What products and services does City of Madera procure?

City of Madera procures supplies, equipment, services, and construction/public projects under Chapter 4 of the Madera Municipal Code and the City's Purchasing Policy. Standard contract types include Consultant Services, Contractor Services, General Services, Goods, Goods & Services, and Construction terms.

Does City of Madera use cooperative purchasing or piggyback contracts?

City of Madera is authorized under Madera Municipal Code Chapter 4, section 2-4.07 to use cooperative purchasing agreements and piggyback purchases. The City has also adopted the California Uniform Public Construction Cost Accounting Act (CUPCCAA).

What procurement requirements does City of Madera publish for vendors?

Contractors working for City of Madera must hold a current California contractor's license, a valid City business license, and carry required bonds and insurance. All contractors and subcontractors must be registered with the California Department of Industrial Relations (DIR) before bidding or performing public work.

Where can vendors find procurement policies and standard contract terms for City of Madera?

Procurement policies for City of Madera are published in the City of Madera Purchasing Policy and in Chapter 4 – Purchasing Procedures of the Madera Municipal Code. The City also publishes standard contract terms for Consultant, Contractor, General Services, Goods, and Construction.

What supplier diversity or local vendor preference programs does City of Madera use?

City of Madera's Purchasing Policy favors purchases from local vendors with a physical location inside City limits and a valid City business license. It encourages contractors to include local businesses as subcontractors or suppliers and to document outreach to local firms.

City of Madera

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Buyer type:: City
Location:: Madera, CA
Country:: US

City of Madera RFPs

Active opportunities open for bidding

Street Rehab and Reconstruction ; Seals and Overlays City Project RFP
Posted
Aug 20, 2026
Closes
Sep 9, 2026
Grinding deteriorated sections of asphalt concrete, paving with new asphalt concrete, crack sealing, application of microsurfacing type II and type III, adjustment of existing manhole/utility covers to final grade, reconstruct of ADA concrete curb ramps, replacement of loop detectors and replacing traffic pavement markings and striping.
REAP 2.0 Downtown Mixed-Use Housing Implementation Strategy and Development Readiness Project (Request for Proposal)
Posted
Aug 21, 2026
Closes
Sep 9, 2026
Professional planning, housing, redevelopment, financial, engineering, environmental, market, public engagement, real estate, and implementation services necessary to advance the city's regional early action planning (reap) 2.0 downtown mixed-use housing implementation strategy and development readiness project (project).
Road Rehabilitation Various Locations
Posted
Aug 14, 2026
Closes
Sep 8, 2026
Grinding, overlay, full depth reclamation, traffic control, protection of existing utilities and improvements, adjustment of utility covers and valve boxes to grade, pavement repairs as necessary, pavement fabric if required, asphalt paving, rolling and compaction, striping and pavement marking restoration, cleanup, and disposal of excess materials.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
161201
Employee FTE
Full-time equivalent employees.
318.6
Population
Population size to gauge opportunity scale.
69,017
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
42 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Madera

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
42 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than $75,000, use sole source. Deprioritize. If unavoidable, over $75,000 requires City Council approval; otherwise consult Purchasing.
- Coops: Frequently procures through OMNIA Partners, Sourcewell, NASPO ValuePoint, and California Multiple Award Schedules (CMAS); you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- City of Madera: Sole source contracts over $75,000 require City Council approval per municipal code (§2-4.08). Observed practice shows few/none awarded; this path is high-friction. Practical note: pivot to cooperatives for a faster, aligned route.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- The City has used cooperative purchasing/piggybacking before and prefers this path for speed. Reach out to your Starbridge contact to gain access through the Starbridge reseller & contract-vehicle platform.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.

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Key Contacts

Public-sector contacts connected to City of Madera.

Larry PendarvisAssistant Fire Chief

*******@************

+1 (***) ***-****

Isabel EscobarBuilding Permit Technician

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Frequently asked questions

Who manages procurement and purchasing for City of Madera?

City of Madera Purchasing Division coordinates procurement and purchasing and is overseen by the Madera City Council (six district council members and a Mayor elected at-large). Contact Purchasing via the City of Madera Bid Opportunities & Purchasing page for vendor inquiries.

Where does City of Madera post bids and RFPs?

City of Madera posts bids, RFPs, RFQs, bid results, and contract awards on the PlanetBids vendor portal linked from its Bid Opportunities & Purchasing page. Register on PlanetBids to download documents, receive addenda, and submit proposals or bids online.

How do vendors complete vendor registration with City of Madera?

Vendors register with City of Madera through the PlanetBids vendor portal linked from the Bid Opportunities & Purchasing page. For informal CUPCCAA construction work, licensed contractors must submit an annual application to be placed on the City's Informal Construction Bid List.

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City of Madera

City of Madera RFPs

Buyer Attributes

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How to Sell to City of Madera

Key Contacts

Frequently asked questions

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City of Madera RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Madera

Key Contacts

Frequently asked questions

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