Where can vendors find procurement policies and standard terms for the City of Winter Park?

City of Winter Park procurement policies are codified in City Code Section 2-188 (Ordinance No. 3099-18) and supplemented by the Procurement Division’s Terms & Conditions page (https://cityofwinterpark.org/departments/information-technology/procurement/terms-conditions). Vendors should consult both resources for standard contract terms and required procedures.

City of Winter Park

Track open bid opportunities, contracts, public meetings, and key contacts for City of Winter Park.

Buyer type:: City
Location:: Winter Park, FL
Country:: US

City of Winter Park RFPs

Active opportunities open for bidding

Wood Pole Inspection, Joint Use Inventory & NJUNS Coordination Services RFP
Posted
Sep 11, 2026
Closes
Oct 13, 2026
The City of Winter Park is seeking qualified firms to inspect approximately 3,500 wood utility poles, assess their condition, inventory joint-use attachments, and coordinate NJUNS-related activities. The work may include ultrasonic or equivalent nondestructive evaluation, stabilization or bracing of deficient poles, GIS-compatible inventory data, photographs, electronic reporting, and monthly progress updates. Proposals are due October 13, 2026, at 10:00 a.m. Eastern Time, following a September 11, 2026 release and October 2, 2026 question deadline.
Wood Pole Inspection, Joint Use Inventory & NJUNS Coordination Services
Posted
Sep 11, 2026
Closes
Oct 13, 2026
The City of Winter Park is seeking qualified firms to inspect approximately 3,500 wood utility poles, assess their condition, inventory joint-use attachments, and coordinate NJUNS-related activities. The work may include ultrasonic or equivalent nondestructive evaluation, stabilization or bracing of deficient poles, GIS-compatible inventory data, photographs, electronic reporting, and monthly progress updates. Proposals are due October 13, 2026, at 10:00 a.m. Eastern Time, following a September 11, 2026 release and October 2, 2026 question deadline.
Cell Tower Management Services
Posted
Aug 18, 2026
Closes
Sep 24, 2026
Provide comprehensive management services for the city's existing wireless communications infrastructure portfolio, consisting of three (3) cell towers and one (1) monopole.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
101979
Employee FTE
Full-time equivalent employees.
570
Population
Population size to gauge opportunity scale.
30,444
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
32 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Winter Park

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
32 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than $75,000, use sole source; if proprietary or continuity of service (especially Public Works), work with the department and Procurement to justify; City Commission approval if over $75k.
- Coops: Frequently procures through Sourcewell, OMNIA Partners, and NASPO ValuePoint; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding; City Commission approval if over $75k.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- City of Winter Park: Use when the product is specialized, proprietary, and essential for public works (e.g., water, utilities) or needed for continuity with an existing system. Work directly with the end-user department and the Procurement Division to document the justification and cite your status as the sole authorized representative. Contracts over $75,000 require City Commission approval—ensure the department head is prepared to present the justification.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- You can get onboarded to the recommended cooperative vehicles by reaching out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform. Purchases over $75,000 require City Commission approval.
- The city actively uses cooperative purchasing and piggybacking.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Early Buyer Signals

Board meetings and strategic plans from City of Winter Park

City Commission Regular Meeting Minutes
Date: Sep 27, 2023Type: Meeting mention
The meeting included proclamations recognizing National Drive Electric Week, Florida Climate Week, and Energy Efficiency Day. Updates were provided on the CRA expansion, budget adjustments, and staff certifications. The Commission approved the appointment of a member to the Parks and Recreation Advisory Board, a temporary use agreement for Holler Hyundai, and various service contracts and renewals. Ordinances were adopted regarding cooling water discharge, a solid waste franchise agreement, the annual budget, and millage rates. Discussions also occurred regarding Comprehensive Plan amendments for electric vehicle purchasing policies, and plans were made to schedule work sessions for city tree management and parking strategies.
Utilities Advisory Board Regular Meeting Minutes
Date: Mar 26, 2024Type: Meeting mention
The board discussed the Sustainability Action Plan and upcoming Earth Month initiatives. Key action items included the decision not to renew the Electric Power Purchase and Sale Agreement with Covanta Energy Marketing and the establishment of new EV charging station rate policies. The board also approved additional funding for the Heart of Florida United Way Emergency Utility Assistance Program. Updates were provided regarding the Electric Strategic Plan, utility infrastructure projects, performance measurement metrics such as accounts receivable and fuel cost recovery, and future considerations for solar rate structures.

Key Contacts

Public-sector contacts connected to City of Winter Park.

Sandro PorcellaAccountant II

*******@************

+1 (***) ***-****

Michael SchaeferAccreditation & Grant Manager

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Frequently asked questions

Where does the City of Winter Park post bids and RFPs?

The City of Winter Park posts bids, RFPs, and solicitations on the OpenGov procurement portal (https://procurement.opengov.com/portal/cityofwinterpark), which is linked from the City’s Procurement Division page. Vendors use OpenGov to view, download, and respond to posted notices.

How do vendors complete vendor registration with the City of Winter Park?

The City of Winter Park requires vendors to register through its OpenGov procurement portal (https://procurement.opengov.com/portal/cityofwinterpark). OpenGov documents vendor onboarding in its Vendor Registration support article and provides procurement-support@opengov.com for account assistance.

What procurement requirements does the City of Winter Park publish for vendors?

Ordinance No. 3099-18 (City Code Section 2-188) sets City of Winter Park contract requirements, including liability capped at F.S. §768.28(5), prohibition on waiving sovereign immunity, and adherence to the Procurement Policy Purchasing Manual. Individual solicitations list required forms and contract terms.

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City of Winter Park

City of Winter Park RFPs

Buyer Attributes

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How to Sell to City of Winter Park

Early Buyer Signals

City Commission Regular Meeting Minutes

Utilities Advisory Board Regular Meeting Minutes

Key Contacts

Frequently asked questions

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City of Winter Park RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Winter Park

Early Buyer Signals

City Commission Regular Meeting Minutes

Utilities Advisory Board Regular Meeting Minutes

Key Contacts

Frequently asked questions

Utilities Advisory Board Regular Meeting Minutes

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