023Expires: Expiration date locked.Unlock
The City of Charlottesville has entered into a value contract (No. 4600002101) with PMA Companies for the administration of Workers' Compensation Claims and related services. The contract is effective from October 1, 2023, to September 30, 2024, with provisions for up to six one-year renewal options. It references a previous RFP and a formal two-party contract.
PMA Management Corp. at City of Charlottesville
Effective: Jan 1, 2026Expires: Expiration date locked.Unlock
PMA Management Corp. is notifying clients of a change to their Claims Indexing services, effective January 1, 2026. The new pricing will be a one-time fee of $23.50 per claim or per loss line queried, with no additional charges for subsequent queries of the same Workers' Compensation or Casualty loss lines.

Early Buyer Signals

Board meetings and strategic plans from City of Charlottesville

Charlottesville City Council City Council Meeting
Date: Aug 17, 2026Type: Meeting mention
The City Council meeting addressed several agenda items, including nominations for various boards and commissions such as the Affordable Housing Fund Committee, Historic Resources Committee, and Sister Cities Commission. The council issued a proclamation in honor of National Nonprofit Day to recognize the contributions of local nonprofit organizations. Public comments covered opposition to a proposed street vacation ordinance, concerns regarding safety and conditions at a local homeless encampment, a request for restoring signage for a slave auction block at a historic site, and grievances regarding environmental damage caused by construction projects in a neighborhood.
Charlottesville Redevelopment and Housing Authority Work Session
Date: Aug 13, 2026Type: Meeting mention
The board discussed several policy updates, including a revised pet policy regarding increased deposits and emergency contact requirements, as well as an updated professional development reimbursement policy to support staff pursuing degrees. Additionally, the board deliberated on a proposal to set the minimum rent for public housing at zero dollars and initiated a conversation regarding the scope of work for an upcoming organizational study aimed at assessing staffing levels and pay bands.

Key Contacts

Public-sector contacts connected to City of Charlottesville.

Madelyn MetzlerActing Housing Program Manager

*******@************

+1 (***) ***-****

Celia DewAdaptive Recreation Specialist

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Frequently asked questions

Who manages procurement and purchasing for the City of Charlottesville?

Procurement is a division of the City of Charlottesville’s Finance Department. The Procurement Division administers purchasing, solicitations, contract administration, and vendor relations; contacts and staff information are available on the City’s Procurement web page.

Where does the City of Charlottesville post bids and RFPs?

The City of Charlottesville posts solicitations through the OpenGov Procurement portal. Visit the City’s Bids & Proposals page for links and instructions to access posted solicitations and related documents.

How do vendors complete vendor registration with the City of Charlottesville?

Vendors register using the City of Charlottesville’s Vendor Registration page and the OpenGov Procurement vendor-management portal. Use the Vendor Registration link on the City site and follow OpenGov instructions to create a vendor profile and participate in solicitations.

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City of Charlottesville

City of Charlottesville RFPs

Buyer Attributes

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How to Sell to City of Charlottesville

City of Charlottesville Contracts

PMA Management Corp. at City of Charlottesville

PMA Management Corp. at City of Charlottesville

PMA Companies at City of Charlottesville

PMA Companies at City of Charlottesville

PMA Management Corp. at City of Charlottesville

Early Buyer Signals

Charlottesville City Council City Council Meeting

Charlottesville Redevelopment and Housing Authority Work Session

Key Contacts

Frequently asked questions

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City of Charlottesville RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Charlottesville

City of Charlottesville Contracts

PMA Management Corp. at City of Charlottesville

PMA Management Corp. at City of Charlottesville

PMA Companies at City of Charlottesville

PMA Companies at City of Charlottesville

PMA Management Corp. at City of Charlottesville

Early Buyer Signals

Charlottesville City Council City Council Meeting

Charlottesville Redevelopment and Housing Authority Work Session

Key Contacts

Frequently asked questions

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Charlottesville City Council Meeting

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