Request for Qualifications (CM at Risk Contract) State of Ohio Standard Forms and Documents

Description: Administration of Project: Local Higher Education Project Name Brown Hall Lower Level Faculty Office Response Deadline 11/30/2026 2:00PM local time Project Location 499 Grove St. Brown Hall Project Number CTI-260065 City / County Columbus / Franklin Project Manager Megan Meyer Owner Columbus State Community College Contracting Authority Local Higher Education Delivery Method CM at Risk Prevailing Wages State Publish Date 10/30/2026 No. of paper copies requested (stapled, not bound) 0 No. of electronic copies requested (PDF) 1 Submit the requested number of Statements of Qualifications (Form F110-330) directly to Megan Meyer at mmeyer38@cscc.edu. See Section J of this RFQ for additional submittal instructions. Submit all questions regarding this RFQ in writing to Megan Meyer at mmeyer38@cscc.edu with the project number included in the subject line (no phone calls please). Questions will be answered and posted to the Opportunities page on the OFCC website on a regular basis until one week before the response deadline. The name of the party submitting a question will not be included on the Q&A document. Project Overview A. Project Description Brown Hall Lower-Level Faculty Offices Columbus State Community College (the "College") is renovating approximately 10,500 square feet of the lower level of Brown Hall, converting existing faculty office space and former locker rooms into a modernized suite of faculty offices and support space. The area is not currently in use and will serve primarily as swing space, so programming with academic departments will be minimal or none. The program includes private and shared faculty offices, workstations, conference rooms, pantry space, and new restrooms. The work will take place in an occupied academic building. Independent access to the adjacent Old Fitness Center must be maintained throughout construction, and ADA accessible entry, egress, and vertical circulation must be addressed. Existing conditions, including load bearing walls, plumbing, network infrastructure, and electrical switchgear, will be evaluated early in design to confirm reuse, with constructability, cost, and schedule input from the Construction Manager at Risk (CMR). Lower-level deferred maintenance work at the lower level may include, but is not limited to, relocation of electrical switchgear and distribution, replacement of original pneumatic controls, replacement of the boilers, and evaluation of the domestic water pump and lower-level air handling unit. IT closet capacity may be reviewed, and security cameras and access control to be updated within the area of work. Final scope will be determined through owner direction and engineer review and is subject to change. Exterior work is included as needed for construction access and ADA compliant entry and egress. The Architect/Engineer ("A/E") will also design vertical accessibility improvements for this project. A new elevator is planned for the building, and the scope of this project includes the elevator infrastructure, specifically the pit and hydraulic shaft up to the bottom of Level 1. Supplemental CMR Scope: In addition to the services described in Section B, the CMR shall purchase, furnish, and install the following: furniture, equipment, security, appliances, and signage. The CMR shall also provide commissioning services for the Project, including engaging the commissioning agent and coordinating commissioning activities with the A/E, the Contracting Authority and/or Owner, and all subcontractors. The College is funding this renovation with bond proceeds from Issue 21, and the work is anticipated to be complete before the Summer 2028 semester. Professional design services are being acquired by the Contracting Authority under a separate contract. All aspects of the project and related issues will be implemented and operated consistent with the Contracting Authority and/or Owner's policies and procedures. B. Scope of Services The selected Construction Manager at Risk ("CMR"), as a portion of its required Scope of Services and prior to submitting its proposal, will discuss and clarify with the Contracting Authority and/or Owner, the breakdown of the Agreement detailed cost components, to address the Owner's project requirements and refine the project schedule. Participate in the Encouraging Diversity, Growth & Equity (EDGE) Program as required by statute and the Agreement. As required by the Agreement, and as properly authorized, provide the following categories of services: provide constructability review comments on documents produced by the A/E during the Schematic Design, Design Development, and Construction Document stages; develop and maintain estimates of probable construction cost, value engineering, project schedules, and construction schedules; lead and manage the Subcontractor Prequalification and Bidding process, Construction and Closeout Stage. Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required for each. A copy of the standard Agreement can be obtained via the OFCC website. The project will comply with the State of Ohio BIM Standard (OHIOBIMS) for Building Information Modeling. The Delivery Team shall plan, produce, and deliver all BIM models and data in conformance with OHIOBIMS and the associated templates and guidelines. The BIM Execution Plan shall define the BIM Uses in accordance to the OHIOBIMS BIM Use Definitions including: 1) establish project requirements, 2) design authoring, 3) design coordination, 4) design review, 5) coordination of design & construction, 6) compile record models, and 7) manage essential assets. The preconstruction and construction services are generally described below. Subcontracts including but not limited to Plumbing, Fire Protection, HVAC, Electrical and AV/Technology will be awarded by the CM to prequalified vendors using a competitive process. The parties will engage in an "open book" pricing method in which all subcontracted work shall be based upon competitive pricing that will be reviewed by the Contracting Authority and/or Owner, the A/E and the CM. The Contracting Authority and/or Owner shall have access to all books, records, documents and other data in the CM's possession related to itself, its subcontractors and material suppliers pertaining to bidding, pricing or performance of the Agreement. Preconstruction Services: The CM will work cooperatively with the Contracting Authority and/or Owner, A/E, and Project Team, and will provide, among other services, schedule development, estimate development, Guaranteed Maximum Price ("GMP") proposal, subcontractor prequalification and bidding, constructability review, permits, budgeting, value engineering, and preconstruction planning throughout the preconstruction stages. When the drawings and specifications are at the stage of completion specified in the Agreement, such partially completed documents (the "Basis Documents") shall be provided to the CM, together with the A/E's detailed listing of any incomplete design elements and the A/E's statement of intended scope with respect to such incomplete elements (the "Design Intent Statement"). Contingent upon the Contracting Authority's approval of the GMP, the parties will enter into an amendment to the Agreement establishing the Contract Sum ("GMP Amendment"). If the proposed Contract Sum exceeds the Project Budget established for construction, then the Contracting Authority may terminate the agreement with the CM and seek proposals from other firms for completion of the Project. Construction Services: The CM shall construct the Project pursuant to the construction documents and in accordance with the schedule requirements. The CM shall hold all subcontracts and shall be fully responsible for the means and methods of construction, project safety, project completion within the schedule agreed upon in the preconstruction phase, compliance with all applicable laws and regulations including monitoring compliance with all EDGE, equal employment, and prevailing wage requirements, and submitting monthly reports of these activities to the Contracting Authority. All subcontracts shall be on the subcontract form prescribed by OAC Section 153:1-03-02. The Contracting Authority reserves the right to approve the CM's selection of subcontractors and any supplemental terms to the subcontract form. For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form F110-330), below is a list of relevant scope of work requirements for this RFQ: 1. Project Delivery Method: Construction Manager at Risk 2. Role on Project: CMR 3. Projects in an urban environment. 4. Renovation of existing academic office and locker room space. 5. Cost estimating and scheduling of similar project types. 6. Renovation of existing and occupied buildings. 7. MEP replacement of HVAC Systems, Plumbing systems, Fire Alarm Systems, Fire Protection Systems, Electrical Systems, etc. 8. Renovation projects where early estimating and constructability benefited design and delivery. 9. BIM usage & expertise 10. Renovation projects where close coordination with separate but adjacent projects was required. C. Funding / Estimated Budget Total Project Cost $4,400,000 State Funding $0.00 Construction Cost $3,600,000 Other Funding $4,400,000 (Bond Proceeds) D. Anticipated Schedule E. EDGE Participation Goal Percent of the CM's total compensation CM Interview Date 1/5/2027 excluding CM's Contingency* 5.0% CM Preconstruction Services Start 02 / 27 *Preconstruction Stage Compensation plus Construction Stage Notice to Proceed 08 / 27 Contract Sum minus CM's Contingency Substantial Completion of all Work 06 / 28 CM Services Completed 09 / 28 F. Evaluation Criteria for Selection Selection Criteria: The CM will be selected using (i) qualifications-based process during the Request for Qualifications ("RFQ") stage to develop a short list and (ii) best value process during the Request for Proposal stage. The qualifications-based criteria for the RFQ is included in this announcement. The best value criteria used in evaluating proposals from short listed firms will include such factors that are determined to derive or offer the greatest value to the State and Owner, combining both qualifications and fee. Short List: Each firm responding to this RFQ will be evaluated and selected based on its qualifications and the qualifications and experience of the particular individuals identified as the candidate's proposed team for the Project. After evaluating the responses to this RFQ, the Contracting Authority will select a short list of no fewer than three candidates that it considers to be the most qualified, except if the Contracting Authority determines that fewer than three firms are qualified, it will only select the qualified firms. Request for Proposal: The short-listed firms shall be sent a Request for Proposal ("RFP") that will invite the firms to submit pricing proposals containing their proposed preconstruction stage compensation, construction stage personnel costs, itemized construction stage general conditions costs, construction stage contingency percentage, and construction stage fee percentage. The short-listed candidates will also receive (i) form of Agreement with the Contracting Authority containing the contract terms and conditions, (ii) set of the most recent design documents and (iii) proposed Project schedule. Pre-Proposal Meeting: Prior to submitting a response to the RFP, the short-listed firms will be invited to meet individually with the Contracting Authority and/or Owner. The purpose of the pre-proposal meeting is to