Wellesley Housing Authority

The board reviewed financial reports, including bill payments and check warrants, and discussed the status of the FY2026 budget. Reports were presented regarding tenant accounts receivable and unit vacancy rates. The meeting covered updates on modernization and capital projects, including ARPA funding reconciliations. Staffing updates were provided concerning the Maintenance Supervisor position, and board goals for the year were revisited. The board also discussed an MOU with WMLP regarding utility shutoffs and an agreement for the administration of the Section 8 HCV program by the Dedham Housing Authority.

The primary discussion point involved a resolution concerning the Non-Smoking Policy, which was subsequently approved unanimously by a roll-call vote of 5-0.

The meeting agenda included roll call and citizen speaking periods. Financial items involved the approval of June bill payments and the reception of April and May 2024 monthly financial statements, noting high consultant costs due to staff vacancies. Key discussions covered the Tenant Accounts Receivable (TAR) report, Chairperson updates regarding communications and transitional plan duties, and the consultant report emphasizing the urgent need to fill the Bookkeeping position. Committee reports were scheduled for Redevelopment and the Wellesley Housing Transition Plan. New business included the approval of Change Order #1 for Project #324106 (Siding Replacement) and discussion regarding the consulting transition plan, as consultant terms end on July 31, 2024, prompting a discussion about securing payroll support and scheduling additional meetings.

The agenda for the meeting includes the Annual Meeting featuring the Election of Officers (Chairperson, Vice-Chairperson, Treasurer). The Regular Monthly Meeting agenda covers Financial Reports, including approval of bill payments and monthly financial statements for January/February 2025, and a budget meeting. Key operational updates include the TAR Report as of January 31, 2025, Modernization Updates concerning an EOHLC Contract Amendment and a sidewalk reconstruction contract, and the Vacancy Report as of February 28, 2025. The Interim Executive Director's Report will address resident issues at River St. and the upcoming Performance Management Review. New Business items include the approval of contracts with Fenton, Ewald & Associates for accounting services and a Secure Energy Contract.

Key discussions during the meeting included financial reports and the approval of bill payments. The Tenant Accounts Receivable (TAR) report was presented, noting ongoing legal actions for outstanding rent balances. Modernization updates covered the change order approval and final closeout for the Morton Circle walkways project and the substantial completion for the River St. and Weston Road DHW heaters project. Bids for the Kitchen Fan Replacement project were rejected due to being over budget, and a new bid process will follow. The current vacancy report indicated 14 total vacancies across properties. The Interim Executive Director's report highlighted the upcoming start date for the new Financial Coordinator and included approval for the donation of an OWL camera system. Progress was reported on the search for a permanent Executive Director. Old business addressed the approval of a proposal for a 20 ft container for maintenance storage and the approval of the WHA Annual Plan for Fiscal Year 2025. New business involved a discussion regarding the possible procurement of a golf cart for Barton Road.