What products and services does Town of Hempstead procure?

The Town of Hempstead organizes procurements into four durable categories in its Purchasing Guidelines: Supplies; Equipment; Labor/Materials (Public Works); and Professional Services. The Bid Opportunities and Contract Search pages list solicitations and active contracts by commodity and vendor.

Does Town of Hempstead use cooperative purchasing or piggyback contracts?

The Town of Hempstead uses piggyback/cooperative purchasing from New York State Office of General Services (NYS OGS) contracts; Town Redacted Final Reports reference specific NYS contract numbers (for example PS68292). Piggyback use follows applicable local authorization and state guidance.

What procurement requirements does Town of Hempstead publish for vendors?

The Town of Hempstead's Purchasing Guidelines require vendors to provide insurance, bonds/sureties where applicable, licenses, a W‑9, vendor disclosure forms, a Non‑Collusive Proposal Certification, original signatures/seals/notarizations, and an economic‑boycott affidavit; solicitations may require additional documents.

How does Town of Hempstead approve procurement contracts and awards?

Advertised bids for the Town of Hempstead are publicly opened and awarded by the Town Board (Town Supervisor plus six Council Members). RFPs are evaluated by a committee of user‑department designees and chiefs of staff, which rates respondents and recommends awards; bid‑threshold and quote rules apply.

Where can vendors find procurement policies and standard terms for Town of Hempstead?

The Town of Hempstead's Purchasing Guidelines PDF (Resolution #756‑2013) on the Purchasing Division page is the official procurement policy under NY GML §§103 and 104‑b; it specifies bid thresholds, quotation rules, advertising channels, required forms, an 11 AM bid‑opening deadline, and award‑justification procedures.

What supplier diversity or local vendor preference programs does Town of Hempstead use?

The Town of Hempstead's Purchasing Guidelines include a 5% preference for Nassau County vendors, a 7.5% preference for Nassau County veteran‑owned small businesses, and an allowance tied to NYS Finance Law §162 for qualified veterans' workshops; SDVOSB bidders must show NYS OGS or VA certification where applicable.

Town of Hempstead

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Buyer type:: City
Location:: Hempstead, NY
Country:: US

Town of Hempstead RFPs

Active opportunities open for bidding

Planting , Trimming and Removal of trees RFP
Posted
Oct 2, 2026
Closes
Oct 15, 2026
The solicitation seeks contractors to plant, trim, and remove trees for the Town of Hempstead in Nassau County, New York. The contract is for an initial one-year term, with options for two additional one-year extensions. Responses are due October 15, 2026, at 11:00 a.m. Eastern.
Reinforced Polypropylene Decking RFP
Posted
Oct 2, 2026
Closes
Oct 15, 2026
The Town of Hempstead is soliciting a one-time purchase of reinforced polypropylene decking. The notice categorizes the procurement under Construction Horizontal: Highways & Roadways and does not provide quantities, technical specifications, or an attached solicitation document. Bids are due October 15, 2026, at 11:00 a.m. Eastern.
Electrical Generators maintenance and repair RFP
Posted
Oct 2, 2026
Closes
Oct 15, 2026
The Town of Hempstead is soliciting bids for maintenance and repair services for electrical generators under CR# 2139556. The contract has an initial one-year term, with two optional one-year extensions. Bids are due October 15, 2026, at 11:00 a.m. local time.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
170895
Employee FTE
Full-time equivalent employees.
1,500
Population
Population size to gauge opportunity scale.
795,734
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
67 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to Town of Hempstead

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
67 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than ~$20,000, use sole source.
- Coops: Frequently procures through Equalis Group; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- Entity: Town of Hempstead (NY).
- No explicit sole source dollar threshold provided. The Town has occasionally awarded non-competitive contracts for specialized professional services. Practical approach: position the solution as unique and critical; echo prior justifications such as “specialized experience” and “long-standing relationships.” Work directly with the department head to assemble justification/approval. Given the low ~$20,000 competitive bid threshold and a 5–7.5% local preference, if sole source traction is weak, pivot quickly to coops to avoid formal bidding friction.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- The Town uses cooperative purchasing (the Board ratified participation with Equalis Group in Nov 2024). You can get onboarded to the recommended path by reaching out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform. Recommended (accessible through Starbridge):
- Equalis Group
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.