permit the short-listed firms an opportunity to ask the Contracting Authority and/or Owner questions in an individual setting to help the firms prepare their responses to the RFP. The Contracting Authority will notify each short-listed firm to schedule individual times for the pre-proposal meetings. Interview: After submitting responses to the RFP, the short-listed firms will be interviewed by the Contracting Authority and Owner. The purpose of the interview will be to meet the proposed Project team, become familiar with key personnel, and understand the project approach and ability to meet the stated objectives for the Project. Please be prepared to discuss with specificity the firm's capacity to conduct this work in compliance with the timetable, budget and EDGE expectations. The Contracting Authority will notify each short-listed firm to schedule individual times for the interviews. Selection Schedule: Tentative schedule is subject to change. Qualifications Due 11/30/2026 RFP issued to the Short-Listed Firms 12/14/2026 Interviews 1/5/2027 Selection of CM 1/7/2027 Cancellation and Rejection: The Contracting Authority reserves the right to reject all proposals and cancel at any time for any reason this solicitation, any portion of this solicitation or any phase of the Project. The Contracting Authority shall have no liability to any proposer arising out of such cancellation or rejection. The Contracting Authority reserves the right to waive minor variations in the selection process. Interested CM firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract with and use EDGE-certified Business(es), as a part of the CM's team. The Intent to Contract and to Perform and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be attached to the CM's Proposal. Both forms can be accessed via the OFCC website. The Intent to Contract and to Perform form is again required at the Fee Proposal stage. If the CM firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a completed Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform form signed by both parties with its Statement of Qualifications. For all Statements of Qualifications, please identify the EDGE-certified Business(es), by name, which will participate in the delivery of the proposed professional services solicited in the RFQ. Interested CM firms must indicate on their Statement of Qualifications, the locations where their services will be performed in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D related to providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting purchases from or investment in any Russian institution or company. Failure to do so may cause their Statement of Qualifications to be rejected. G. Submittal Instructions Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC website. Electronic submittals, if requested, should be combined into one PDF file named with the project number listed on the RFQ and your firm's name, followed by "SOQ". Use the "print" feature of Adobe Acrobat or similar software for creating a PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then PDF Optimizer. Electronic submittals are limited to a maximum file size of 25 MB. Paper copies of the Statement of Qualifications, if requested, should be stapled only. Do not use special bindings or coverings of any type. Cover letters and transmittals are not necessary. CD/DVD copies of the Statement of Qualifications, if requested, should have the sleeve labeled with the project number and firm name, followed by "SOQ". Facsimile copies of the Statement of Qualifications will not be accepted. Unless otherwise noted or exempt, all documents submitted to the Contracting Authority in response to this RFQ and subsequent RFP are public and will be available for inspection at the conclusion of the selection process. The following information shall remain confidential and will not be released: (1) Proposal Form(s), except for cost category subtotals which will be transferred to the Best Value Rating Form; (2) Financial Capacity; and (3) Bonding/Insurance. Proposers are requested to submit the following information in response to this RFQ within Section H of Form F110-330. 1. Summary: Provide a summary, on one page or less, describing why your firm/team is the most qualified for the Project. 2. Bonding/Insurance: Provide evidence of capacity to provide bonding in the amount of the construction budget (e.g. a letter from your Surety agent stating that one or more Sureties will issue Bonds in the amount of the construction budget if your team is selected) and a copy of the firm's certificate of insurance showing the firm's current limits of liability for commercial general liability, employer's liability, business automobile liability, and professional liability insurance. 3. Management Systems: Describe the scheduling and cost control systems the firm would propose to use for the Project 4. Self-Performed Work: Indicate whether the firm intends to self-perform any work on the Project through a competitive process and, if so, the nature of the work and capability to self-perform. 5. Estimating: Demonstrated track record of performance of in-house estimating on projects comparable to the Project. 6. Contingency Data: Provide historical data (past ten years) that shows the original contingency percentage provided on the firms past CMR projects and the percentage of that contingency that was consumed during the project and the percent that was returned to the owner on those projects. 7. Scheduling: Demonstrated track record of performance of managing projects to the original schedule. Firms are requested to identify professional registrations, memberships and credentials including but not limited to: CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials. Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.