What products and services does City of Tallahassee procure?

The City of Tallahassee procures goods and supplies, services, construction, and professional services to support City departments and public operations, as described by the Procurement Services Division and defined in City Commission Policy No. 242.

Does City of Tallahassee use cooperative purchasing or piggyback contracts?

City of Tallahassee Policy No. 242 authorizes use of contracts established by federal, state, and other governmental agencies — including cooperative, piggyback, or state term contracts — when their use is in the City of Tallahassee’s best interests.

What procurement requirements does City of Tallahassee publish for vendors?

City of Tallahassee requires vendors to obtain required insurance before beginning work, maintain current registration data, comply with solicitation-specific forms and terms, and to post a protest bond or cashier’s check when filing procurement protests (typically 1% of the estimated contract or $5,000, whichever is less).

How does City of Tallahassee approve procurement contracts and awards?

The City Manager administers procurement and approves awards within delegated managerial authority; awards presented to the City Commission receive final decisions. Appendix B of City Commission Policy No. 242 details competitive thresholds and specific purchasing-authority delegations by role.

Where can vendors find procurement policies and standard terms for City of Tallahassee?

Procurement policies, competitive methods, protest procedures, and standard contract terms for the City of Tallahassee are published in City Commission Policy No. 242 and on the City's Procurement/Vendor pages (Vendor FAQ and Vendor Opportunities).

What supplier diversity or local vendor preference programs does City of Tallahassee use?

City of Tallahassee coordinates Minority, Women and Small Business Enterprise (MWSBE) activities with the Tallahassee–Leon County Office of Economic Vitality’s MWSBE program; Policy No. 242 references this coordination for City MBE/DBE efforts and vendor outreach.

City of Tallahassee

Track open bid opportunities, contracts, public meetings, and key contacts for City of Tallahassee.

Buyer type:: City
Location:: Tallahassee, FL
Country:: US

City of Tallahassee RFPs

Active opportunities open for bidding

RFP-101-26-RR - Vegetation Management Software as a Service (SaaS)
Posted
Sep 9, 2026
Closes
Oct 13, 2026
The City of Tallahassee is seeking software and services to predict vegetation growth on its electric system and identify locations for annual trimming cycles. The solution must include a record-keeping dashboard, support dispatching contractors to trim locations, and report critical areas requiring immediate attention. The official portal lists this as an open RFP rather than a grant, with responses due October 13, 2026.
City of Tallahassee UU&PI - LBR Relocation Project RFP
Posted
Sep 8, 2026
Closes
Oct 15, 2026
Bid Packages: 03A - Cast-in-Place Concrete, 04A - Masonry, 05A - Structural Steel & Metal Fabrications, 06A - Architectural Woodwork, 08A - Doors, Frames, & Hardware, 08B - Rolling Service Doors, 08B - Glass & Glazing, 09A - Framing & Drywall, 09B - Acoustical, 09C - Floor Covering & Tile, 9D - Painting, 10A - General Trades, 11A - Fuel Service Equipment, 13A - Pre-Engineered Buildings, 21A - Fire Protection, 22A - Plumbing, 23A - HVAC, 26A - Electrical, 31A - Sitework, 32A - Landscaping & Irrigation.
RFSQ-112-26-RR - Passenger Loading Bridge Replacement
Posted
Aug 27, 2026
Closes
Oct 1, 2026
The City of Tallahassee's Aviation Department is seeking a design-build contractor team to replace the existing Passenger Loading Bridges at Tallahassee International Airport. The scope involves replacing the airport's existing PLBs and is solicited as a Request for Supplier Qualifications rather than a grant program. Statements of qualifications are due October 1, 2026, at 2:30 PM EDT, with questions due September 11, 2026, at 3:00 PM EDT.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
161650
Employee FTE
Full-time equivalent employees.
2,996.8
Population
Population size to gauge opportunity scale.
204,902
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
55 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Tallahassee

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
55 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than $50,000 and truly proprietary or continuity-of-service, use sole source. If not airtight, drop it.
- Coops: Frequently procures through Sourcewell, BuyBoard, and OMNIA Partners; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding. Confirm piggyback with Procurement Services.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- Entity: City of Tallahassee, FL.
- Use only when the product is genuinely proprietary or essential for continuity of service; coordinate with the end-user department and Procurement Services.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- You can get onboarded to the recommended cooperative vehicles by reaching out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform.
- The City of Tallahassee actively uses cooperative purchasing (confirmed participation in Sourcewell and purchases via BuyBoard; has referenced NCPA).
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Early Buyer Signals

Board meetings and strategic plans from City of Tallahassee

Tallahassee-Leon County Planning Commission Minutes
Date: May 5, 2026Type: Meeting mention
The meeting focused on a public hearing regarding Ordinance 26-Z-07. The commission reviewed a proposal to amend the Official Zoning Map for a 474-acre area near the intersection of Woodville Highway and Capital Circle SE, moving the zoning classification from the Critical Planning Area (CPA) district to the LOTD Planned Unit Development (PUD) district. Following a staff presentation, the commission voted unanimously to recommend that the City Commission adopt the ordinance.
Blueprint 2000 Intergovernmental Agency Meeting Minutes
Date: Sep 12, 2016Type: Meeting mention
The Agency meeting covered various project updates, including construction progress on FAMU Way and regional trail developments. Key actions included the acceptance of the FY2015 Comprehensive Annual Financial Report, the approval of the Ames Sink property acquisition, the Debbie Lightsey Nature Park concept plan, and a Joint Partnership Agreement with FDOT for Woodville Highway improvements. Additionally, the Board reviewed organizational updates for the Office of Economic Vitality, discussed the consolidation of MWSBE programs, the development of a disparity study RFP, and the status of proposed fiscal year budgets.
Tallahassee Independent Ethics Board Meeting

Key Contacts

Public-sector contacts connected to City of Tallahassee.

Kenneth SmithAccountant

*******@************

+1 (***) ***-****

Keith SrinivasanAccountant

*******@************

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Frequently asked questions

Who manages procurement and purchasing for City of Tallahassee?

The City of Tallahassee's Procurement Services Division, under the City Manager, administers procurement; the Procurement Services Manager and departmental supervisors hold delegated purchasing authority, and the City Commission provides overall policy direction. Appendix B of Policy No. 242 lists delegation levels and competitive thresholds.

Where does City of Tallahassee post bids and RFPs?

The City of Tallahassee posts solicitations on its official Procurement Portal (talgov.bonfirehub.com / Euna Procurement), linked from the City's 'Vendor Opportunities' page; vendors register on the portal to view and submit solicitations under 'Current Solicitations.'

How do vendors complete vendor registration with City of Tallahassee?

Vendors register for solicitations on the City of Tallahassee’s Procurement Portal (Bonfire/Euna) and set up supplier/payment accounts in the City Supplier Portal (PeopleSoft/ERP); the City also provides a public Vendor Lookup database and requires vendors to keep registration information current.

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City of Tallahassee

City of Tallahassee RFPs

Buyer Attributes

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How to Sell to City of Tallahassee

Early Buyer Signals

Tallahassee-Leon County Planning Commission Minutes

Blueprint 2000 Intergovernmental Agency Meeting Minutes

Tallahassee Independent Ethics Board Meeting

Key Contacts

Frequently asked questions

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City of Tallahassee RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Tallahassee

Early Buyer Signals

Tallahassee-Leon County Planning Commission Minutes

Blueprint 2000 Intergovernmental Agency Meeting Minutes

Tallahassee Independent Ethics Board Meeting

Key Contacts

Frequently asked questions

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