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Early Buyer Signals

Board meetings and strategic plans from Town of Hempstead

Board of Appeals, Town of Hempstead Board Of Appeals Meeting
Date: Sep 30, 2026Type: Meeting mention
The board meeting centered on an application by Beehive Development Corporation to consolidate two cases involving the subdivision of a lot into two separate parcels. Key discussion items included variance requests related to lot front width and setback lines, the proposed demolition of an existing dwelling and detached garage, and the construction of two new single-family homes. The board also received expert real estate testimony regarding the character of the neighborhood and historical zoning patterns.
Board Of Appeals, Town Of Hempstead Board Of Appeals Meeting
Date: Sep 30, 2026Type: Meeting mention
The Board addressed several variance applications. Cases included requests for residential additions, air conditioning unit installations, and fence maintenance in West Hempstead, involving concerns regarding clear sight triangles. Another application addressed variance requests for a carport conversion and sideyard aggregate requirements in Levittown. Additionally, a request to renew and update digital menu board signs at a commercial location in Lawrence was presented.
Town of Hempstead Board of Appeals Board of Appeals Meeting

Key Contacts

Public-sector contacts connected to Town of Hempstead.

John GrzanAccountant III

*******@************

+1 (***) ***-****

William B. HarkinsActing Commissioner

*******@************

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Frequently asked questions

Who manages procurement and purchasing for Town of Hempstead?

The Town of Hempstead's Department of Purchasing, within the Comptroller's Office, administers procurement; the Town Board (Town Supervisor plus six Council Members) is the governing approval body. The Town of Hempstead is a separate entity from the Village of Hempstead.

Where does Town of Hempstead post bids and RFPs?

The Town of Hempstead posts official bid opportunities and contract listings on its Purchasing Division portal and Contract Search page. Solicitations are also advertised in the Long Island Business News and posted on the NYS Contract Reporter; bid contact details appear on the Purchasing Division page.

How do vendors complete vendor registration with Town of Hempstead?

Vendors register with the Town of Hempstead via the Oracle Cloud Supplier Portal (Supplier Portal information page) and by submitting the Town Vendor Form; a downloadable Supplier Portal User Guide is provided. The Town issues follow-up email instructions as it phases in the Oracle Cloud ERP conversion.

Town of Hempstead

Town of Hempstead RFPs

Planting , Trimming and Removal of trees RFP

Reinforced Polypropylene Decking RFP

Electrical Generators maintenance and repair RFP

Buyer Attributes

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How to Sell to Town of Hempstead

Early Buyer Signals

Board of Appeals, Town of Hempstead Board Of Appeals Meeting

Board Of Appeals, Town Of Hempstead Board Of Appeals Meeting

Town of Hempstead Board of Appeals Board of Appeals Meeting

Key Contacts

Frequently asked questions

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Town of Hempstead RFPs

Planting , Trimming and Removal of trees RFP

Reinforced Polypropylene Decking RFP

Electrical Generators maintenance and repair RFP

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to Town of Hempstead

Early Buyer Signals

Board of Appeals, Town of Hempstead Board Of Appeals Meeting

Board Of Appeals, Town Of Hempstead Board Of Appeals Meeting

Town of Hempstead Board of Appeals Board of Appeals Meeting

Key Contacts

Frequently asked questions

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Town of Hempstead

Town of Hempstead RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to Town of Hempstead

Early Buyer Signals

Board of Appeals, Town of Hempstead Board Of Appeals Meeting

Board Of Appeals, Town Of Hempstead Board Of Appeals Meeting

Town of Hempstead Board of Appeals Board of Appeals Meeting

Key Contacts

Frequently asked questions

Get your 10 highest-intent accounts

Town of Hempstead RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to Town of Hempstead

Early Buyer Signals

Board of Appeals, Town of Hempstead Board Of Appeals Meeting

Board Of Appeals, Town Of Hempstead Board Of Appeals Meeting

Town of Hempstead Board of Appeals Board of Appeals Meeting

Key Contacts

Frequently asked questions

Know what buyers discuss before RFPs drop

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