Request for Qualifications (Registered Design Professional\*) State of Ohio Standard Forms and Documents

Description: Administration of Project: Local Higher Education Project Name 12th Ave Resurfacing Response Deadline 11/20/2026 2:00 PM local time Project Location Ohio State University Project Number OSU-270098 City / County Columbus / Franklin Project Manager Dan Sayer Owner The Ohio State University Contracting Authority Local Higher Education Delivery Method General Contracting Prevailing Wages State No. of paper copies requested (stapled, not bound) 0 No. of electronic copies requested (PDF) 1 * "Registered Design Professional includes any architect holding a certificate issued under section 4703.10 of the Revised Code, any landscape architect holding a certificate issued under section 4703.36 of the Revised Code, or any engineer holding a certificate issued under section 4733.14 of the Revised Code." (Ohio Building Code section 4101:1-2-01 Definitions) Submit the Statements of Qualifications (Form F110-330) via email to 330Submittals@osu.edu. In the subject line, include the project number and name for RFQ you are responding to. See Section J of this RFQ for additional submittal instructions. Submit all questions regarding this RFQ in writing to Dan Sayer at sayer.38@osu.edu with the project number included in the subject line (no phone calls please). Questions will be answered and posted to the Opportunities page on the OFCC website on a regular basis until one week before the response deadline. The name of the party submitting a question will not be included on the Q&A document. Project Overview A. Project Description The project consists of a mill and fill pavement rehabilitation of 12th Avenue on The Ohio State University's Columbus campus extending from High Street to Neil Ave. Work will include milling and resurfacing of the existing roadway, evaluation of existing curbs and ADA curb ramps for potential repair or replacement, and assessment of opportunities for crosswalk enhancements to improve pedestrian safety and accessibility. The project will be designed to extend pavement service life while enhancing roadway and pedestrian infrastructure. The project will also design and construct a flexible outdoor common space between Baker Hall and Paterson Hall, designed to support informal gathering, collaboration, studying, and campus community building. The University has developed a preliminary schematic design concept to establish this scope's overall vision, design intent, programmatic requirements, and anticipated improvements. The selected consultant will be expected to review and validate the concept, identify any necessary refinements, and advance the design through subsequent design phases, including the development of construction documents and coordination necessary to support project implementation. Shortlisted firms will receive a copy of The University's preliminary design. B. Scope of Services The project and construction budget as listed in this RFQ is estimated. For projects advertised with an appropriately developed Program of Requirements (POR), upon award of the Agreement, commence with Design. For projects without such a POR, upon award of the Agreement, commence by developing the Program of Requirements. The project shall follow the applicable University Sustainability Standards. The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and clarify with the Owner and/or the Contracting Authority, the cost breakdown of the Architect/Engineer Agreement detailed cost components to address the Owner's project requirements. Participate in the Encouraging Growth, Diversity & Equity (EDGE) Program as required by statute and the Agreement. Required Professional Liability Insurance will be per Exhibit A - A/E Terms and Conditions Article 7.2.6. As required by the Agreement, and as properly authorized, provide the following categories of services: Program Verification, Schematic Design, Design Development, Construction Document Preparation, Bid and Award Support, Conformed Documents, Construction Administration, Post-Construction, and Additional Services of all types. Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required for each. A copy of the standard Agreement can be obtained at the OFCC website. The selected A/E will be required to sign the standard agreement. No modifications to the requirements in the agreement will be accepted. During the construction period, provide not less than 4 hours (excluding travel time) on-site construction administration services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having relevant and appropriate types of construction administration experience. The project team (Owner / A/E / Contractor) will be required to utilize the University's Project Management System, for all compatible services required by the University. The Ohio State University is dedicated to providing a safe and healthy environment for students, patients, staff, visitors, and contractors. While not exclusive, guidelines governing safety expectations for construction/ renovation projects within Ohio State buildings are set forth in the Building Design Standards Appendix V and are summarized in the University's resources. Closeout Services: The closeout for this project is required to be delivered in an electronic cloud-based format using the e-Builder Project Management System and adhere to The Ohio State University Project Closeout Standards. The Ohio State University Project Closeout Standards can be accessed via the OSU FOD vendor resource