What products and services does the City of Stillwater procure?

The City of Stillwater procures a broad range of goods and services for municipal operations through solicitations posted on its Bids & Proposals/IonWave portal; the Employee Manual references a Purchasing Manual that governs internal purchase and expense procedures.

What procurement requirements does the City of Stillwater publish for vendors?

The City of Stillwater's Vendor Registration form requires a completed W‑9 and acceptance of the City's payment terms (payment within 45 days of a valid invoice; no advance payment without a Council‑approved contract). Insurance, bonding, licensing, and other compliance requirements are specified within individual solicitations.

Where can vendors find procurement policies and standard terms for the City of Stillwater?

Vendors can find procurement authority for the City of Stillwater in the Stillwater Code of Ordinances, Chapter 2, Article VI, Division 2; Section 2‑45 designates the City Manager as the purchasing agent. The Employee Manual also references a Purchasing Manual for expense policy.

City of Stillwater

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Buyer type:: City
Location:: Stillwater, OK
Country:: US

City of Stillwater RFPs

Active opportunities open for bidding

Roadway and Utility Improvements for Knoblock Street, 4th Avenue and Lincoln Street Project #25TR04 Bid No. 17-2026
Posted
Oct 17, 2026
Closes
Nov 18, 2026
Roadway Reconstruction, Utilities Replacement and Streetscaping Improvements.
Full Depth Repair on City Streets and Rights of Way Project #27TR06 Bid No. 25-2026
Posted
Oct 17, 2026
Closes
Nov 18, 2026
Construction services for full depth repair and replacement of paving in various areas of the City of Stillwater.
Stillwater Regional Water Treatment Plant Solid Contact Units Rehabilitation RFP
Posted
Oct 10, 2026
Closes
Nov 11, 2026
Controls and partial equipment replacement for the Solids Contact Units (SCUs) at the Stillwater Water Treatment Plant (SUA WTP). Concrete repairs for the Middle and South SCUs at the SUA WTP. 1 LS SCU rehabilitation (excluding conc repair); 1,650 LF conc crack repair; 10 SF of 6" depth conc surface repair.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
173553
Employee FTE
Full-time equivalent employees.
600
Population
Population size to gauge opportunity scale.
50,046
Procurement Difficulty Score
How easy their procurement process is to navigate. Lower is better.
55 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Stillwater

Procurement guidance and navigation tips.

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These purchasing programs appear in City of Stillwater's records. Starbridge can help check which contracts cover your product.

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Procurement Difficulty Score
Lower scores indicate easier procurement. Created by Starbridge.
55 / 100
EasyLower is betterHard
Quick Decision Flow
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- Sole Source: Don’t pursue; pivot immediately to coops or a formal bid.
- Coops: Frequently procures through Sourcewell; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- City of Stillwater, OK: Deprioritize sole source. There’s no practical precedent for sole source awards; do not spend time on a justification. Immediately pivot to a cooperative purchase (prefer Sourcewell) or prepare for a formal competitive bid aligned to the city’s insurance/bonding requirements. No specific sole source dollar threshold is provided.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- City of Stillwater has used cooperative purchasing before (confirmed Sourcewell participant). Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.

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Early Buyer Signals

Board meetings and strategic plans from City of Stillwater

Stillwater Economic Development Authority Regular Meeting
Date: Aug 17, 2026Type: Meeting mention
The board approved a budget amendment to increase funds for the Visit Stillwater contract. Additionally, the authority received and discussed the Visit Stillwater Semi-Annual Report.
Stillwater City Council Regular Meeting
Date: Aug 17, 2026Type: Meeting mention
The council meeting included the proclamation of National Aviation Day and the approval of a consent docket featuring various budget amendments for grant funds, infrastructure projects, and the scheduling of future public hearings. The council also authorized a contract for professional pre-design and planning services for the parks system and adopted an emergency ordinance concerning loud music. Additionally, the council made an appointment to the Public Art Committee and entered an executive session to discuss pending litigation.
Stillwater Public Library Board Regular Meeting
Date: May 26, 2026Type: Meeting mention
The board conducted an executive session regarding the employment status of the Library Director. Key actions included the approval of an updated library fee schedule consolidating research fees, copy costs, and notary service charges, and the acceptance of a federal E-rate program discount for internet services. The board also held elections for its 2026-2027 officers and received reports on the upcoming Summer Reading Program, library staff salary reviews, and future staff appreciation activities.

Key Contacts

Public-sector contacts connected to City of Stillwater.

Rachel BernishAssistant City Manager

*******@************

+1 (***) ***-****

Christy CluckAssistant City Manager and Chief Financial Officer

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Frequently asked questions

Who manages procurement and purchasing for the City of Stillwater?

The City of Stillwater's procurement is administered under its council–manager government: the City Manager is the purchasing agent, with operational purchasing functions handled by the Finance Department and the City Clerk's Office. Vendors should direct procurement inquiries to the Finance Department or City Clerk.

Where does the City of Stillwater post bids and RFPs?

The City of Stillwater posts bids and RFPs on its IonWave procurement portal (stillwater.ionwave.net), with links from the City's Bids & Proposals page. The City Clerk's Office opens bids Wednesdays at 3:00 p.m., and public notices also publish in the Stillwater News Press.

How do vendors complete vendor registration with the City of Stillwater?

Vendors register with the City of Stillwater by returning the Vendor Registration form, including a completed W‑9, to the Finance Department (723 S. Lewis St. or P.O. Box 1449) or vendor@stillwaterok.gov. Suppliers must also complete online Supplier Registration on the City's IonWave portal to bid.

City of Stillwater

City of Stillwater RFPs

Roadway and Utility Improvements for Knoblock Street, 4th Avenue and Lincoln Street Project #25TR04 Bid No. 17-2026

Full Depth Repair on City Streets and Rights of Way Project #27TR06 Bid No. 25-2026

Stillwater Regional Water Treatment Plant Solid Contact Units Rehabilitation RFP

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Early Buyer Signals

Stillwater Economic Development Authority Regular Meeting

Stillwater City Council Regular Meeting

Stillwater Public Library Board Regular Meeting

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City of Stillwater RFPs

Roadway and Utility Improvements for Knoblock Street, 4th Avenue and Lincoln Street Project #25TR04 Bid No. 17-2026

Full Depth Repair on City Streets and Rights of Way Project #27TR06 Bid No. 25-2026

Stillwater Regional Water Treatment Plant Solid Contact Units Rehabilitation RFP

Buyer Attributes

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How to Sell to City of Stillwater

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Early Buyer Signals

Stillwater Economic Development Authority Regular Meeting

Stillwater City Council Regular Meeting

Stillwater Public Library Board Regular Meeting

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Frequently asked questions

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City of Ardmore

City of Stillwater

City of Stillwater RFPs

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Early Buyer Signals

Stillwater Economic Development Authority Regular Meeting

Stillwater City Council Regular Meeting

Stillwater Public Library Board Regular Meeting

Key Contacts

Frequently asked questions

Get your 10 highest-intent accounts

City of Stillwater RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Stillwater

Find a faster way to sell to City of Stillwater

Early Buyer Signals

Stillwater Economic Development Authority Regular Meeting

Stillwater City Council Regular Meeting

Stillwater Public Library Board Regular Meeting

Key Contacts

Frequently asked questions

Know what buyers discuss before RFPs drop

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