The project consists of the alteration of the art room and second floor office. Renovate the following rooms and spaces, complete including operational mechanical and electrical work and finishes: Art Room - Abate, R&D VAT Flooring, remove and replace sink with two bay art sink, replace mobile AC unit with wall mounted split system, install new suspended acoustical ceiling, install new lighting, additional MEP work required for scope of work, new finishes and FF&E.
Administer the neighbors seeking recovery mini grant program from January 1, 2027 - December 31, 2027. This program provides emergency mini-grants to assist with substance use disorder (SUD) related appointment co-payments, food, transportation to and from SUD related appointments, telephone access support, and basic need items associated with successful treatment completion. Assistance will be given to residents with emergency needs who qualify via application.
Sole Source:Use only if the solution is proprietary and essential; coordinate with Purchasing to draft the justification for Board of Contract and Supply approval.
Coops:Frequently procures through Sourcewell or OMNIA Partners; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
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City of Providence applies sole source infrequently and with high justification requirements. Only attempt if your offering is unequivocally proprietary and essential for service continuity. Be prepared to work closely with the Purchasing Department to develop the justification for submission to the Board of Contract and Supply.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
City of Providence has used cooperative purchasing and supports piggybacking on state and national contracts. Reach out to your Starbridge contact to gain access through the Starbridge reseller & contract-vehicle platform.
Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
City of Providence Contracts
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OpenGov, Inc. at City of Providence
Effective: Aug 1, 2024Expires: Sep 30, 2026Expiration date locked.
This document outlines a statewide agreement with OpenGov, Inc. for e-permitting software, utilized by various Rhode Island municipalities and state agencies. It includes Amendment No. 16 extending the Master Agreement through June 30, 2027, along with multiple individual Order Forms detailing specific software subscriptions and professional services for different entities, covering various periods up to June 30, 2029. The City of Providence's annual subscription from July 1, 2025, to June 30, 2026, for $94,309.30 is prominently featured in an introductory memorandum and a specific Order Form. The document also contains a Master Services Agreement, Statement of Work, and Service Level Agreement.
OpenGov, Inc. at City of Providence
Effective: Jun 28, 2022Expires: Sep 30, 2026Expiration date locked.
This document represents a Software Services Agreement between OpenGov, Inc. and the City of Providence, RI, effective June 28, 2022. It sets forth the terms for the City's use of OpenGov's hosted software services, including detailed support and service levels. Additionally, it incorporates a Statement of Work for professional services, outlining the implementation of various OpenGov platforms like Reporting & Transparency, Budgeting & Planning, Financial Integration, and Citizen Services Suite for the City of Providence.
OpenGov, Inc. at City of Providence
Effective: Jul 1, 2023Expires: Sep 30, 2026Expiration date locked.
This document details the City of Providence's approval and formal order for an annual subscription to OpenGov, Inc.'s Online Permitting and Citizen Services Software. The agreement, identified by Quota Number OG-00RJ2128, covers the period from July 1, 2023, to June 30, 2024, for a total annual fee of $84,864.00. The software standardizes application and permit management across various city departments and coordinates approvals with state agencies.
Early Buyer Signals
Board meetings and strategic plans from City of Providence
Special Commission on Veterans Affairs Regular Meeting
Date: Sep 29, 2026Type: Meeting mention
The commission held discussions regarding the hiring of an incoming staffer for Veterans Affairs and formally accepted a job description. The agenda included planning for a veterans ceremony, a proposed veterans parade, and the scheduling of future commission meetings. Additionally, the commission approved the implementation of a veterans jacket drive.
North Main Street Task Force Regular Meeting Minutes
Date: Sep 23, 2026Type: Meeting mention
The meeting focused on updates regarding the traffic calming pilot at the intersection of North Main and Doyle/Randall Street, including the review of a striping work order. The committee engaged in a presentation and discussion concerning the design and engineering phase for the North Main Street corridor improvements. Additionally, there was a presentation regarding a proposed development and transit-oriented development (TOD) extension located at North Main Street and 5th Street.
Board Of Licenses Minutes
Date: Oct 1, 2026Type: Meeting mention
Key Contacts
Public-sector contacts connected to City of Providence.
Who manages procurement and purchasing for the City of Providence?
The City of Providence Purchasing Department administers procurement while the Board of Contract and Supply governs purchases above statutory dollar thresholds; sealed bids are received by the City Clerk's office (Room 311, 25 Dorrance Street).
Where does the City of Providence post bids and RFPs?
The City of Providence posts solicitations on its Purchasing Department portal and on BidNet's 'Active Bid – RI Purchasing Group', with many solicitations using 'PVD-' solicitation numbers.
How do vendors complete vendor registration with the City of Providence?
Vendors register for City of Providence solicitations through BidNet's 'Active Bid – RI Purchasing Group' (free registration linked from the City's Purchasing pages); bid packets can also be picked up at the Purchasing Department or requested via purchasing@providenceri.gov.
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The Board of Licenses reviewed numerous applications for monthly entertainment, vendor licenses, floor host licenses, and special event permits. The Board addressed multiple violation reports, resulting in fines for entertainment without a license, loud music violations, and non-compliance with board orders. Several license applications were approved, revoked, or suspended based on compliance reviews, including the revocation of a probationary restaurant license and the suspension of a food market license. Additionally, the Board handled scheduling adjustments and continued several items for further review.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
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What products and services does the City of Providence procure?
The City of Providence procures materials, supplies, services, equipment, and construction projects, including neighborhood infrastructure such as road and sidewalk resurfacing; consult solicitations for project-specific scopes.
What procurement requirements does the City of Providence publish for vendors?
Vendors must submit the bid packet forms specified in each City of Providence solicitation (commonly Bid Form 1–4 and the M/WBE form) and deliver two sealed copies to the City Clerk's office as instructed in the solicitation; issuing departments may require proof of licenses.
How does the City of Providence approve procurement contracts and awards?
The City of Providence Board of Contract and Supply approves contracts: it reviews construction purchases over $20,000 and other purchases over $10,000, with sealed bids submitted to the City Clerk for Board consideration; emergency payments also require Board approval.
Where can vendors find procurement policies and standard terms for the City of Providence?
City of Providence procurement policies and standard terms are published on the Purchasing Policies page and reference the Home Rule Charter, City Code (Contracts, Purchases and Sales), Rhode Island municipal contract law, state ethics rules, and federal 2 CFR §200.318 procurement standards.
What supplier diversity or local vendor preference programs does the City of Providence use?
The City of Providence administers a Minority and Women-owned Business Enterprise (M/WBE) Procurement Program that connects state-certified MBE and WBE firms with city opportunities; certification is through the Rhode Island Office of Diversity, Equity & Opportunity. Program contact: Grace Diaz, gdiaz@providenceri.gov, (401) 680-5766.