website under Post Construction / Close Out. For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form F110-330), below is a list of relevant scope of work requirements for this RFQ: 1. Existing Conditions Assessment and Pavement Evaluation 2. Outdoor Pedestrian Common Space Design 3. Roadway Mill and Fill / Pavement Rehabilitation Design 4. ADA Curb Ramps and Pedestrian Accessibility Improvements 5. Pedestrian Safety Enhancements and Traffic Control For the purpose of the selection of 10 Relevant Projects in Section F of the Statement of Qualification (Form F110-330), projects must be designed by the Lead Firm. C. Estimated Budget / Funding D. Anticipated Schedule State Funding: N/A Professional Services Start: 01/27 Other Funding: $2,500,000 Construction Notice to Proceed: 06/27 Construction Cost: $1,991,000 Substantial Completion of all Work: 08/27 Total Project Cost: $2,500,000 Professional Services Completed: 09/27 E. Estimated Basic Fee Range (see note below) F. EDGE Participation Goal 7.5% to 7.85% Percent of initial Total A/E Fee: 5% NOTE: Basic Services include: (1) Program Verification, (2) Schematic Design, (3) Design Development, (4) Construction Documents, (5) Bidding and Award OR GMP Proposal and Amendment (as applicable), (6) Construction Administration, and (7) Closeout services. The Basic Fee includes all professional design services and consultant services necessary for proper completion of the Basic Services, including validation of existing conditions (but not subsurface or hidden conditions) and preparation of cost estimates and design schedules for the project. The Basic Fee excludes any Additional Services required for the project. G. Basic Service Providers Required (see note below) H. Additional Service Providers Required Lead A/E Discipline: Civil Engineering Electrical/Lighting Secondary Landscape Architecture Disciplines: NOTE: The lead A/E shall be (1) any architect holding a certificate issued under section 4703.10 of the Revised Code, (2) any landscape architect holding a certificate issued under section 4703.36 of the Revised Code, or (3) any engineer holding a certificate issued under section 4733.14 of the Revised Code. I. Evaluation Criteria for Selection • Demonstrated ability to meet Owner's programmed project vision, scope, budget, and schedule on previous projects. • Demonstrated ability to meet Owner's Sustainability Standards. • Previous experience compatible with the proposed project (e.g., type, size). • Relevant past work of prospective firm's proposed consultants. • Past performance of prospective firm and its proposed consultants. • Qualifications and experience of individuals directly involved with the project. • Proposer's previous experience (numbers of projects, sizes of projects) when working with its proposed consultants. • Design quality and demonstrated ability of prospective firm and its proposed consultants to provide design services which represent the University's Design Guidelines for Buildings and Landscape. • Specification writing credentials and experience. • Experience and capabilities of creating or using Critical Path Method (CPM) schedules and of using CPM schedules as a project management resource. • Approach to and success of using partnering and Alternative Dispute Resolution. • Proximity of prospective firms to the project site. • Proposer's apparent resources and capacity to meet the needs of this project. • The selected A/E and all its consultants must have the capability to use the Internet within their normal business location(s) during normal business hours. Interested A/E firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract with and use EDGE-certified Business Enterprise(s), as a part of the A/E's team. The Intent to Contract and to Perform and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be attached to the A/E's Technical Proposal. Both forms can be accessed via the OFCC website. The Intent to Contract and to Perform form is again required at the Fee Proposal stage. If the A/E firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a completed Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform forms signed by both parties with its Statement of Qualifications. For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will participate in the delivery of the proposed professional services solicited in the RFQ. Interested A/E firms must indicate on their Statement of Qualifications, the locations where their services will be performed in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D related to providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting purchases from or investment in any Russian institution or company. Failure to do so may cause their Statement of Qualifications to be rejected. J. Submittal Instructions Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC website. Electronic submittals should be combined into one PDF file saved with the form name, project number listed on the RFQ and your firm's name (ex. F110-330_OSU-nnnnnn_Firm Name). Use the "print" feature of Adobe Acrobat or similar software for creating a PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then PDF Optimizer. Statements of Qualifications must be submitted electronically by email. Submittals are limited to one email with a maximum file size of 25 MB. Firms are requested to identify professional registrations, memberships, and credentials including: LEED GA, LEED AP, LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials. Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.